Job description

In this role, you’ll help our organization run efficiently and support various colleagues with projects and tasks. You’ll own all general office tasks and administrative duties, such as directing communications between colleagues and customers, organizing schedules and calendars, entering data, bookkeeping, maintaining office equipment, and so on. Additionally, you’ll be in charge of planning and executing all office event initiatives bringing new and innovative ideas to life.

This position will work onsite Monday – Friday (7am – 4pm) at our Park Ridge office. You’ll report to our HR Manager and work closely with our HR, Marketing, and Finance teams.

WHAT YOU’LL DO:

• Coordinate scheduling and calendar management, as well as content and flow of information for colleagues as necessary
• Assist with travel logistics and activities as necessary, including accommodations, transportation, and meals
• Create presentations, documents, and other materials requested from executives
• Maintain comprehensive and accurate records both physical and electronic
• Manage complex office administrative work requiring the use of independent judgment and initiative
• Stop at Mariano’s (next door) to pick up fruit and snacks for our team in the mornings when needed
• Organize and prepare our kitchen and office (clean, restock, inventory, prepare rooms)
• Manage inventory and order all office/kitchen supplies
• Act as operator of our phone system and redirect messages
• Run office errands as necessary (UPS, FedEx, USPS, grocery store)
• Order/pickup food for office events (meetings, catered lunches, etc.)
• Welcome visitors and identify the purpose of their visit before directing them to the appropriate party
• Plan and executive all onsite visitor items such as breakfast and/or lunch, welcome displays, conference room set up, etc.
• Plan and coordinate all in-office events (Lunch & Learns, potluck lunch, etc.)
• Plan, coordinate, and attend all out of office events (holiday party, baseball games, charity events, etc.)
• Act as main point of contact for all events, answer any questions, provide thorough details, etc.
• Perform administrative duties (file, scan, mail, record keeping, expense reports)
• Manage and maintain organization of the storage closet and office supplies
• Maintain company swag inventory by tracking stock to determine inventory level, anticipating needed swag, and placing orders
• Aid in the success of conferences by assisting marketing team with planning
• Schedule any maintenance or installations needed and manage relationships with vendors
• Any other administrative tasks for various departments as assigned

YOUR EXPERIENCE:

• Bachelor’s degree or equivalent work experience preferred
• 1+ years of experience in an administrative role
• Proficient in MS Office (Word, Excel, PowerPoint, and Outlook)

WHO YOU ARE:

• Very strong interpersonal skills and the ability to build relationships with key stakeholders
• Extremely organized with strong attention to detail
• Trustworthy and honest
• Self-starter with the ability to work in a fast-paced environment
• Excellent written and verbal communication skills
• High level of energy
• Punctual and reliable
• Has reliable means of transportation during work hours to run errands
• Must have flexible schedule with availability to adjust hours (on pre-planned days) when customers are in or events are happening

WHO WE ARE:
We’re an international software development company with a fast-paced environment. Our 3 teams located in the US, Poland, and Thailand work around the clock dedicated to constantly improving our PCRS platform that automates the full administration lifecycle of all extended warranties, F&I products, and service contracts for both the automotive and consumer goods industries.

Our Park Ridge office is a tight-knit group of individuals who pride ourselves on treating each other like family.

PCMI’s employee benefits and perks are built around keeping you happy and healthy. We are committed to offering comprehensive packages that cover the spectrum of personal and professional needs to help our employees maintain a healthy work/life balance.

BENEFITS:

• Health and Dental Insurance
• Vision Insurance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Life Insurance
• Flexible Spending Account (FSA)
• 401k with company matching
• Paid time off
• 10 paid holidays
• Parental Leave
• Annual Salary Review
• Certification Bonuses

PERKS:

• Lunch & Learns
• Professional Development
• Monthly Foodie Days
• Daily Fruit & Healthy Snacks
• Frequent Outings and Celebrations
• Fun Office Contests
• Casual Attire
• And more!

Our Park Ridge office is in walking distance from the Blue Line and located right off I-90/I-294.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Park Ridge, IL 60068: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Preferred)

Experience:

• Administrative: 1 year (Preferred)

Work Location: In person

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