Job description

PRIMARY FUNCTION:
Manage the sales coordination team to ensure that the processing of transactions is handled in a consistent and structured manner. This includes training, developing and supporting the sales coordination team on a daily basis as they support the outside sales team.

ESSENTIAL DUTIES:
Coordination Supervisor:

• Monitors all sales coordinator activity levels. Redistribute work or assume work as required to keep the sales coordination process moving forward
• Provides a liaison relationship/feedback/follow-up between sales representatives, sales coordinators and vendors for machine attachments, modifications, marketing information.
• Assist sales representatives with machine pricing in absence of supervisor
• Calculates and administers the sales representatives commission program insuring accuracy and completeness, then submits for approval and payment
• Review invoicing for accuracy
• Review inventory monthly to maximize invoicing and inventory turns
• Coordinates necessary credit approval, terms and financial merchandising on machine sales agreements

Machine Coordination:

• Orders machines to proper configurations from sales agreement for inventory list directions
• Monitors machine delivery schedules and makes changes as necessary
• Coordinates equipment delivery with inside and outside haulers
• Schedules machine modifications/repairs/preparations with shop group leaders
• Locates and secure equipment from other dealers when necessary

Planning/Monitoring

• Reviews machine orders for accuracy and insures acceptable profit levels and terms.
• Manages departmental accounting functions including billing, inventory account reconciliation, filing, crediting and pricing assistance requests
• Manages marketing program reimbursements
• Manages the purchase order logs, purchase order receipts and purchase order adjustments
• Ensures effective communication with the sales representatives and the sales managers

Group Leadership

• Provides daily and long-term leadership for the direct report associates to include but not be limited to the following activities:
• Recruiting/Hiring
• Coaching/Supporting
• Conducting Performance Reviews
• Training and Developing
• Counseling and Disciplining
• Dismissing

MINIMUM REQUIRMENTS:
Education: High school graduate with 6 years direct sales administration work experience, or college graduate (Business Admin. or Accounting degree) with at least 4 years sales administration experience with at least two years supervisory or lead role experience

Work Experience: see above

Physical: Must be able to sit for extended periods. Must have excellent communication and customer service skills.

Other: Must be PC literate, intermediate level, with spreadsheet and word processing, preferably in Excel and MS-Word

This job description is not intended to be all-inclusive. Your supervisor may request and assign you similar duties.

Gregory Poole Equipment Company is an Equal Opportunity/Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

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