Job description

Description

Collegis Education is a marketing and technology education solutions company that offers industry-leading services for colleges and universities of every size in every sector. Using a proactive and data-driven approach, Collegis Education empowers institutions to make a broader impact by providing insights that help grow enrollments, improve student outcomes and optimize expenses. With several decades of experience working within the higher education industry, the team at Collegis Education was founded within the walls of a college and expanded to help change more lives through education. Currently, the infrastructures established by Collegis Education support more than 40,000 students nationwide. For more information about Collegis Education, please visit www.CollegisEducation.com.

Position Summary:

The Staff Accountant is responsible for assisting with the preparation of the Company financial statements such that asset/liabilities are accurately reported, and the Company’s expenses are paid and controlled. Primary tasks include month-end close, journal entries, and account reconciliations for operating expenses and related balance sheet accounts. In addition, the Staff Accountant will be responsible for the transmitting of invoices to our customers. The billing process includes the gathering of monthly usage information, crafting billing documents, requesting internal approvals and emailing of invoices to the customer. This position will report to, and work closely with the Controller to define standard processes in accounting and maintain adequate internal controls. The Staff Accountant is responsible for driving those established processes in an efficient, timely and accurate manner.

This position requires attention to detail, strong organizational skills and an interest in working within a fast-paced, ever-changing environment.

Primary Responsibilities, Essential Functions and Requirements:

• Billing Process - Gather monthly date for usage records like media spend, hours worked and other variable components. Create billing documents in the system. Submit billing documents to partner director for approval. Email approved invoices to customer (3-4 days a month)
• Monthly Close Process – Create journal entries and complete account reconciliations.
• Accounts Payable Process – Work with Accounting Coordinator to vouch Vendor invoices, create AP upload templates, and help support pcard reconciliations as needed. (5 hours per week)
• Complete monthly bank reconciliations and create journal entries for activity as needed.
• Post cash receipts and apply customer payments to accounts receivable in FinancialForce.
• Run monthly AP and AR Aging Reports.
• Create Sales & Use tax report for filing monthly and related journal entry.
• Update Prepaid schedules for all new purchases and flag contract expirations and renewals needed.
• Work with Senior Accountant and Finance to allocate software and tool expense for client reporting
• Reporting writing in FinancialForce to help with account reconciliation and research
• System and process improvement projects, ongoing
• Adhere to the appropriate information security policies based on the sensitivity of company data and report any security related issues

Requirements

Experience and Qualifications:

• Minimum of 1-3 years of accounting experience preferred
• Ability to work accurately, efficiently, and independently in a fast-paced work environment
• Organization, ability to prioritize tasks, and willingness to call out issues to ensure deadlines are met
• Excellent communication and interpersonal skills need to ensure collaboration with employees across the organization (onsite & remote)
• Attention to detail and critical thinking are very important
• Willingness to display initiative and contribute as an effective team member
• Ability to handle confidential information in a discreet, professional manner
• Intermediate proficiency with MS Excel including vlookups, sumifs, pivots
• Experience in using a professional accounting system (FinancialForce GL a plus)

Education, Certifications and Licensures:

Bachelors in Accounting required

Collegis Education is committed to the policy that all persons shall have equal access to its programs, facilities, and employment without regard to race, color, creed, religion, national origin, sex, age, marital status, disability, public assistance status, veteran status, or sexual orientation.

Job Type: Full-time

Pay: $55,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Parental leave
• Professional development assistance
• Vision insurance
• Work from home

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Do you have experience with NetSuite, or FinancialForce software?

Experience:

• GAAP: 1 year (Required)

Work Location: Hybrid remote in Oak Brook, IL 60523

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