Responsibilities:

• Provides ongoing logistical support for planning and executing of Organizational, Data Review, and Ad Hoc meetings for over 70 active protocols or studies, as required
• Conducts research, verifies accuracy of information, and obtains current versions of protocols and other regulatory documents
• Develops, collects, and coordinates distribution of regulatory documents and meeting materials, including participant and contact lists, agendas, charters, and other informational documents for specific clinical trials
• Coordinates with NIAID staff to address questions and provide additional information to other NIH staff and various stakeholders within project timelines
• Develops templates for routine correspondence using Microsoft Office and other software
• Maintains security of blinded (open) and unblinded (closed) meeting materials; posts materials to a secure Website; and verifies users access
• Compiles information from various sources and routinely updates tracking tools and associated database
• Implements Quality Control measures and creates associated tools to ensure high quality products that meet contract performance measures

Requirements:

• Bachelor’s degree in Biology, Public Health, Scientific Communications, or related fields
• Excellent verbal and written communication skills; meeting facilitation and preparing written minutes or other documentation, a plus.
• Self-starter with the ability to work on concurrent multiple projects often within compressed timelines
• Excellent team player with the ability to build, foster, and nurture relationships with members of cross-functional teams
• Detail-oriented; some task management skills a plus
• Experience with clinical trial activities including site support, trials management/coordination would be helpful

Job Snapshot