Requisition No: 802526

Agency: Department of Transportation

Working Title: SENIOR FINANCIAL SERVICES ACCOUNTANT - 55014111

Position Number: 55014111

Salary: $36,906.86 - $47,761.82

Posting Closing Date: 05/21/2023

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

322 / Financial Services

OPEN COMPETITIVE

CAREER SERVICE

CONTACT PERSON: Jenee Floyd

CONTACT PHONE NUMBER: (850) 330-1220

SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.

In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399 or call (850) 414-5300 for assistance.

POSITION DESCRIPTION: Monitor biweekly, supplemental and other non-recurring payroll payments ensuring that all payments are processed accurately and timely. Generate reports in the PeopleFirst system to analyze, monitor and coordinate accurate and timely completion of missing timesheets, charge objects and payments, including taking appropriate corrective actions. Process corrections of payroll overpayments, underpayments, and salary refunds as necessary. Complete the Final Salary Certification for employees retiring or signing on for the Deferred Retirement Option Program (DROP). Advise employees on leave of absence status the number of hours needed to cover their payroll deductions. Review, analyze and reconcile Workman’s Compensation records to ensure that State of Florida payments and those of the Division of Risk Management are properly reflected. Voucher insurance contributions to ensure payment of Health and Life insurance payments are accurate. Communicate payroll issues and resolve payroll problems with Central Office and the Bureau of State Payrolls. Maintain accurate, complete payroll files according to the Payroll Processing Manual and Disbursement Quality Assurance requirements.

Provide backup assistance to the Property Coordinator including yearly inventory, scanning of decals, reports of discrepancies, and missing, lost and destroyed items within the timeframe of the procedure. Assist cost centers in the inventory process to assure it meets established deadlines. Assist in maintaining the Property Pending file, assigning Non-Highway Fixed Asset (NHFA) numbers for items that meet criteria upon receipt of Property Management Report (PMR) and printing decals.

Audit payment documents including right-of-way invoices and journal transfer payments for accuracy, completeness, and compliance with Florida Statutes, Florida Administrative Code, directives, policies, procedures, and generally accepted accounting principles. Reconcile the Florida Accounting Information Resource (FLAIR) payment voucher schedules to the pending vendor invoices. Identify the sampled vouchers required for auditing by the Department of Financial Services (DFS) and prepare voucher schedules and supporting documentation for submission to DFS.

Provide customer service to internal and external customers and conduct periodic training on related Payroll functions. Participate in all operational audits relevant to Payroll. Reconcile and maintain the District’s Sick Leave Pool program. Reconcile and maintain the Agency’s Sick Leave Transfer program.

Secure, transmit and deposit receipts to the Cashier’s Office using the Receipt Processing System (RPS) and according to departmental guidelines. Review the Revenue by Object report monthly for accuracy and any discrepancies that should be reported to the Cashier’s Office according to established deadlines.

KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of and ability to use general office equipment. Knowledge of Microsoft Word and Excel. Knowledge of office procedures and practices. Ability to use a personal computer and email. Ability to organize and file materials. Skilled in performing work that requires a high level of attention to detail. Skilled in good customer service. Knowledge of accounting principles, practices and procedures. Knowledge of an accounts payable system and payment processing. Knowledge of payroll practices and procedures. Skilled in auditing. Ability to work independently and prioritize work assignments to meet deadlines. Skilled in organizing records, handling multiple tasks, and handling interruptions. Ability to work in a team environment with shared tasks. Ability to communicate effectively orally and in writing.

OTHER JOB RELATED REQUIREMENTS: This position is an emergency responder position and will be required to respond before, during and following emergency situations. This position requires a level 1 background check.

MINIMUM QUALIFICATIONS: An associate degree from an accredited college or university plus one year of professional business work experience. Professional business work experience can substitute on a year-for-year basis for the required college education.

As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.