Clemson University's Automotive Engineering Department is looking for an Administrative Coordinator for their CU-ICAR Campus in Greenville, SC to fulfull the following duties:

• Serves as the Office Manager for the Automotive Engineering department, located on the CU-ICAR campus in Greenville, SC.
• Provides administrative support to departmental faculty, staff, and students.
• Supports faculty promotion and review activities.
• Supports departmental hiring.
• Performs other duties as assigned.

30% - Essential - Departmental Personnel Coordination:
Provides support to Faculty searches including tiger talent entry, coordinating candidate interviews, and acting as liaison with the committee and HR. Manages hiring requests for all TMP and Post Doc hires including centers under AuE from Tiger Talent entry to I-9. Provides support for other departmental hires as needed. Manages personnel actions for current employees as needed. Manages the visa processes for all departmental employees (including centers) to include compiling paperwork, collecting signatures, entering checks and submitting completed packets to International Services office.

25% - Essential - Faculty Promotion & Review Coordination:
Provides support to the department chair and TPR committee with TPR & PTR processes. Maintains list of department faculty with key dates, initiates & sends reminders regarding these dates. Assist TPR committee with soliciting external evaluators for tenure and promotion cases. Troubleshoot issues in Faculty Success (FS) with the FS administrators. Assist with collecting and compiling departmental faculty & metrics data for Department Chair use.

25% - Essential - Office Management & Administrative Support:
Provides support to the Department Chair and Endowed Chairs as needed including but not limited to managing calendar, coordinating travel, and reimbursements. Provides support to departmental faculty, staff, and students including but not limited to travel, reimbursements, and purchasing. Responds to general inquiries and directs them where appropriate. Manages room reservation requests. Responsible for departmental meeting minutes.

20% - Essential - Other:
Takes lead in organizing and planning the annual external advisory board meeting. Assists with planning & coordinating other departmental events as needed including industry & student visits. Owner of the departmental P-card and manages departmental shipping accounts. Supports departmental merchandise store including purchase tracking and distribution.

Education - High School or Equivalent

Work Experience - Relevant experience in business management, public administration, or administrative services

JOB KNOWLEDGE
Comprehensive Job Knowledge - Comprehensive knowledge of theories and practices and ability to use in complex, difficult and/or unprecedented situations

SUPERVISORY RESPONSIBILITIES
Supervises Student Workers only - Supervises Student workers only

BUDGETARY RESPONSIBILITIES
No Budget Responsibilities - No fiscal responsibility for the department's budget.

Sit (stationary position) for prolonged period
Walk or move about
Communicate, converse, give direction, express oneself

No Work Conditions

Standard Hrs: 37.5; Expected Salary Range ($43,000 - $54,230)

Normal Operations

Required to follow emergency facility closure directives, and not normally expected work on-site during emergency situations.

Greenville, SC

April 7, 2023

MILITARY EQUIVALENCY:
Clemson University is proud to allow educational equivalency for military technical certifications and trainings that directly relate to the job duties.

VETERAN PREFERENCE:
South Carolina is making our Veterans a priority for employment in state agencies and institutions.

State policy for veteran preference states that for qualifying, full-time permanent positions, a veteran applicant may receive preference if they meet the job's minimum qualifications, were discharged under honorable conditions from the military, and submit their DD-214 for confidential review by the Office of Human Resources.

To claim Veteran Preference for qualifying positions, email hrjob@clemson.edu upon submission of your application.

Clemson University is an AA/EEO employer and does not discriminate against any person or group on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, pregnancy (including childbirth, or related medical condition), national origin, age, disability, veteran’s status, genetic information, or any other personal characteristic protected under applicable federal or state law. Clemson University is building a culturally diverse faculty and staff committed to working in a multicultural environment and encourages applications from minorities and women.