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This position is Benefit eligible; click here for an overview of available benefits.
This position is covered by the UHP Bargaining Unit; click here to review the current UHP Contract.
This position is in salary group UHP-07; click here to review the current UHP Pay Plan

Excellence, Teamwork, Leadership, and Innovation. These values define UConn Health. We are looking for team members that share these same values. Our top-rated organization is looking to add a full time Administrative Program Coordinator in the Sponsored Program Services Department at UConn Health located in Farmington, CT.

COMPREHENSIVE BENEFITS OFFERED:

• Industry-leading health insurance options and affordability, some offer no annual deductible and minimal co-pays

• Generous vacation and sick-time plans

• Multi-channel retirement options (pension and match options)

• Tuition waiver and reimbursement for employees and qualified family members

• Quick commute access from I-84, Route 9 and surrounding areas

• Progressive leadership and educational development programs available

PURPOSE OF CLASS:

At UConn Health, this class is accountable for independently providing administrative management and/or advanced technical program support for the Sponsored Program Services Deparment.

SUPERVISION RECEIVED:

Works under the limited supervision of an employee of a higher rank.

SUPERVISION EXERCISED:

May lead/supervise lower level employees as assigned.

EXAMPLES OF DUTIES:

• Monitor SPS and Grant Award mailboxes which includes receiving and distributing IPAS and Routing documents to the assigned Project Officers and Admin Program Coordinators (APCs) for processing

• Serve as a liaison with UConn Health institutional and central administration offices (IRB, ACC, IBC, SCRO, Finance, and Procurement) and faculty and department administrators regarding compliance and other issues

• Prepare subaward agreements with UConn Storrs

• Prepare and analyze quarterly reports of applications and awards processed

• Manages and coordinates program logistics and administrative support for professional staff, making adjustments to accommodate changing priority needs;

• Directs the work flow and supervises the necessary administrative paperwork, records, complex filing systems to support a program, including fiscal, staff and student records;

• Assists in planning outreach programs, conferences, meetings, seminars, with responsibility to make all necessary arrangements including travel; coordinates events and details;

• May recruit, train, supervise and evaluate clerical and/or student staff

• Resolves administrative and logistical problems and transactions collaborating with state/federal/international agencies and institutions as appropriate;

• Acts for and regularly makes decisions in the managers absence within prescribed limits of authority;

• Represents the department head to other university offices, the public or outside agencies in matters of administrative consequence

• Drafts budgets, which usually involve external funding; prepares budget summaries and long-range budget projections;

• Manages approved budget making decisions related to the appropriateness of requested expenditures;

• Arranges for international fiscal transactions as required;

• Coordinates and participates in meetings;

• Performs related duties as required.

MINIMUM QUALIFICATIONS REQUIRED

KNOWLEDGE, SKILL AND ABILITY:

Knowledge of sponsored project rules and regulations; ability to interpret directive for filling of grant applications through federal, state, and private funding agencies; knowledge of business math; considerable knowledge of proper grammar, punctuation and spelling; considerable knowledge of business communications; knowledge of medical/technical terminology; considerable knowledge of office procedures; oral and written communications skills; considerable interpersonal skills; data management skills; ability to schedule and prioritize work; some supervisory ability.

EXPERIENCE AND TRAINING:

General Experience:

Six (6) years relevant administrative experience in a healthcare environment.

Substitutions Allowed:

Bachelor's degree and two (2) years of relevant experience may be substituted to the general experience

SCHEDULE:

40 hours per week, Monday – Friday 8am-4:30pm, 30 minute unpaid meal break.

PREFERRED QUALIFICATIONS

• Experience with developing and negotiating budgets;

• Some experience with Sponsored Programs;

• Knowledge of Banner Finance, infoEd and AMS

• Bachelors degree in accounting, finance, business or related field

Why UConn Health

UConn Health is a vibrant, integrated academic medical center that is entering an era of unprecedented growth in all three areas of its mission: academics, research, and clinical care. A commitment to human health and well-being has been of utmost importance to UConn Health since the founding of the University of Connecticut schools of Medicine and Dental Medicine in 1961. Based on a strong foundation of groundbreaking research, first-rate education, and quality clinical care, we have expanded our medical missions over the decades. In just over 50 years, UConn Health has evolved to encompass more research endeavors, to provide more ways to access our superior care, and to innovate both practical medicine and our methods of educating the practitioners of tomorrow.