POSITION PURPOSE

ESSENTIAL FUNCTIONS

• Ensure p-card enrollment forms are filled out correctly, authorize and issue p-cards to users, and maintain files
• Manages p-card accounts: account set-up and closing, account dollar limits and all other account maintenance according to organizational policy
• Train cardholders and their management on proper p-card use
• Monitor and audit monthly purchases on the issued cards. Ensure correct general ledger account number is used, card users are following organization p-card policies and procedures.
• Review transaction data on an on-going basis to recognize situations that may pose problems.
• Act as Finance liaison to the p-card vendor. Coordinate issues that arise from p-card purchases/payments on behalf of the cardholders. Provide management with reports on p-card usage as needed.
• Create and maintain a Procurement Card End User Manual and update when appropriate. Assist in the formulation of Board Policies related to Procurement including recommendations for revisions.
• Analyze and report on program results on a quarterly basis to provide trend analysis. Recommend modifications to the program to achieve better results.
• Handle security issues, such as fraud, compromised accounts and stolen/loss cards by working with the card holder and the pcard vendor; respond to inquiries, instruct and resolve problems.
• Set up reconciliation schedules for the cardholders and accounting.
• Initiate and coordinate with other staff to complete monthly reconciliations of purchase card statements to authorized transactions.
• Review organization invoices, prepare for payment and ensure proper processing.
• Analyze, record and post purchasing card transactions through the general journal.

• Bachelor’s Degree in Accounting, Finance, Business Administration or a related field.
• Minimum of 2 years of general accounting experience or equivalent experience managing pCards.

• Required: 2-3 years of previous job-related experience
• Details: Minimum of 3 to 5 years accounting and/or finance experience in grant budgeting, reporting, expenditure tracking and variance analysis.

• Basic Keyboarding Skills
• Microsoft Excel
• Microsoft Outlook
• Microsoft Power Point
• Microsoft Word
• Preferred:
  • Access
  • PeopleSoft

• Ability to analyze and interpret complex data
• Ability to communicate verbally
• Ability to compile complex reports and develop presentations
• Ability to compose letters and memorandums
• Ability to deal calmly and courteously with people
• Ability to finish tasks in a timely manner
• Ability to follow oral and written instructions and established procedures
• Ability to function independently and manage own time and work tasks
• Ability to lead work teams
• Ability to maintain accuracy and consistency
• Ability to maintain confidentiality
• Ability to maintain office files and follow standard office procedures
• Ability to organize workflow
• Ability to perform basic filing, office procedures and word processing
• Ability to plan, coordinate and develop multiple projects
• Ability to work as an effective team member