Job description
At Kelly®, we’re passionate about helping you find a job that works for you. How about this one? We’re seeking an
Office Manager/Personal Assistant to work at an Investment/Financial firm in
Dorado, Puerto Rico. With us, it’s all about finding the job that’s just right.
As a small team, the office manager will also do primary work including:
Personal duties will include supporting the executive and his family:
Once you apply, you’ll proceed to next steps if your skills and experience look like a good fit. But don’t worry—even if this position doesn’t work out, you’re still in our network. That means all our recruiters will have access to your profile, expanding your opportunities even more.
Helping you discover what’s next in your career is what we’re all about, so let’s get to work
Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.
This job might be an outstanding fit if you:
Have experience providing full administrative support for an office and supporting the business and personal administrative needs of a senior executive. Schedule flexibility, multitasking, proactivity, and organizational skills are the key. Strong knowledge of Microsoft Office products, excellent verbal, writing, organization, and communication skills. Bi-lingual (English & Spanish).
- Manage the office lease. If needed, locate and procure new space.
- Manage the relationship, agreements, and contracts with landlords, including interfacing on construction projects
- Manage contract and price negotiations with vendors and service providers
- Manage ongoing relationships with various vendors
- Schedule regular maintenance
- Manage insurance including office property and casualty, car insurance and worker’s comp
- Manage maintenance projects in the office and the residence
- Oversee the day-to-day operations of the office, including managing administrative staff, managing office supplies, and maintaining the office environment
- Purchase office supplies and equipment and maintain inventory
- Interface with IT resources to ensure equipment works in both the office and the residence
- Manage local support resources (i.e. cleaners, food supplies, exterminator)
- Ensure bills are paid and accounted for in QuickBooks
- Partner with HR to maintain office policies
As a small team, the office manager will also do primary work including:
- Calendar management, including business and personal scheduling and managing meetings during the day
- Coordinating travel for the executive and his family, including commercial and private flights, hotels and car service
- Print and organize material for the executive
- Pay bills and record payments in accordance with the office practices
- Reconcile credit cards
Personal duties will include supporting the executive and his family:
- Manage the house staff
- Execute personal errands (Shopping, misc local errands)
- Purchase supplies
- Manage personal travel
- Manage vehicles (registration, car washes, maintenance, insurance)
Once you apply, you’ll proceed to next steps if your skills and experience look like a good fit. But don’t worry—even if this position doesn’t work out, you’re still in our network. That means all our recruiters will have access to your profile, expanding your opportunities even more.
Helping you discover what’s next in your career is what we’re all about, so let’s get to work
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
You should know:
Get a complete career fit with Kelly®.
About Kelly
Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.
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