• The position will require meticulous attention to detail, skilled with excel spreadsheets, able to interface with application-based software, have a sense of urgency, and be responsible for the safeguarding, at times, of confidential information and material.
• Will assist in the organization and tracking of all of the company’s fleet vehicles to ensure proper maintenance and vehicle logging is completed and up to date.
• Will assist with PO and inventory tracking and proper accounting coding of goods and services.
• Will assist in budget tracking of construction projects and assist field crews with overnight stay reservations and tracking.

This role requires the individual to be capable of multi-tasking and handling diverse projects in a fast-paced environment. Being personable, outgoing, and having the ability to interact and communicate with individuals at all levels of the organization, as well as the public is a must. Additional responsibilities include, but are not limited to the following:

• Hotel reservations for field crews
• Prepare PO’s and track actual costs by projects
• Assist with pool vehicle requests
• Insurance and registration distribution
• Input vehicle service invoices for history tracking
• Research PO’s for open or outstanding invoices, and proper GL codes
• Assist construction with Certify and exact Time reports Tracking of Construction Training and Scheduling
• Tracking of Construction Fringe Benefit usage
• Prepare Construction Project Ready Document Folders
• Prepare Construction Close out Package Documentation
• Prepares reports by collecting and analyzing information
• Create and maintain project status spreadsheets.
• Processing Purchase Orders for construction
• Tracking outstanding PO’s and back orders
• Work with Accounting for GL coding
• Split time between Show Low office and Show Low warehouse
• Reconcile invoices against PO’s, resolve discrepancies
• Meeting with vendors as needed
• Weekly/Monthly reports
• Attend Project Status Report Meetings
• Be there to help other team members
• Tracking of Construction Training and Scheduling
• Tracking of Construction Fringe Benefit usage
• Prepare Construction Project Ready Document Folders
• Prepare Construction Close out Package Documentation
• Other duties as assigned.

Education

• High School diploma or GED required
• Associates or Bachelor degree preferred

Experience

• 1-2 years in a significant administrative assistant role
• 2-3 years or bookkeeping, accounting, or other financial experience required

Skills

• Advanced Excel abilities; Prepare spreadsheets and databases, develop formulas, pivot tables, linking worksheets, trouble shoot functions
• Excellent MS Office abilities; Word, Access, PowerPoint,
• Strong universal computer skills; Ability to work in a variety of applications to pull data and produce reports
• Strong organizational skills; time management, task prioritization and tracking
• Professional communication and interpersonal skills; ability to write clearly and interact within the department and with vendors

The above declarations are not intended to be an “All-Inclusive” list of duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job and be a reasonable representation of its activities.

Hourly $18 - $23 DOE