RISE Partnership delivers a wide range of exceptional benefits on behalf of Labor-Management trusts and nonprofits. By joining together, we give workers the resources and confidence to make the most of their union-negotiated benefits.

Position Summary:

Reporting to the Long-Term CareWorks Director, the Administrative Support Specialist will be part of a team of professionals who help deliver the benefits of labor-management Trusts. The Administrative Support Specialist is responsible for providing project management support, Board support, logistical and event coordination, and performing office administration functions. This position will be responsible for creating, maintaining, or enhancing logistical support and project management structures to accomplish the day-to-day work of the Benefit’s program.

Essential Functions:

• Work under the direction of the Long Term CareWorks Director to ensure program outcomes are reached
• Maintaining a calendar of outreach activities, including community events, workshops, appearances, and other community opportunities.
• Assist with planning and implementation of outreach activities
• Nurturing new and old relationships with collaborative partners
• Scheduling regular outreach exhibitions in the community
• Assist with venue schedules for education and other participant focused events, creating a long-term plan for venues across various locations in Oregon
• Coordinate travel, catering, and meeting arrangements for staff including itineraries and materials.
• Prepare a variety of correspondence, spreadsheets, and fact-finding reports, and other materials, from draft, or general instructions from staff and leadership
• Compose and prepare letters and reports determining proper formats, providing quality proofreading skills and knowledge of current English grammar rules
• Screen and direct walk-ins and telephone callers, provide general information; take clear, concise messages
• Assist in enrollment and education efforts, including sending emails for paperwork collection and other campaigns
• Responsible for the formulation of and continued updates of office procedures
• Maintain inventory of department office supplies and order replenishment of supplies as necessary in a timely manner
• Maintain office filing systems/server systems; maintain database records; maintain inventory and related records utilizing appropriate administrative, physical, and technical safeguards in compliance with HIPAA and HITECH.
• May provide general administrative support duties shared with the Support Assistant that include but are not limited:
• Assist with recruitment correspondence for outreach
• Prepare, maintain, and take down meeting rooms for participants and our staff meetings
• Coordinate communication with participants on a variety of topics and process mail coming in regarding people’s healthcare
• Provide photocopying, faxing, scanning, and other equipment support for staff.
• Maintain schedules for meeting rooms in the office. Maintain organized workspace, breakrooms, front desk area, and materials
• Distribute incoming communication to the appropriate staff (i.e., Mail, fax, emails, voicemails, etc.)
• Maintain the schedule of meetings spaces in the office
• Process outgoing mail
• Develop core competencies in all aspects of the Trusts, to include, but not limited to Affordable Care Act, Medicaid, Medicare
• Work with and protect sensitive and confidential information using appropriate administrative, technical, and physical safeguards in compliance with HIPAA and HITECH
• Working with diverse communities, including members from different socioeconomic, racial, religious, and language backgrounds including members who identify as LGBTQQI

Knowledge, Skills, and Abilities:

• A demonstrated commitment to healthcare and empowering workers
• Self-motivated with ability to work well independently and to think on your feet
• Ability to manage multiple projects simultaneously
• Excellent communications skills required
• Ability to work with a team
• Ability to pass a background check and federal authorization process to work with information that enrolls people in the Affordable Care Act
• Must be able to use the software and hardware to track conversations and issues
• Ability to manage multiple projects simultaneously.
• A commitment to advancing the voice and conditions of Oregon’s long-term care workers

Experience:

• At least one year of experience with administrative duties
• Experience working in a long-term care facility preferred

Working Conditions:

Check the appropriate health classification group for this position:

• Requires very limited physical exertion
• Readiness to work occasional long hours, weekends
• Able to travel between worksites and/or meeting locations within the state

Ready for this opportunity? A resume and cover letter are required for all applications. Your cover letter should explain your reason for wanting to work for RISE Partnership in this capacity and provide an example of your demonstrated success in a similar position.

COVID-19 Vaccine Requirement
RISE Partnership is committed to keeping our community and workforce safe. Please note that effective January 1, 2022, all new employees will be required to provide proof of vaccination against COVID-19 (or possess an approved medical or religious exemption) prior to their start date.

Pay and Benefits:

We offer competitive wages and top-notch benefits, including 100% employer paid medical, dental, vision, and employee assistance program benefits for ourselves and, if applicable, our dependents, as well as 15% employer paid 401K and other generous leave benefits.

Equal Opportunity Employer:

RISE Partnership is an Equal Opportunity Employer. Our team members are also responsible for conduct consistent with our EEO standards and are expected to demonstrate respect for all coworkers and participants. We also recognize the desirability of increasing employment opportunities for people of color, women, LGBTQQI, people who are bilingual or multilingual, and people with disabilities.