Job description
Job Title:
Program Supervisor 1 (Compliance & Outcomes)
Department:
Boys & Girls Club
Reports to:
Various
FLSA Classification:
Exempt
Safety Sensitive Type:
Safety Sensitive
Effective Date:
4/19/2023
Job Summary:
The Program Supervisor performs grant related monitoring on programs being offered to youth and families participating at the Boys & Girls Club initiatives. They assist Compliance & Outcome Supervisor II in achieving department goals, obtaining, and allocating resources. Responsible for grant management requirements to ensure programmatic and fiscal compliance such as developing, planning, budgeting, implementing, monitoring, and reporting any necessary data or information for grant purposes. Other responsibilities include implementing community special events, supervising, training and developing staff, general office administration duties, purchasing, and participant recruitment.
Essential Job Functions:
Note: This information is intended to be descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position.
a. Assists with coordination and implementation of programs and activities consistent with the Boys & Girls Clubs of Edinburg Rio Grande Valley's mission, core values, and vision statement.
b. Prepares, tracks, and monitors assigned budget, coordinating activities, and ensuring compliance with established financial, legal, grant, and/or administrative requirements.
c. Assist in preparing monthly/quarterly/yearly budget, periodic reports, work programs, grants, gathering data information for grants, and other related administrative tasks.
d. Coordinates with staff/volunteers/partners for the purpose of carrying out specific projects. Maintain tracking and creating of reports for grants, agreements, and projects. Assess and monitor/audit all grants to ensure execution of compliance standards. Attends conferences and training to gain additional grant industry best practices.
e. Markets programs to the members and community by maintaining a high profile in the community through publicity, quality programming, and creating opportunities to publicize club events and programs.
f. Implements, officiates, monitors and cleans-up facilities, and supervises youth programs. Supervises and secures facilities and equipment as assigned. Provides in-person or remote services to families and members in line with grant and BGC Edinburg deliverables.
g. Coordinates programs and special events with/for community agencies as well as leads on community outreach and internal events in direct relation to BGC initiatives.
h. Serves as an additional school/community liaison for during and after-school programs. Develops, manages, and maintains a strong relationship with school/outside organizations to ensure ongoing partnerships between Club and School.
i. Solicits sponsors for programs and special events.
j. Completes formal evaluations & assessing needs for ongoing professional development.
k. Maintain safety for the public and staff.
l. Prepares youth/teens for success.
m. Contributes to identifying and implementing strategies for quality program improvements.
n. Prepares and gives or assists in presentations.
o. Performs related work and reports as assigned.
p. Ensures programs are being implemented as intended, and collects outcomes tracking tools including attendance sign in sheets, pre/post tests, etc.
q. Establish and monitor adherence to policies and procedures for self and by all program staff.
Conditions of Employment:
a. Applicants will be subject to a complete background investigation. Incomplete, inaccurate and/or failure to report information will cause the applicant rejection from consideration.
b. Applicants must take and pass a pre-employment drug test administered by the City of Edinburg at the City's expense.
c. Must have a current valid class "C" driver's license from the Texas Department of Public Safety with a satisfactory driving record.
d. Bilingual English/Spanish Preferred.
Required Education:
Associates Degree in related fields.
Education Preference:
Bachelor's degree in Business, Finance, Interdisciplinary, or related field required.
Educational Substitute:
Additional education and experience or an equivalent combination of training and experience may be substituted for the above requirements.
Required Work Experience:
Two (2) years experience in youth development management.
Experience Preference:
Three (3) years of experience in youth development programs and procedures.
Supervisory Experience Requirement:
Not Applicable.
Required Knowledge, Skills, & Abilities
a. Requires a working knowledge of Boys & Girls Club programs and procedures.
b. Must be able to work under pressure and meet deadlines. Ability to work effectively without direct supervision.
c. Excellent organizational, interpersonal, written, and oral communication skills.
d. Requires a comprehensive, practical knowledge of a technical field with use of analytical judgment and decision-making abilities appropriate to the work environment.
e. Must have the ability to supervise/coordinate programs. Must have good writing skills, strong leadership qualities, the ability to coordinate, inspire and motivate others and the ability to work effectively without direct supervision.
f. Must have good public relations/community ability.
g. Sensitive to the needs of youth/teens.
h. Working knowledge of youth development programs and operation and procedures.
i. Goal-oriented, organized team player.
Equipment Materials:
General office and safety equipment/materials to include but not limited to the following:
- Computer
- General office equipment.
Work Conditions:
The job has minimum hazards associated with lifting equipment. Moderate hazards associated in transporting and supervising at risk youth and the physical demands are moderate.
Mental Demands:
While performing the duties of this class, the incumbent is regularly required to use written and oral communication skills; read and interpret data, information and documents; use math and mathematical reasoning; perform detailed work, multiple deadlines and concurrent tasks; work with constant interruptions; and interact with staff and the public
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