Job description

Secretary

Southeastern Oklahoma State University's department of Academic Advising and Outreach Centerinvites applications for the position of Secretary.

SUMMARY

This position provides administrative and budget support to the Director of the Center for Student Success and the Center for Student Success departments – Academic Advising & Outreach, Learning Center, Freshman Programs, and the Native American Institute. This position also assists the Online & Distance Advising Center and the professional graduate advisors.

ESSENTIAL DUTIES AND RESPONSIBILITIES

· Manage all purchasing, travel claims, and budgets for the departments in the Center for Student Success

· Provide administrative support to the Director of the Advising and Learning Centers, and the Director of the Native American Institute.

· Serve as receptionist for the Center for Student Success by receiving incoming phone calls, answering questions, scheduling advising appointments, and managing the email inbox.

· Maintain and oversee the advisor/advisee spreadsheet for the Academic Advising and Outreach Center.

· Work with the Admissions Department, the Registrar’s Office, and various departments on campus to assign incoming students to the appropriate advisor.

· Manage, train, and maintain paperwork for the student staff in the Academic Advising and Outreach Center.

· Assist the Director of the Learning Center with administration of CLEP tests, proctored tests, and accommodated tests, as needed.

· Provide logistical support including assistance organizing and executing Freshman Program events (Freshman Convocation, Freshman Success Reception, Top Ten Freshmen, etc…)

· Be cross trained with the secretary for the Online and Distance Learning Center.

· Other duties assigned by the Director of the Center for Student Success/Native American Institute.

ADDITIONAL PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES)

1. Attendance and Dependability: The employee can be depended upon to report to the assigned duty station at the scheduled time. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious, about assignments.

2. Communication and Contact: The employee communicates effectively and professionally both verbally and in writing with superiors, colleagues, and individuals inside and outside of the University.

3. Relationships with Others: The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the University. The employee exhibits a professional manner in dealing with others and works to maintain constructive working environment.

4. Safety: Employee works safely, attends safety training offered/required, and follows appropriate safety rules and regulations. In relation to level of NIMs training completed, participates in incident management preparation, and performs incident duties as assigned.

MINIMUM EDUCATION, TRAINING, AND EXPERIENCE

REQUIRED: Detail-oriented; high school diploma and 2-3 years clerical and data entry experience/receptionist experience; ability to work in an environment with constant interruption; ability to communicate effectively orally and in writing; strong interpersonal and customer service skills; ability to work with a team. Advanced typing/keyboarding/PC skills to perform typing, budget database/spreadsheet development/entry experience; proficiency in using MS Outlook, MS Word, and MS Excel; proficient with office machinery; ability to supervise student staff.

PREFERRED: Successful completion of 1-2 years of post-high school coursework. Previous experience overseeing multiple professional budgets. Previous experience working with grant funding.

Founded in 1909 as a teachers’ college, Southeastern Oklahoma State University continues the strong tradition of producing outstanding educators for southeast Oklahoma and north Texas. Student enrollment is approximately 5,000 students and the campus is situated in rural Oklahoma. The main campus is located in Durant, Oklahoma, which is 90 miles north of Dallas, Texas, and 150 miles southeast of Oklahoma City. The community is close to Lake Texoma and the Choctaw Casino Resort. Southeastern Oklahoma State University continues to be among the nation’s most affordable universities according to the U. S. News & World Report’s America’s Best colleges.

Salary will be commensurate with qualifications and experience. The preferred start date is March 27, 2023. Review of applications will begin immediately and continue until filled.

Southeastern offers a comprehensive benefits package including university paid health, vision, life insurance, long term disability, retirement contributions to Oklahoma Teachers Retirement System, as well as a tuition waiver for employees and spouse/dependents who wish to enroll at Southeastern. Southeastern offers 23 paid holidays per fiscal year and has a generous leave package including annual/vacation leave, sick leave, personal leave, and birthday leave. In addition to the SE paid benefits, there are many voluntary products available to employees such as 403(b), Health Savings Account, Flexible Spending Account, dental, short term disability, dependent life insurance and a variety of ancillary benefits.

Employment is contingent upon the results of a national criminal and sex offender background check. Candidates must be eligible to work in the United States. SE participates in E-Verify.

SE is an AA/EEO employer committed to multicultural diversity.

Notice to applicants:

If selected, official transcripts from each degree-granting institution will be required upon date of hire.

It is Southeastern Oklahoma State University’s policy that all newly hired employees must provide an original social security card during the hiring process. Failure to provide an original social security card will delay the hiring process and ability to begin employment.

To Apply please visit: https://seok.csod.com/ux/ats/careersite/1/home/requisition/128?c=seok

Job Type: Full-time

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Work Location: One location

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