Job description
Located in Hendersonville, NC at a one line manufacturing facility. Will be working closely with an on site Customer.
Responsible for all plant administrative activities to include: AP/AR, purchasing, P/R, inventory management/reconciliation, annual budget development and cost control/analysis functions. Provide accurate, on-time bi-weekly forecasts. Monitor/assist others in correct procedures/transactions via SAP, Sarbanes-Oxley, G-Commerce and other IntraGraham functions.
Provide leadership in the following areas either directly or through others.
- Financial
- Ensure compliance to internal controls.
- Execute office management in compliance with Corporate Administrative policies and procedures.
- Comply with Corporate monthly closing schedule.
- Assume responsibility for integrity of JIT Inventory system input.
- Execute monthly physical inventory; Prepare variance explanation.
- Process credits prior to month-end; Crosscheck credits with returned product log in shipping office.
- Minimize and ensure accuracy of month-end accruals and closing according to Guidelines.
- Monthly and weekly forecasts
- Manage assigned accounts to meet monthly-restated budget.
- Prepare month end reports as assigned.
- Assist with Yearly budget.
- Plant Administration
- Implement systems to ensure document control.
- Implement centralized, locked filing system.
- Production Control
- Accuracy of Bill of Materials components and usage factors.
- Scheduling responsibilities with onsite customer
- Verify monthly sales and production.
- Implement systems to audit daily production and sales input.
- Meet corporate closing schedule.
- Accounts Payable/Accounts Receivable
- Generate purchase orders for office supplies, etc
- Tracks all purchase orders, receipts and invoices
- Monitor cost allocation to correct account numbers
- Post goods for customer daily shipments
- Payroll
- Check reported time for accuracy
- Enter and reconcile weekly payroll hours
- Report weekly hours for temp employees to agencies
- Enter temporary hours into system
- Reconcile temporary hours to invoices and process for payment
- Human Resources
- Process employment applications; complete employment verification, administer drug testing and background check for prospective new employees; maintain applicant flow log.
- Set up and maintain all personnel files and record changes on all employee status as necessary. Forward completed documents to corporate for processing.
- Administer disability, workers’ compensation and unemployment programs; maintain OSHA log.
- Complete monthly reporting including organization charts, new hire and termination, staffing report, and others as requested.
- Ensure compliance with policies and procedures and answer questions when necessary in a timely manner.
- Assist in the recruitment and orientation.
- Misc.
- Open and distribute mail
- Separate bills of lading and maintain control files of BOLs
- Copy and fax support. Maintain paper supplies in machines
- Maintain office supplies, office equipment, vending service
- Manage outgoing mail and overnight shipments
- Perform other similar or related duties as requested or assigned.
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