Job description

Busy young professional seeks a Personal Assistant in the Greater Boston Area. This is long term position.

Your objective is to optimize the efficiency and productivity of the Principal by assisting with personal, business, and household tasks. You should be self-motivated, organized, detail oriented, and a self-starter. You should possess excellent communication skills and the ability to manage multiple simultaneous projects.

Duties and Responsibilities

• Manage household services and contractors for all aspects of the Principal's life, including business and personal appointments, visitors, and entertainment
• Correspond and communicate with various external parties on behalf of the Principal
• Conduct background research and present findings
• Calendar management, including planning, scheduling, coordinating, and other logistics
• Draft emails and prepare documents for meetings
• Run errands as directed
• Provide assistance with presentations if needed
• Create documents, briefings, reports, and presentations as directed
• Handle mailings, packages, photocopies, scanning, faxes, pick-up and drop-off of documents, and other related tasks
• Perform additional responsibilities as they arise and upon request
• Manage and coordinate property renovation projects
• Coordinate with contractors for property maintenance and repairs
• Track personal and business expenses and create expense reports as directed
• Property management including assistance with finding tenants and solving tenant issues as they arise.
• Take notes or dictation at meetings as needed
• Handle incoming and outgoing client phone calls as directed
• Assist with marketing campaigns, social media efforts, and design projects as directed

Household Duties:

• Home organization
• Washing dishes, putting away dishes
• Stock household supplies and groceries
• Laundry, including folding and organizing clothing
• Pick up and drop off dry cleaning
• Meal preparation
• Child pickup and drop off
• Assist with childcare
• Driving family to and from appointments

Job Requirements

No prior experience necessary. Willing to train and mentor the right candidate.

• Must be dedicated to the service and success of the Principal
• Must have a positive upbeat attitude
• Outstanding communication skills, both written and verbal
• Proficient use of smartphone and internet technology
• Skilled at Microsoft Office Suite including Word, Excel, and Powerpoint
• Utmost discretion in all aspects of the job where integrity, accountability, and loyalty are critical
• Must be highly perceptive, observant, and considerate while being able to anticipate the needs of the Principal
• Detail oriented with meticulous organization, task management and communication skills
• Self-motivated and able to work independently
• Must have a reliable car and a valid driver’s license
• Must sign a non-disclosure agreement and pass background/credit checks prior to commencement

This is a long-term position with a flexible schedule. Some evenings and weekends are expected depending on specific task assignments.

Please send a cover letter introducing yourself and explaining why you would be a good fit for this position. Please also include answers to the following:

1. What is your desired salary?

2. What benefits do you need?

3. What are your days and hours of availability?

4. When can you start?

Applications without cover letters will NOT be considered. Please send social media profiles for review (Facebook, Instagram, Twitter).

Job Types: Full-time, Part-time

Pay: $50,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off

Schedule:

• Choose your own hours
• Evening shift
• Monday to Friday
• On call
• Weekend availability

Ability to commute/relocate:

• Winchester, MA: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

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