Job description

f you are interested in helping Coastal Bend students succeed at CBC, please submit an application to join our team. Coastal Bend College (CBC) is a dynamic, success driven Community College that is focused on student success across 10 counties in South Texas with the main campus in Beeville, TX and 3 other centers in Alice, Kingsville and Pleasanton. We are searching for an engaging, passionate, Payroll Coordinator to help lead our College during this ever-changing Community College environment.

Target start date: 3/28/2023
Employment Type: Non-Exempt
Hourly Pay Rate: 17.50 - 17.50
Primary Site Location: Beeville
Open Until Filled

Essential Functions:

The Payroll Coordinator serves all CBC sites, coordinating the inputting of all time necessary for payroll, etc., and ensuring that payroll is processed in a timely fashion, following established policies and guidelines, and meeting established deadlines. Understanding and evaluation of training matrixes for the employees. Establishing, coordinating, and tracking of the various training programs.

Duties and Responsibilities:
Process accurate employee payroll following established procedures.
Receive and audit timekeeping records for all employees.
Maintain payroll registers, employee payroll information, and other original documentation in an orderly and accurate manner in accordance with state, federal, and local requirements.
Prepare and post all payroll changes including payroll deductions, salary changes, terminations, and new employee information.
Compile, maintain, and file all physical and electronic reports, records, and other documents as required. Including maintaining payroll and related files, absent-from-duty reports, and service records.
Prepare and submit payroll reports and forms including those required by Internal Revenue Service, Texas Workforce Commission, Teacher or Employee Retirement System, Federal Insurance Contributors’ Act (FICA), Medicare, Texas New Hire Reporting, and Workers’ Compensation Commission.
Work cooperatively and effectively with the human resource department, department heads, managers, department administrative assistants, and employees to ensure accuracy of information reported. Resolve payroll problems and inquiries promptly and professionally.
Respond to requests from financial institutions regarding verification of employment.
Ensures necessary information for employees to view their payroll on college website.
Collaborates with the Instructional Developments to ensure that faculty load has been accurately calculated and follows Board Policies.
Provides payroll reports and prepare spreadsheets for various CBC administrators as needed.
Assist employees with payroll issues and leave time issues and/or questions.
Assists in records retention of payroll records as mandated by the Texas State Library Records and the retention polices.
Provides pertinent information for the CBM008 report due twice a year.
Process various deductions and wage garnishments requested by various federal and state agencies.
Processes end of month, end of quarter and end of fiscal year and end of calendar year reports including reports for THECB, TASB, TRS, ORP, and SchoolComp.
Process and report W2 information
Maintain confidentiality of information.
Follow safety protocols and emergency procedures.
Updating and scheduling in Collaboration with IT, for Faculty and Adjunct Training
Maintains Time & Efforts for Grant payrolls.
Perform any other duties as assigned.

Other Duties:

Participation in Professional Development.
Collaborate in the development and successful submission of the SACSCOC report.

Travel Requirements:

May require occasional travel to all CBC sites and to conferences.

Environment:

Work is generally performed in an office setting with frequent interruptions and changes in the workflow/volume. May require some outdoor work for CBC events.

Minimum Qualifications:

High School diploma or GED.

An associate degree in Accounting, Business Technology, or related field is preferred

Preferred Qualifications:

Education

Degree Equals Bachelor's

Details Equals Three (3) years of administrative support experience with an Bachelors Degree or Five (5) years of administrative support experience with a High School Diploma or GED, preferably in Human Resources or Payroll. Must have effective computer skills, oral and written communication skills, and the ability to establish and maintain effective working relationships and advanced knowledge and work experience using the Microsoft Office Suite. Ability to work with numbers in an accurate and rapid manner to meet established deadlines. Effective organizational, communication, and interpersonal skills.

Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

Job Type: Full-time

Pay: From $17.50 per hour

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

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