The Program Coordinator Senior - Faculty Affairs collaborates with the Faculty Affairs team as well as other School leadership and Provost’s Office to ensure the smooth implementation and delivery of faculty processes related to recruitment, onboarding, orientation, development, and other faculty employment lifecycle transactions/events. This position coordinates efforts within McCormick Central Administration to ensure seamless integration of consistent processes across stakeholders including process improvements.

The program/project is summarized below.

Please note: On occasion work hours may be beyond normal business hours based on academic year calendar or Dean’s agenda.

Specific Responsibilities:

Faculty Support

• Provides logistical/operational support for management of faculty appointments, credentialing & exit (retirement & termination) processes.
• Drafts paperwork in support of faculty lifecycle activities related to recruitment, onboarding, orientation, retirement, leaves, professorships, etc.
• Supports the promotion and tenure review process by assisting with the collection of casebook materials, correspondence with stakeholders, adherence to timelines/due dates and related trainings/information sessions, etc.
• Assists the Associate Director with the development, review, improvement and implementation of faculty policies, procedures, relevant manuals and tracking systems at the School level through targeted research that will better enable it to achieve its goals and objectives.
• Create ad hoc faculty reports and analyze data. Provide information to appropriate administration units, departments and committees.
• Serves as primary liaison for all units with faculty systems questions.
• Maintains excellent working relationship with Provost’s Office.

Communication, Outreach & Recruitment

• Website:
  • Oversees creation, design & maintenance of Faculty Affairs website ensuring ease & practicality of use for targeted audience & objective.
  • Organizes information in ways that promotes & encourages use of site.
  • Create profiles for new faculty members.
  • Update faculty profile titles on a weekly basis.
  • Creates, writes, edits, posts monitors content of Faculty Affairs information on website.
• Identifies opportunities and strategies for short- and long-term growth & expansion.

Events

• Organize and schedule McC quarterly faculty meetings, annual faculty elections, faculty mentoring sessions, annual promotion and tenure meetings and training on various faculty related systems.
• Collaborates with Associate Deans, McC Office of Event Planning and McC IT to deliver these events for faculty.
• Ensures that all logistics such as advertising, registration, speakers, venues, catering, technology, etc. are arranged and completed in an appropriate and timely manner.

Grants

• Partners with NU development office, Office of Finance, McC IT and Associate Deans to manage Murphy Society grants for both faculty and students.
  • Coordinates the communication, award letters, tracks financial commitments and final grant reports to faculty and staff.
  • Recommends and implements administrative & procedural changes.
  
  

Recordkeeping & Regulatory Compliance

• Responsible for efficient and systematic management of faculty records from creation to documentation of faculty life cycle transactions and auditing.
  • Oversees the development and implementation of retention processes and procedures for records improvement.
  • Monitors compliance with relevant University records retention policies and procedures.
  • Monitors the appropriate release of data.
• Manages compliance with all applicable federal, state, local & NU laws, regulations, policies & procedures.

Other Duties

• Performs other duties as assigned.

For full consideration please submit a a cover letter and resume.

Minimum Qualifications:

• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
• 2 years program administration or other relevant experience.

Preferred Qualifications:

• Previous experience in faculty affairs.
• 3 years administrative work experience preferably in an academic or non-profit setting.
• History of project management.

Preferred Competencies: (Skills, knowledge, and abilities)

• Ability to handle many tasks simultaneously.
• Ability to accurately track data.
• Ability to consistently meet deadlines.
• Ability to work with a minimum of supervision, project a professional demeanor, and be proactive about identifying potential problems and discrepancies and working to find solutions.
• Maintain strict confidentiality.
• Excellent written and verbal skills.
• Experience with data management, tracking and/or visualization systems such as Excel, Smartsheet, SharePoint, Power BI, Cascade, myHR, and survey software.
• Project Management/System-oriented mindset. Comfortable analyzing data and aligning processes, data and systems.
• Strong working knowledge of all Microsoft Office applications.

Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you’re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.

Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.