Position Overview:

Jefferson Solutions, a well-respected government consulting company of the Jefferson Consulting Group, woman-owned small business, is looking for a Senior Contract Specialist. In this position, you will provide a wide variety of functions encompassing the entire spectrum of acquisition support, to include processing invoices, administering contract(s) and finance system(s), and performing project management.

Responsibilities:

• Develop project milestones, meet with program offices to understand the project requirements, use required checklist(s) and template(s) to review procurement requests and task assignments, acquisition plans, together with related specifications, plans, purchase descriptions, funding documents, statements of work or performance work statements to determine if they are complete.
• Prepare SOPs and templates to develop documents, such as Requests for Information (RFIs), Requests for Proposals (RFPs) and Requests for Quotes (RFQs) as well as the appropriate contract documents for Contracting Officer’s (CO) signature.
• Coordinate evaluation kickoff meetings and collaborate with technical panel to evaluate and perform analysis of quotes, offers and proposals received. Provide information for the use of the CO in the negotiation process.
• Assist with cost and price analysis documentation in accordance with applicable regulations, policies and manuals.
• Provide information to the CO for determinations regarding offeror responsiveness and responsibility, help guide program offices and or CORs to produce a technical write up and analyze contract cost and pricing, proposals and past performance.
• Prepare contract documents in ComprizonSuite, make Federal Procurement Data System (FPDS-NG) inputs, and check SAM.gov for vendor registration and exclusion status for final CO approval.
• Prepare package(s) for pre-solicitation and pre-award legal reviews in accordance with Standard Operating Procedures (SOPs).
• Assist CO with distribution of contract documents and purchase orders, and prepare responses to Contractor inquiries.
• Recommend potential negotiation objectives using audit reports, technical analysis reports and pricing reports from other Government agencies or commercial entities for CO use.
• Prepare spreadsheets and pricing reports/memos in an easily understood, responsive and timely manner.
• Ensure all contract documents are labeled, signed, filed, and uploaded in electronic contract file in Share Drive in accordance with the SOP and Contract File Checklist.
• Prepare contract files using the Contract File Checklist for closeout to include reviewing files for incomplete deliveries, determine requirements for close out audit, and initiate all documentation/actions required for contract closeout.
• Prepare documentation for administrative contract actions including task orders, modifications, etc., and work with CORs to complete CPARS evaluations, and exercise of options.
• Prepare and develop data and materials required for presentations, meetings, and technical reviews. Provide and/or participate in presentations/briefings as required and actively participate in meetings and technical reviews.
• Perform other acquisition-related, non-inherently governmental functions, as required.
• Maintain contract file in paper format and/or Electronic Contract File (ECF) on share drive and ComprizonSuite or other contract writing system ensuring all applicable documents are signed, filed, and uploaded in shared file.
• Ensure that Invoice Receipt via IPP are validated following the (Invoicing Processing Platform (IPP) Invoice Checklist.
• Perform weekly reconciliation until all payments are processed in IPP.
• Follow up with programs/CORs to ensure they approve their invoices timely.
• Work with IPP, Financial Management System (FMS)-Next Generation (NG), ComprizonSuite to ensure proper system interface for status of invoices, new suppliers, contract awards, modifications, and IAAs.

Experience:

• Ten (10) or more years of relevant federal acquisition related experience
• Experience working in contract writing systems (preferably ComprizonSuite)

Education and Certifications:

• Bachelor’s Degree, required
• Public Trust, the ability to obtain one, required
• Level II or III FAC-C or DAWIA certification, preferred #zr