Job description
Founded in 1919, the Los Angeles Philharmonic Association's mission is to perform, present, and promote music in its varied forms at the highest level of excellence to a diverse and large audience, both at the Walt Disney Concert Hall and the Hollywood Bowl. The Los Angeles Philharmonic Association is dedicated to continuing its pre-eminent status in the music world of the 21st century.
Position Summary:
Responsible for supporting the work of the Learning programs at the Los Angeles Philharmonic, including the Youth Orchestra Los Angeles (YOLA) sites. The Administrative Coordinator, Learning is an essential team member that supports the operational processes for the Learning Department and works in close collaboration with the Managers and Associate Director, Learning. This position supports the management of day-to-day systems, operations, and logistical coordination. The Administrative Coordinator, Learning will have oversight of administrative duties related to cross-departmental initiatives
Hours for this position will range between 20 - 29 hours per week. Salary : $ 23.00-$25.00 and hour
Scope of Work
Administrative:
- Provide general administrative support to the Learning Department and cross-site YOLA programs and initiatives
- Serve as point of contact for processing department invoices, department mailings and office supplies, etc. and liaising with other LA Phil departments as needed
- Maintain confidentiality of sensitive institutional information.
- Support the ordering of and ensure supplies for Learning events and programs
- Draft and track the routing process of contracts related to Learning programming
- Manage the Department’s Mastercard receipt tracking and monthly statement
- Assist Learning staff as needed, supporting company-wide educational and community initiatives and related communications, pre-concert and concert duty, etc. Including Upbeat Live, Symphonies for Youth, Symphonies for School, etc.
- Support the management of cross departmental systems, such as Salesforce, SharePoint, Monday.com, Acceptd, and Clark (the LA Phil’s digital asset management and project management system)
Communication:
- Coordinate and schedule appointments, meetings, and maintain meeting minutes
- Collaborate with Associate Director, Learning, to prepare and proofread communication pieces including presentations, newsletters, talking points, information for web and social media, and marketing pieces for YOLA and Learning programs
- Communicate effectively in written and verbal form with key internal and external stakeholders
Interacts with:
- Learning Department, LA Phil
- YOLA Site Leadership and Teaching Artists
- Community Partners
- Internal and External Stakeholders
Data not provided
Position Preferences:
- College education in music performance, education, administration, human services or social work, or equivalent work experience in one of these fields
- Appreciation for and knowledge of music (orchestral and/or choral)
- Bilingual in English and Spanish strongly preferred, but not required
- Fluency in all Microsoft suites components and remote working tools (Slack, Google, Zoom, etc.)
- Strong organizational skills; detail oriented
- Ability to work effectively and respectfully with a wide range of constituencies in a diverse community and fast-paced environment
- Superior written and verbal communication skills
- A driver’s license and ability to travel
How to apply:
Complete the application with all pertinent information
At the end of the application, a confirmation page will appear when you have submitted your application.
An Equal Opportunity Employer: It is the Los Angeles Philharmonic Association’s policy to provide equal employment opportunity for all applicants and employees. The Association does not discriminate on the basis of race, color, religion, religious creed (including religious dress and religious grooming), sex (including pregnancy, perceived pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition or information, genetic information, marital status, gender, gender identity, gender expression, military status, veteran status, or any other basis protected by federal, state, or local law. Consistent with the law, the Association also provides reasonable accommodation for disabled applicants and employees in accordance with the Americans with Disabilities Act (ADA) and the California Fair Employment and Housing Act, for pregnant employees who request an accommodation with the advice of their health care providers, for pregnancy, childbirth or related medical conditions; for employees who are victims of domestic violence, sexual assault or stalking; and for applicants and employees based on their religious beliefs and practices.
The Los Angeles Philharmonic Association will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of the FCIHO.
Please note: The Los Angeles Philharmonic Association will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of the FCIHO.
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