Headlamp is currently seeking a proactive Remote, Part-Time Operations Specialist to enhance our office workflows and optimize operational efficiency. This is an ideal opportunity for a growth-oriented individual who is looking to expand their experience with the potential to progress into a Director of Operations role. In this position, you'll be instrumental in managing data entry into Airtable, creating and managing essential documents, and actively driving process improvements. If you are a detail-oriented professional who loves to stay organized and thrives in a fast-paced environment, we would love to hear from you!

A Day in the Life:

• Assist in the management of daily operational activities including creating and managing essential documents and handling required signatures
• Perform data entry tasks and maintain records in Airtable, ensuring accuracy and timeliness
• Collaborate with various teams to ensure smooth operation of all office functions
• Implement and suggest process improvements to enhance efficiency and productivity
• Participate in periodic meetings with Career Liaison Officers (CLNOs) and operations-specific meetings to drive workflow enhancements
• Capture workflows to help turn them into requirements, aiding the development of more streamlined processes
• Serve as a point of contact for operational inquiries and issues
• Assist in the preparation of regular reports on operational performance
• Ensure compliance with company policies and operational standards
• Performs other duties as assigned

Must Haves:

• Proven experience in operations, data entry, or a similar role
• Familiarity with office management procedures
• Excellent knowledge of MS Office and working knowledge of Airtable
• Outstanding communication and interpersonal abilities
• Excellent organizational and multitasking abilities
• Strong problem-solving skills, attention to detail, and initiative to drive process improvement
• Ability to work independently and as part of a team
• Bachelor's degree in business administration, operations management, or a related field preferred

This is a remote, part-time position (up to 20 hours/week), Monday through Friday 9:00am-5:00pm EST. Employment is contingent upon the successful completion of a background check and equipment is not provided.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Due to specific position requirements, we cannot hire from the following locations for this opportunity: California, Illinois, Iowa, Minnesota, Massachusetts, Montana, New York, and the District of Columbia, OCONUS*

• (Outside the Continental US) specifically Europe
• Those eligible to work in the US located in Japan, Puerto Rico & Guam are eligible

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Notes

Other Duties

This is not necessarily a complete list of responsibilities, skills, duties, or requirements associated with the job. While this list is intended to be an accurate reflection of the current job, the Company reserves the right to revise the functions and duties of the job or to require that additional or different tasks be performed when circumstances change, (i.e., emergencies, changes in personnel, workload, rush jobs, or technological developments.)

EEO and Harassment Statement

Instant Teams provides equal employment opportunities (EEO) to all applicants, contractors, and employees without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. This policy applies to all terms and conditions of work, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Instant Teams expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Instant Teams’ contractors and employees to perform their job duties may result in discipline up to and including discharge.

About Us

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