Requisition No: 794988

Agency: Department of Education

Working Title: SENIOR MANAGEMENT ANALYST SUPV - SES - 48002551

Position Number: 48002551

Salary: $60,000- $65,000/annually

Posting Closing Date: 03/20/2023

Florida Department of Education

Division of Early Learning

Senior Management Analyst Supv - SES

Position Number: 480002551

Open/Competitive Opportunity

Tallahassee

Salary Range: $60,000-$65,000

SALARY WILL BE DETERMINED IN ACCORDANCE WITH THE CURRENT PAY POLICY.

DESCRIPTION
(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions:

Duties and Responsibilities

The employee must be productive under tight timeframes, balance multiple and competing priorities and maintain goal-directed behavior and performance sometimes under stressful conditions.

The employee must manage multiple concurrent tasks, assignments, and/or projects.

The employee must interact courteously with others.

The employee’s performance and behavior must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit.

Attendance is an essential function of this position.

Agency Values

The employee is expected to demonstrate, model, and reinforce the agency’s fundamental values of quality, fairness, cooperation, respect, commitment, excellence, honesty and teamwork. The employee is expected to demonstrate these values the vast majority of the time in interactions with co-workers, supervisors and customers; in the personal contributions to work assignments and projects; and when representing the agency or the state.

Quality Work Products

The employee is expected to demonstrate knowledge, skills, and ability to prepare, provide, and deliver quality work products representative of the Department’s commitment to quality, efficient services and practices. Where applicable, the employee will demonstrate quality document preparation and dissemination evidenced by accuracy, correct grammar and format, appropriate content, proper approvals and timeliness.

This position is highly responsible, professional work requiring a substantial degree of independent activity to both oversee and support complex programs for the Division of Early Learning.

This position performs independent and complex functions related to the financial and budgetary management of state and federal funding streams within the Division of Early Learning under the supervision of the Financial Management and Budget Services (FABS) unit manager. Provides supervision and oversight of the administrative business, policy, budgetary and analytical work across the pre-award, award, and post award phases of the grant and budgetary lifecycles for the Division of Early Learning (DEL) funding streams. Under management supervision this position performs complex functions related to the financial management of early learning budget and revenues. This involves analysis of budget and accounting data, identification of issues, development of resolutions, communication with appropriate staff and implementation of resolutions. This position must provide consultation and assistance to a variety of individuals, including but not limited to Department staff and management, state and federal auditors, federal grant managers, other state agencies, Executive Office of the Governor and legislative staff.

Duties include:

• Contributes to the development of federal grant applications and amendments including budget narratives.
• Performs ongoing budget, expenditure and revenue analysis and projections, review and approval of federal financial reports, monitoring compliance with financial requirements, and closeout activities.
• Analyzes awards, expenditures, encumbrances, receipts, journal transfers, reports, federal treasury data and other information sources to ensure accounting information by grant, budget entity and fund is complete and accurate.
• Analyzes accounting data, identifies issues, develop and implement approved solutions, communicates with appropriate staff and implements resolutions.
• Provides financial subject matter expertise in the development and review of the Child Care and Development Fund Plan and performs ongoing monitoring of expenditures to ensure compliance with the CCDF Plan.
• Assists in the identification and development of new OCAs and performs ongoing monitoring of OCA expenditures to ensure compliance with federal grant reporting requirements.
• Provides supervision to the daily analysis of pending School Readiness invoice redistributions and approval of funding decisions and adjustments to the School Readiness Payment Matrix prior to batch uploads of redistributions into FLAIR by the Disbursements section.
• Recommends and/or review and approve adjustments to FLAIR involving grant adjustments.
• Provides supervision to the development and review of work papers incorporating grant expenditure analysis, adjustments, Payment Management System (PMS) detail, revenue, grant awards and other documentation as backup for federal reporting.
• Performs quality reviews of the grant files to ensure that all necessary files and supporting documentation is maintained in an organized manner.
• Represents FABS on teams and completes special projects as assigned.
• Provides technical assistance to internal and external staff with grant related functions.
• Works with state and federal auditors in the conduct of their various audits.
• Prepares special analytical reports, as requested, to assist management in making decisions.
• Ensures that desk procedures for assigned grants and processes are properly developed and maintains.
• Coordinates with the DEL Disbursements section and DOE Controller’s Office to ensure revenue is drawn and recorded accurately.
• Coordinates with DEL Disbursements section to complete budget allotments and adjustments to allotments in FLAIR.
• Monitors balances and requests funds from the Department of Children and Families related to Temporary Assistance for Needy Families and Social Services Block Grant.
• Performs analysis to ensure programmatic activities are appropriately budgeted and funded.
• Initiate refunds as required by federal and State regulations to ensure continued compliance.
• Monitors grant revenue and expenditures to ensure grant balances and draws are reasonable and conform to established regulations and guidelines.
• Ensure all federal awards are in the Federal Grants Tracking System.
• Ensures that FACTS is maintained with up-to-date information for assigned grants.
• Ensures that the State accounting system Grant Information File is maintained with up-to-date information for assigned grants.
• Analyzes, as needed, Department and State business systems to improve fiscal reporting and interaction with State’s fiscal systems.
• Assists and provides supervision in the development and submission of early learning Legislative Budget Requests, budget amendments, budget adjustments, Long Range Performance Plan, and other budgetary duties as assigned.
• Establishes and maintains grants and Other Cost Accumulators for all early learning federal relief funding, including Coronavirus Aid, Relief, and Economic Security (CARES) Act, Coronavirus Response and Relief Supplemental Appropriations (CRRSA) Act, and American Rescue Plan (ARP) Act
• Assists and provides supervision in the completion of weekly budget and expenditure reports for all early learning federal relief funding and provides to DOE senior leadership, Governor’s office, House, and Senate.
• Serves and the Budget Approver in MyFloridaMarketPlace (MFMP) for early learning requisitions.
• Creates and maintains Charge Objects in People First for all early learning positions
• Manages and maintains a detailed Child Care and Development Trust Fund (CCDF) budget, revenue, expenditure, and forecast analysis on a quarterly basis, or more frequently upon leadership request.
• Assists and provides supervision in the completion of the Schedule of Expenditures of Federal Awards (SEFA) for the Division of Early Learning
• Provides training and technical assistance to division staff on budget processes, account codes, and federal reporting requirements.
• Completes the Quarterly Appropriation Tracker for the Division of Early Learning, and coordinates and communicates any issues or concerns with the DOE Budget Office.
• Assists and provides supervision in the completion legislative reports required in the General Appropriations Act.

