Title: Office Service Specialist

Hiring Range: $15.75 - $21.00

Pay Band: 2

Agency: Department of Health

Location: RAP-RAP-FAUQUIER

Agency Website: https://www.vdh.virginia.gov/rappahannock-rapidan/

Recruitment Type: General Public - G

Job Duties

The Rappahannock Rapidan Health District’s Fauquier office is seeking a reliable, well-organized Office Support Specialist to handle administrative office operations of its Clinical, Environmental Health and Vital Records program.

Position duties typically include: independently performs a variety of program support duties including interpreting administrative policies/procedures and effectively communicating these to the public; schedules appointments; interviews clients obtaining
required program information; maintains records/files; provides education on program guidelines; performs data entry; records management activities; accepts applications;conducts eligibility screenings; compiles data and conducts research; performs fiscal duties such as collecting and entering payments, reconciling cash and receipts and preparing deposits.

Minimum Qualifications

• General knowledge of office principles and practices.
• Working knowledge of word processing and spreadsheet software applications.
• Ability to interpret and follow established procedures and guidelines.
• Ability to communicate effectively.
• Considerable skill in the operation of standard office equipment.
  
• Ability to travel to and perform work in all district offices (Warrenton, Washington, Madison, Orange and Culpeper).

Preferred Qualifications:

• High School diploma
• Experience in office setting specific to program area
  
• Experience with EHD, EDRS and/or WebVision
• Bilingual in English and Spanish

Special Instructions:

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service’s Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions.

VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position.

It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov.

If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.

As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!

Supplemental Questions: You may be required to respond to position-specific questions at the end of this application. This information will help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration.

Contact Information:

Name: Dana McClelland

Phone: (540) 347-6400

Email: Dana.McClelland@vdh.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.