Job description

The starting rate for this position is $64,480.:
PURPOSE

This position has been established to provide a resource to the Communities and Management for the purpose of maintaining an efficient and dependable workforce for all shifts and all departments within our organization. The incumbent will leverage our human capital software, Paycom, and its scheduling module to ensure all shifts are covered at all times and mitigate any disruption in our services from call offs and no-shows.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Regular and predictable attendance is an essential function of the job .

• Utilize Paycom’s scheduling module to schedule all shifts for all departments
• Ensure all shifts are filled at least one week before the scheduled work week
• Find talent to fill any open shifts or shifts that became open due to call offs or cancellations.
• Mitigate the use of overtime by ensuring talent are not picking up additional shifts that would result in overtime
• In the event that overtime cannot be avoided due to open shifts, communicate quickly and effectively with the manager
• Reduce the use of registry at all costs but in the event it is not possible due to scheduling shortfalls coordinate with agencies to fill the shifts and communicate effectively with the manager. Enter registry requisition into Netsuite.
• In the event a shift cannot be filled after exhausting options of overtime and registry, communicate immediately with the manager that they will run a short shift

SUPERVISORY RESPONSIBILITIES:

• Responsibilities may include interviewing, hiring, and training employees; planning, assigning, directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
• Observe work environment for potential injury hazards and take appropriate preventative safety precautions. Actively participate in prevention, reporting, and management of Workers’ Comp. Claims.
• Able to read and write reports, business correspondence, memos and staff performance evaluations.
• Manage staff schedules including rest breaks and meal periods.

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION and/or EXPERIENCE:

• High School Diploma
• Familiarity with California Wage and Hour Law

COMMUNICATION SKILLS

• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from managers
• Bilingual in Spanish is a plus

MATHEMATICAL SKILLS

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Understanding Company Profit and loss statements relevant to the departments of influence

REASONING ABILITY

• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• This position will interact regularly with employees in each Community.
• Requires the ability to maintain a positive attitude toward senior residents and employees
• Ability to work independently
• Able to manage high volume of data with accuracy and speed

TECHNICAL SKILLS

• Proficiency in Microsoft Excel and Outlook
• Firm understanding of database application
• Paycom experience is a plus
• Strong organizational skills is a must
• Ability to problem solve and troubleshoot

CERTIFICATES, LICENSES, REGISTRATIONS

None Required

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to drive in a 100+ miles radius from home office in order to interact effectively with each Community and the client base for this position.
• While performing the duties of this job, the employee is regularly required to talk or hear.
• The employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.
• The employee must occasionally lift and/or move up to 10 pounds.
• Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The duties require the occupant of this position to drive for several miles, often in heavy commuter traffic.
• The noise level in the work environment is usually moderate.

SAFE WORKING PROGRAM In order to operate all facilities in a safe manner, part of each Associate's job is to do their job in the safest possible manner. The following are guidelines for each person to use as they perform their job.

• Report any accidents, injuries or violations of Company safety rules to your manager or supervisor when they occur, regardless of how serious the situation may seem.
• Obtain immediate first aid, if needed, and complete an in-house "Accident Report" form and, if necessary, an "Associate Claim" form.
• Meet all training requirements regarding first aid and fire safety during the first 90 days of employment.
• Know the fire safety plan. Know the locations of fire alarms and extinguishers and how to use this equipment.
• Follow standard precautions and practice all precautionary measures related to contagious diseases and infections.
• Use good hygiene. Wash hands properly before eating or preparing food and after using the restroom to prevent the spread of germs.
• Exercise precautionary measures when working with and handling chemicals.
• Wear appropriate clothing and shoes for your job.
• Report any unsafe conditions or acts you observe to management.
• Walk, Don't Run – especially in halls and on stairs
• Use and pay attention to warning signs.
• Open doors carefully.
• Keep all hallways and exits clear.
• Be sure that all safety devices on all tools are operative.
• Store all equipment/supplies in their proper place.
• Always use the proper tools and equipment for the job.
• Learn how to lift properly.
• Get a co-worker to help you move heavy loads or assist with residents.
• When driving Company-owned vehicles, don't speed or use a vehicle for any purpose other than performing your job.
• Realize that the workplace is not a place for horseplay and practical jokes as they often result in serious injury.
• When any life-threatening situation occurs, the nearest manager or supervisor should immediately call "911" and provide all necessary information to address the emergency.:

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