Knowledge, skills and abilities, including utilization of equipment, required for the position:

Knowledge of the state and federal legislative processes

Knowledge of the state and federal government

Ability to navigate and use state and federal government websites and databases

Ability to draft and interpret legislation and legislative amendments

Knowledge of content and/or access to content experts

Ability to work with individuals and groups to negotiate and/or reach consensus

BENEFITS INFORMATION

Benefits information can be found at https://www.mybenefits.myflorida.com/

• State of Florida Retirement package – www.myfrs.com
• 10 Paid Holidays annually
• Selected Exempt Service (SES) positions shall be credited 176 hours of annual leave
• Ability to earn 104 Hours of Paid Sick Leave (annually)
• Health Insurance for Individual or Family Coverage – State pays 80% of premium
• Life Insurance – State pays 80% of premium
• Additional supplemental insurances available such as dental, vision, etc.
• Tax-Deferred Medical and Child Care Reimbursement Accounts available
• Tax-Deferred Savings Program available through payroll deduction
• In-State Tuition Waivers

LICENSURE, CERTIFICATION OR REGISTRATION REQUIREMENTS EFFECTIVE 7/01/02
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment undergo Level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. All applicants for employment or to volunteer who are selected for an interview will be provided with the Consent to Background Screening form for level 2 screening, the Affidavit of Good Moral Character, and the Notice of Rights. The leading candidate for employment or to volunteer will be required to execute the Consent form and Affidavit, report to a designated location, and submit fingerprints for level 2 screening. No applicant for a designated position will be employed or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, fingerprinting for statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies.

APPLICATION NOTES

Candidate Profile (application) must be complete in its entirety.

• Include supervisor names and phone numbers of all periods of employment.
• Account for and explain any gaps in employment so that the hiring process is not delayed. Gaps of employment 3 months or more MUST be addressed on application.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
• It is unacceptable to use the statement “See Resume” in place of entering work history. All work history must be listed on the People First profile page.

• Each field (address, city, and state, dates, phone numbers, etc.) must be completed.
• Periods of employment should be entered with the most recent/current listed first
• If claiming Veteran’s Preference, candidate MUST attach supporting documentation (DD214).
• If claiming Right to Interview, candidate MUST attach a copy of your official layoff letter when applying.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287

SPECIAL REQUIREMENTS:

You will be required to provide your Social Security Number to conduct required verifications.

Selective Services System (SSS)

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the SSS website: http://www.sss.gov.

Please Note: The successful completion of a Level 2 Background Screening is a mandatory requirement for employment. Answers to the qualifying questions must be verified on your state application. Applicants who do not respond to the qualifying questions will not be considered for the position. Participation in direct deposit is required. Your application may be considered for other positions within the office for up to six-months as applicable.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.