Job description

We are seeking a Sr. HR Coordinator who will provide Human Resources to the department of PM&R This position will represent the department as appropriate in communicating professionally with faculty, administrators, staff and external contacts to respond to questions, resolve HR problems and issues. Interprets HR policy and procedures and work with senior management to establish department/divisional practices. The incumbent will perform duties of a sensitive and confidential nature.

Specific Duties & Responsibilities

Payroll

Administers the full-time, part-time, limited and casual faculty/staff/postdoc/student payrolls, including all documentation, processing, maintaining, and reporting.
Serves as payroll transaction initiator, approver, and consultant as appropriate.
Supports the hourly payroll of casual staff/student workers by ensuring hours are appropriately tracked and reported, and all federal/state regulations followed.
Collaborates with financial offices regarding employee overpayments.

Faculty Appointments

Assist with the completion of HR paperwork for new faculty, including completion of faculty payment form, I-9 employment authorization, creation and issue of JHED ID/email access.
Coordinate with department administrators, department chairs, finance team, and Deans on drafting, finalizing, and distributing all faculty appointment and reappointment letters.
Track faculty contract periods and maintain files and database with appointment start and end dates.
Gather and organize new faculty member dossier for submittal to OFI for appointment approval.

Leave Administration

Coordinates with SOM Client Services team to process leave actions in compliance with University, Federal, and State policies and guidelines.
Maintain communication with supervisors, and.HR Shared Services on the status of an employee's leave.
Verifies proper leave documentation is submitted and employee's record is accurate.

Time & Attendance

Generate routine time and attendance reports for SOM staff to include vacation/sick time, family medical leave, short-term disability, long-term disability.
Administers the e210, Kronos, and CATS timekeeping system ensuring appropriate access, leave codes are used, and correct use of accrued sick or vacation, short/long term disability, leave without pay or other leaves of absence.
Verify accuracy of hours, and work with the supervisor and employee to correct discrepancies.

Records Management

Maintains integrity of all electronic employee files. Ensures all faculty, staff and fellow files are current and in compliance; (i.e., employee files, medical/leave files, payroll/time record, etc.).
Facilitates the confidential background clearance process for assigned departments.
Review, and approve all HR transactions in coordination with the SOM HR Client Services team and in accordance with university policy and procedures. Provide status updates and notify them of changes to employee records.
Process and initiate all HR/Payroll Internal Service Requests, including, bonus supplements, hiring new employees, salary changes, personal data changes, and position attribute changes.
Manages, maintains, and reports electronic faculty data information in a variety of systems.
Process annual merit increases for designated areas.
Process new positions and employee information into SAP system.
Maintain employee vaccination records and ensure compliance with university vaccination policies.

Recruitment

Work in conjunction with Central HR, Shared Services, and the Benefits Office, to act as liaison with all new and existing employees.
Ensures the timely completion of all online onboarding paperwork for new hires.
Oversee the recruitment and hiring process for SOM employees.

General

Maintains a high-level of customer service by providing timely responses to faculty, staff, and students.
Serve as the point of contact for general SOM HR records/payroll questions for assigned departments.
Work in conjunction with Central HR, Shared Services, and the Benefits Office, to act as liaison with all new and existing employees.
Perform JHED administration functions as needed for new hires, contractors and current JHED ID holders
Research, analyze and evaluate data from a variety of systems to prepare complex HR reports as requested.
Identifies process improvements and escalates issues to supervisor.

Credentialing

Oversees all aspects of medical staff appointments at all of the facilities as well as the academic credentialing of faculty, providers, fellows, APP and other medical staff as needed. This is done for the divisional group assignments.
Oversees all aspects of research fellows, research rotators, trainees and visa for the divisional group assignments.
Implement and maintain appropriate departmental policies and procedures related to executing the credentialing processes in accordance with JHH and JHU School of Medicine policies, government regulations and Joint Commission guidelines.
Create credentials-related reports for Divisional Administrator, departmental credentialing liaison, Divisional Directors, Clinical Directors and Fellowship Directors.
Creates reports on compliance renewals and training needed.
Educate and inform faculty, fellow, trainees and division personnel about credentialing policies and procedures.
Oversee the reappointment for faculty, fellows & trainees for their divisions.
Interpret JHH Medicine Administration, as well as faculty- and fellow-related policies of the School of Medicine for the Chairmans Office, Division Directors, Division Administrators, Committee Chairs, and individual Faculty and Medical Staff members.
Maintains and modifies departmental database, updating credentials, historical information, etc. for their division assign group for faculty, fellows, trainees and others.
Maintain the electronic faculty, providers, APP, fellow and trainee files.
Creates, maintain and tracks the processes for appointments, promotions, medical staff appointments, academic appointments, fellowship & trainee appointments. As well as those individuals who hold a visa or an EAD.
Serve as a liaison between the Division, Department and JHH Medical Staff Administration, the Post Doc Office, SOM Registrar, the School of Medicine Deans Office and the JHU Office of International Student, Faculty and Staff Services.

Minimum Qualifications

Bachelor's Degree in Human Resources, Business Administration, or other related field.
Three years related experience.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

Classified Title: Sr. HR Coordinator
Role/Level/Range: ATP/03/PB
Starting Salary Range: $44,850-$61,600-$78,360 Annually (Commensurate with experience)
Employee group: Full Time
Schedule: M-F; 8a-4:30p
Exempt Status: Exempt
Location: School of Medicine Campus
Department name: SOM PMR Physical Med and Rehabilitation
Personnel area: School of Medicine

Total Rewards
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion .

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law

Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu . For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu .

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/ .

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.

To apply, visit https://jobs.jhu.edu/job/Baltimore-Sr_-HR-Coordinator-MD-21287/1029697500/

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