Job description
Date: Mar 2, 2023
Brand: Oakley
Location: Foothill Ranch, CA, US, 92610
Requisition ID: 798707
Position:Full-Time
Shift:
Total Rewards: Benefits/Incentive Information
Position:Full-Time
Shift:
Total Rewards: Benefits/Incentive Information
Oakley, Inc. is a sport and lifestyle brand, driven to ignite the imagination through the fusion of art and science. Building on its legacy of innovative, market-leading optical technology, the company manufactures and distributes high performance sunglasses, prescription lenses and frames, goggles, apparel, footwear, and accessories.
The essence of the brand is communicated through hundreds of professional and amateur athletes who depend on Oakley products to provide them with the very best while they redefine what is physically possible.
Oakley is part of Luxottica, a global leader in the design, manufacture and distribution of fashion, luxury and sports eyewear. Our wholesale network covers more than 150 countries and our retail presence consists of over 9,100 retail stores across the globe.
In North America, our wholesale business is the home to other global brands like Ray-Ban and many of the top fashion house brands. Our leading retail brands include; LensCrafters, Sunglass Hut, Pearle Vision, and Target Optical. We are also home to EyeMed, the fastest growing vision care company in the United States.
GENERAL FUNCTION
The Executive Assistant provides administrative support and coordination to one or more organizational leaders, as well as project support as appropriate. The Executive Assistant is a team player who acts as a role model for other administrative support staff by demonstrating consistent high-level performance and maintaining the utmost professional demeanor and highest level of confidentiality and trust.
MAJOR DUTIES AND RESPONSIBILITIES
- Manages Outlook calendars, and recommends possible efficiencies or resolution to conflicts
- Organizes and prioritizes daily administrative responsibilities
- Organizes multiple projects with various leaders and/or teams effectively; ensures important matters receive top priority
- Proactively manages department commitments and timelines such as project status updates, performance appraisals, etc.
- Ensures supervisor is aware of critical dates and deadlines; follows up where needed
- Drafts correspondence as necessary and produces error-free and grammatically correct documents
- Maintains a high level of confidentiality and exercises good judgment
- Coordinates and manages details of advanced travel arrangements, including international travel
- Processes expense reports in accordance with the expense report procedures
- Organizes and coordinates complex meetings and events as required (traveling on occasion to large meetings/summits/site visits)
- Anticipates and follows up on requests and issues with a proactive, problem-solving approach
- Completes complex assignments requiring independent judgment and a high degree of initiative
- Proactively communicates potential issues and reminders to executives and coworkers as appropriate
- Organizes and maintains files and sensitive information
- Manage and maintain organization charts, office operations and seating floor plans
- Assist with the onboarding of new hires to include IT equipment, office desk assignment and set up and first 90 day meetings and assignments
- Prepares and manages presentations for various business meetings and ensures information needed is gathered in a timely manner
- Manages spending vs. budget for identified cost centers and coordinates all necessary activities to respect budget commitments
- Ensures supervisor is aware of any systems approvals needed (SAP, Concur, KissFlow, etc)
BASIC QUALIFICATIONS
- Associate degree
- 3 to 5 years ofadministrative experience
- Advanced proficiency with Microsoft Office Suite
- Excellent organizational and prioritization skills, and ability to balance multiple tasks
- Strong project management skills
- Ability to work independently and exercise sound judgment
- Advanced grammar and written/verbal communication skills
- Able to professionally interface and communicate among executives and other internal and external high-level individuals, including high level of contact with Italy-based associates and executives, assisting with travel and meeting needs when visiting Oakley FHR
PREFERRED QUALIFICATIONS
- Bachelor’s degree
- Experience supporting multiple executive level leaders, including international travel support
- Experience in SAP
Employee pay is determined by multiple factors, including geography, experience, qualifications, skills and local minimum wage requirements. In addition, you may also be offered a competitive bonus and/or commission plan, which complements a first-class total rewards package Benefits/Incentive Information including health benefits, PTO, 401K, paid family leave, tuition reimbursement, and eyewear discounts.
Upon request and consistent with applicable laws, EssilorLuxottica will provide reasonable accommodations to individuals with disabilities who need assistance in the application and hiring process. To request a reasonable accommodation, please call the Luxottica Ethics Compliance Hotline at 1-888-887-3348 (be sure to provide your name and contact information so that we may follow up in a timely manner) or email HRCompliance@luxotticaretail.com.
We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, national origin, social origin, social condition, being perceived as a victim of domestic violence, sexual aggression or stalking, religion, age, disability, sexual orientation, gender identity or expression, citizenship, ancestry, veteran or military status, marital status, pregnancy (including unlawful discrimination on the basis of a legally protected pregnancy or maternity leave), genetic information or any other characteristics protected by law. Native Americans receive preference in accordance with Tribal Law.
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