Office Clerk/Receptionist Overview:

Folio is an equal opportunity employer, and we are looking for a Receptionist/Office Clerk, or Office Administrator, who will be responsible for performing the general recordkeeping and communication activities required to keep an office functioning. Duties include filing and organizing records, distributing memos throughout an office and fielding inquiries from customers/candidates and clients.

An Office Clerk completes many customer service and administrative organization tasks to promote efficient operations in the office they serve.

Duties and Responsibilities

• Answering the phone at a reception desk or in a specific department and transferring calls as needed.
• Sorting and delivering incoming mail and collecting and sending outgoing mail.
• Create documents, maintaining databases and sending memos and emails.
• Making logistical arrangements for meetings or conferences, including booking travel, making reservations, or organizing rentals.
• Running errands and making deliveries around the office or to external parties.
• Collecting, filing, and organizing office documents, such as reports and confidential records.
• Managing digital document filing, including encrypted documents and email correspondence.
• Monitoring office inventory and ordering supplies.
• Transcribing or taking notes during meetings and writing minutes, memos and/or agendas.
• Preparing or processing invoices or estimates.
• Assisting with accounts payable and accounts receivable, including simple bookkeeping and banking tasks.
• Packaging and shipping company materials.
• Other duties as assigned.
  

Skills and Qualifications

• Excellent communication skills
• Effective organization and time management skills, like prioritization, multitasking and planning.
• Experience with all Microsoft applications, including Excel.
• Great customer service skills.
• Great computer skills. (Including basic troubleshooting, Microsoft Office, & Email applications)
• Problem-solving, critical thinking and decision-making abilities.
• Ability to work independently with little-to-no supervision.
• Keen attention to detail.