Job description

Apply By:
03/10/23

Division:
Finance Division

Management Level:
Individual Contributor

Scheduled Weekly Hours:
40

Benefit Eligibility:
This position is eligible for Standard Benefits which includes dental, medical, and vision insurance, paid time off and holidays, retirement matching, wellness programs, tuition reimbursement, flexible schedules, remote work options and more!

Full Job Profile Pay Range:
This position is salaried (exempt) and not eligible for overtime/compensatory time.
$53,949.07 - $83,621.04

Hiring Wage Starting At:
$65,000.00 annually ($31.25 per hour)

Compensation will be determined based on education, experience, and skills.

Description:
The anticipated hiring salary for this position is $60,000 - $65,000 annually and is dependent on education and experience.

The Purchasing Agent will perform complex professional federal procurement and contracting support services for the County in a fast-paced industry that drives innovation and efficiency. This position processes formal written bids and requests for proposals or statements of qualifications for professional services and construction of public works projects. Compile information for final contracts for review by County Attorney. Advise contractors and end-users of bid award and insurance requirements.

This role will be funded by the American Recovery and Plan Act (ARPA) providing an opportunity to work on projects that will directly affect your local community in getting back on our feet post pandemic. This position provides you the opportunity to work for a county that thrives on innovation, overcoming challenges, and process improvement.

Schedule: This full-time position operates on a four-day work week (Monday-Thursday). This position is hybrid, with remote work and in-office work as needed.

Benefits: Jefferson County offers a generous benefits package that supports your personal and professional life. Benefits include medical, dental and vision insurance, paid time off and holidays, retirement matching, wellness programs, tuition reimbursement, flexible schedules, remote work options and more. For more information, click Here for our Total Rewards summary.

Essential Duties:
Process formal bids and requests for proposal:
Review and process formal written bids and requests for proposals or statements of qualifications for professional services and construction of public works projects.
Review specifications and statements of work and obtain clarification from divisions/offices as needed.
Compile bid documents, coordinate pre-bid opening communications between contractors and technical staff, schedule and conducting pre-bid conferences, conduct public bid openings and initiate the review and evaluation of vendors' written bids and proposals.
Determine compliance with stated specifications and conditions.
Perform contract negotiations when needed and participate in vendor selections and recommendations as required. Decide on appropriate negotiation tactics and goals.
Administer the contract routing process for goods and services acquired through the competitive process. Determine if specifications are complete.
Determine if bid waiver requests, solicitations or purchase order requests are complete and compliant and therefore entitled to approval.
Determine whether bids/proposals are responsive.

Review and analyze purchase requests:
Ensure compliance with established policies, procedures, and legal requirements.
Develop, plan, and determine appropriate method of procurement.
Provide guidance in the development of the Statement of Work.

Vendor Management:
Assure vendor compliance with contract terms and conditions.
Facilitate review of vendor agreements, and terms and conditions by county attorney. Determine whether vendor's terms and conditions are acceptable to the county or if they require negotiation.
Review contract/purchase order terms and conditions for appropriateness for specific goods/services.
Research product availability, prices, and sources to enhance knowledge of current price trends.

Strategic Procurement:
Ability to foresee future potential or projects and proactively take steps to work with the department(s) to address strategic needs for the County.
Other duties and responsibilities as assigned.
Provide on-going coaching using the Practice Based Coaching Framework for Lead Teachers, Teacher Assistants, and substitute teachers to ensure that the Head Start Performance Standards and Policy and Procedures, as well as implement best practices in early childhood education consistently in the Head Start classrooms. Will collaborate to identify and implement intensive coaching plans to meet Head Start performance standards.
Ensure compliance with the following: Teaching Strategies; Observation tool for teacher rating); Results Matter; Colorado Department of Education; Child Care Licensing. Provide ongoing evaluation of data outcomes to determine areas of strengths and weaknesses. Create improvement plans as needed.
Teach in classroom as needed. Maintain teaching credentials. Maintain TS Gold teacher inter rater reliability.
Supervises staff in area of responsibility. Administers and makes recommendations for routine personnel matters affecting subordinates, including recruiting, interviewing, hiring, training, assigning, scheduling, granting leave, appraisals, and taking corrective action. Conducts performance evaluations and communicates short- and long-term goals and objectives. Submits personnel records and reports as required by the County. Assists and advises subordinates as necessary, resolves problems as non-routine situations arise, and ensures adherence to established policies, procedures, and standards. Communicates changes in policy and procedures to direct reports and implements them as directed.
Other duties and responsibilities as assigned.

Qualifications:
Research shows that women and other underrepresented and historically marginalized groups tend to apply only when they check every box in the posting. If you are reading this and hesitating to click “apply” for that reason, we encourage you to go for it! A true passion and excitement for making an impact is just as important as work experience.

Minimal Qualifications:
Bachelor's degree from an accredited college or university in Supply Chain Management, Business Administration, Finance, or a related field AND
At least one year of related work experience performing public procurement activities with federal or other grant funding, such as preparing and issuing Requests for quotes and competitive solicitations for contracted services, or any equivalent combination of education and experience.

Equivalent for education and experience:
High school graduate w/ 4 years of the related work experience mentioned above. (Please review certification requirement below)
Associates Degree w/ 3 years of the related work experience mentioned above.

Preferred Knowledge, Skills, and Abilities:
Three or more years of year of related work experience performing public procurement activities with federal or other grant funding, such as preparing and issuing Requests for quotes and competitive solicitations for contracted services.
Government Procurement experience
2CFR200 Experience, knowledge and understanding
Knowledge of business principles, such as purchasing, business and contract law.
Advanced oral and written communication skills.
Intermediate math and accounting skills.
Workday or other ERP software

PLUS: Nationally recognized certification such as CPPB, CPPO, CPM, NIGP-CPP, SCM, within four years. Supplemental questions requiring a written response will serve as a writing sample.

Additional Job Information:
Offer of employment contingent upon successful completion of criminal history, motor vehicle report, education verification, and/or references.
Please note that supplemental questions requiring a written response will serve as a writing sample.

How to Apply:
Applications will be accepted electronically at Jefferson County Colorado Career Opportunities.

Applicants complete an online form and have the option to provide a resume and detailed cover letter that describes why you are the best candidate for the position. Applications are reviewed for minimum qualifications listed in the qualifications section of the job bulletin, and applicants are contacted directly by the hiring team regarding next steps. To view the status of your application or direct communication from the hiring team, please log into your candidate portal.

For more details on the recruitment process, please visit https://www.jeffco.us/1860/FAQs

Questions:
County Recruitment Team: 303-271-8400 or CareerTalent@Jeffco.us
Library Recruitment Team: 303.275.6168 or talent@jeffcolibrary.org
Sheriff Recruitment Team: 303.271.5332 or sheriff.recruiting@co.jefferson.co.us

Education:
Bachelor's Degree

Experience:
Work Experience: Minimum one year

Certifications:
Languages:
Category:
Budget & Financial Services

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