Job description

Facility Contract Services is a Florida based contract services company, responsible for the employment and management of personnel for municipal clients. Facility Contract Services is currently seeking dynamic and goal-driven employees for the City of Pembroke Pines Procurement Department. Employees that are motivated to take on today’s greatest challenges and rewards in the field of local public service and who are passionate about making a difference in local government.

This exciting opportunity in the City of Pembroke Pines operates 4 days a week (Monday through Thursday 7:00 A.M. to 6:00 P.M.) and offers excellent benefits including health insurance and 401(k) with a Company match.

Nature of Work:

Under supervised direction of the Senior Procurement Specialist, this position performs professional work of advanced difficulty in the technical and administrative functions of the purchasing activities of the government. This position is responsible for the procurement of construction, supplies and professional services required by various departments.

Duties and Responsibilities:

The list of essential functions, as outlined herein, is intended to be representative of the tasks to be performed. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

1. Procure or coordinate the procurement of construction, supplies and services, including architectural and engineering services, in accordance with all applicable federal, state and local laws, policies and procedures.

2. Prepare highly technical and complex specifications, contracts and solicitation documents, including all related research and value analysis.

3. Prepare and analyze competitive sealed proposals; Invitation for Bids (IFB), Requests for Letters of Interest (RLI), Request for Proposals (RFP), and Requests for Qualifications (RFQ).

4. Review requisitions and confer with departments regarding requirements, specifications, quantity, quality and delivery. Recommend alternatives that would result in greater value.

5. Confer with consultants, contractors and suppliers in order to acquaint them with procurement policies and procedures and to obtain information on required products and services.

6. Negotiate with consultants and contractors regarding specifications, scope of work, prices, terms and conditions.

7. Perform contract administration, including liaison between suppliers and departments, compliance with contract terms and conditions, compliance with grant requirements, contract audits, negotiation of contract amendments, extensions and change orders.

8. Assist in drafting, reviewing, and negotiating and routing contracts for execution.

9. Provide guidance and assistance to other employees, as required.

10. Research market sources and suppliers to locate and ensure most cost effective and competitive pricing for the purchase of supplies and services.

11. Engage in procurement planning with client departments. Routinely meet and communicate with client departments in order to identify and provide high quality service to meet client service delivery requirements on a timely basis. Provide accurate, complete and up-to-date information in a courteous, efficient and timely manner.

12. Effectively communicate purchasing policies and procedures to all personnel and interpret said policies and procedures as necessary.

13. Maintain the integrity of the public procurement process.

Preferred Qualifications:

Bachelor’s degree from an accredited college or university in Business or Public Administration, Business Law, Finance, Purchasing, or closely related field.

Public Procurement work experience with a minimum of three (3) years of progressively responsible experience.

Possession of a Certified Professional Public Buyer (CPPB) Certification or equivalent preferred, or the ability to obtain the CPPB within three (3) years of hire.

Knowledge, Skills and Abilities:

· Considerable knowledge of principles and practices of large scale governmental procurement along with the laws, policies and procedures that govern public procurement.

· Considerable knowledge of contract documents, solicitation methods and contract administration related to procurement.

· Good knowledge of mathematics to perform computations and collect statistics for basic cost and price analysis.

· Good knowledge of infrastructure project delivery methods, including design-bid-build, design-build, construction manager-at-risk, and job order contracts.

· Considerable skill in researching and preparing highly complex specifications, solicitations and contract documents.

· Ability to proficiently use computer software including Microsoft Word, Excel, Power Point, Outlook, Adobe Acrobat Professional, financial accounting systems, and automated procurement software (Preferably BidSync or Bonfire).

· Ability to use judgment and initiative in making recommendations and resolving problems that are highly complex and sensitive in nature.

· Ability to effectively communicate orally and in writing, including the ability to convey complex and technical subjects in a clear, concise and positive manner.

· Ability to successfully deal with all persons in a fair and equitable manner.

· Possess complete integrity and a high sense of personal and professional ethics.

BENEFITS:

One of the many advantages of working with the Vesta Property Services family of companies are the great benefits that we offer to you and your eligible dependents. We offer benefits that foster the health and well-being of you and your family such as medical, dental and vision coverage along with programs to enhance your financial security such as disability, life insurance and a 401 (k) retirement plan just to name a few. Benefits are offered to full-time employees (30+ hours per week).

AAP/EEO Statement

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, sexual orientation, protected veteran status or any other characteristic protected by law. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

DRUG FREE WORKPLACE

In compliance with the Drug-Free Workplace Act of 1988, Facility Contract Services has a longstanding commitment to provide a safe, quality-oriented and productive work environment consistent with the standards of the community in which the company operates. Alcohol and drug abuse poses a threat to the health and safety of Facility Contract Services employees and to the security of the company's equipment and facilities. For these reasons, Facility Contract Services is committed to the elimination of drug and alcohol use and abuse in the workplace.

OTHER DUTIES MAY BE ASSIGNED

The above statements reflect the general information considered necessary to descript the principal functions of the job and should not be construed as a detailed description of all work requirements that may be inherent in the position. Nothing in this job description restricts managements right to assign or reassign duties and responsibilities to this job at any time.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

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