Senior Administrative Assistant
Job description
The University of Arizona College of Medicine – Phoenix anchors the 28-acre Phoenix Biomedical Campus in the heart of the Valley of the Sun. The College inspires and trains individuals to become exemplary physicians, scientists and leaders who are life-long learners and inquisitive scholars. The Phoenix Biomedical Campus embodies the University’s priorities of engagement, partnership, innovation, and synergy in its world-class academic and research initiatives, with clinical facilities throughout Greater Phoenix.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!
The University of Arizona has been recognized for our innovative work-life programs.
- Execute a variety of projects in coordination with internal and external partners for all areas of Academic Affairs.
- Oversee and direct administrative processes for the Senior Associate Dean, Academic Affairs.
- Plan and carry out departmental meetings and functions in collaboration with leadership and department personnel.
- Work under the Senior Associate Dean to manage a variety of departmental administrative functions.
- Analyze and interpret information of various sorts; make and implement decisions as directed; compile and analyze data; and prepare special reports.
- Handle projects related to administrative and operational functions.
- Coordinate Academic Excellence Day activities.
- Assist with analyzing administrative and operational functions; review policies
and procedures systems for efficiency; implement appropriate changes and system improvements.
- Maintain Academic Affairs handbook (departmental policies, SOPs).
- Interpret and implement university and outside agency rules, regulations, policies and procedures as directed.
- Respond to management and public requests for information and assist with resolving politically sensitive issues.
- Act as a liaison with internal and external groups/offices/constituents on behalf of the Senior Associate Dean. Serve as staff and resources person, and handle confidential and delicate matters related to personnel matters and business affairs.
- Interpret, and monitor information regarding operating policies and procedures.
- Determine priorities and coordinate daily activities by managing complex scheduling needs, including calendering.
- Coordinate travel for the Senior Associate Dean and team.
- Handle purchasing, and related PCard activities.
- Develop and write communications such as individual letters, brochures, or presentations on college or departmental matters.
- Maintain contact lists for departmental communications (e.g., listservs, email lists).
- Additional duties as assigned.
Knowledge, Skills, and Abilities
- Knowledge of administrative principles and practices.
- Skill in planning, analyzing and coordinating activities and establishing priorities.
- Skill in the use of personal computer/software.
- Ability to problem solve and make decisions.
- Ability to effectively communicate.
- Proven ability to exercise discretion in working with highly confidential and sensitive matters.
- Excellent communication skills and ability to work with a wide range of people at all levels of the organization.
- Skill utilizing statistical software to analyze data and experience in presenting data in various formats such as graphs is highly desirable.
- Strong organizational, analytical, and problem-solving abilities, including high degree of attention to detail.
- Bachelor's degree or equivalent advanced learning attained through professional level experience required.
- Minimum of three (3) years of relevant work experience is required.
- Master's degree AND five years of directly related administrative experience.
- Experience working in higher education, preferably in medical or health professions education.
- Experience with prioritizing multiple projects and achieving desired results and deadlines.
- Advanced skills utilizing Microsoft Office Suite (Word, Excel, Teams, PowerPoint, etc.).
HR-PHX@arizona.edu
Letter of Interest: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).
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