MEDICAL ADMINISTRATIVE OFFICER

Full Time
Eielson AFB, AK
Posted
Job description

Duties

Directs the overall management of medical support for the Air National Guard installation to include tenant unit(s) and GSU(s). Determines the impact and implements courses of action regarding projected Department of Defense (DoD), National Guard Bureau (NGB), Center for Disease Control (CDC), Office of Assistant Secretary of Defense (OASD), Occupational Safety and Health Administration (OSHA), Food and Drug Administration (FDA), Environmental Protection Agency (EPA), Air Force Occupational Safety and Health (AFOSH), Federal Emergency Management Agency (FEMA), and Military Support to Civil Authorities (MSCA) that affect Air National Guard plans, directives and missions. Ensures medical capabilities support the federal mission of expeditionary medical operations worldwide and state mission of medical response for homeland security and other state medical missions as directed by the Governor. Problem resolution extends beyond medical management and requires internal synchronization, the coordination of external offices at all base command levels, and the involvement of medical entities outside the base including both civilian and military agencies. Performs duties in accordance with established and evolving polices and procedures. Provides medical management and advisory services that contribute substantially to the plans, policies, decisions, and objectives of senior management. Directs work to be accomplished by the base medical and bioenvironmental programs, ensuring each is developed and implemented according to applicable regulations. Sets priorities and prepares schedules for completion of work. Reviews, accepts, amends or rejects work. Ensures compliance with all regulatory and legal requirements, medical readiness requirements, and the overall integrity of medical information and technology, force health management programs, and initiatives which operate to maintain and ensure a fit and ready force. Provides oversight for the implementation of a variety of federal, state, and local programs to ensure mission effectiveness, i.e. Resource Conservation and Reuse Act; Clean Air Act; Noise Abatement (FAA 150), and National Pollution Discharge Elimination System (NPDES). Ensures implementation and compliance with Occupational Health for dual status and Title 5 personnel, the Occupational Health Program to include the Hearing Conservation Program, Immunization Program, and Fetal Protection Program and provides oversight for base environmental pollution monitoring, Respiratory Protection Program, Radiological Protection Program, Ionizing Radiation Program, Potable Water Quality Program, Hazard Communication (HAZCOM) Program, and Quantitative Fit Testing Program. Enforces diversity, equal employment opportunity, and the labor-management relations program. Analyzes, evaluates, monitors and reports Individual Medical Readiness (IMR) for Wing, tenant unit(s) and GSU personnel. Ensures the installation maintains a strong viable human weapons system force fit for worldwide deployability. Implements the medical portion of the Designed Operational Capability (DOC) Statement of the unit. Ensures the Medical Group is organized, trained and equipped for any state or federal contingency to include global contingency deployment. Develops and implements unit plans for execution of deployments In support of the USAF Air Expeditionary Force (AEF) requirements and contingency objectives to meet USAF and Joint Chief of Staff (JCS) goals. Ensures all deploying/mobilizing personnel are medically qualified and fit for world wide duty prior to deployment. Coordinates required AEF planning and resources with other Air National Guard (ANG) and United States Air Force (USAF) units, National Guard Bureau, and other higher headquarters agencies to support and implement the AEF mission. Ensures Wing personnel and personnel assigned to tenant unit(s) and GSU(s) meet deployment requirements for immunizations, physical exams, occupational health exams, quantitative fit testing requirements, etc. Serves as the installation subject matter expert and problem solver for medical and dental health benefits regulated and outlined by the National Defense Authorization Act and through the Office of the Assistant Secretary of Defense, Health Affairs. Coordinates health services activities and maintains liaison with DoD healthcare agencies and civilian healthcare organizations. Provides specialized information, counseling, and assistance concerning beneficiary problems and related health benefits available at other facilities and programs including Veterans Administration, Military Treatment Facilities (MTF), and TRICARE. Functions as the Wing lead Health Professional Recruiting/Retention Liaison Officer. Interacts directly with the Wing's Health Professional Recruiter, State Air Surgeon, and the ANG Regional Health Professional Recruiter. Analyzes recruiting and retention statistics for the Medical Group. Performs other duties as assigned.

Requirements

Conditions of Employment

  • Federal employment suitability as determined by a background investigation.
  • May be required to successfully complete a probationary period.
  • U.S. citizenship is required.
  • This position is subject to provisions of the DoD Priority Placement Program.
  • Bargaining Unit: Non- Bargaining.
  • Must be registered for Selective Service, see Legal and Regulatory Guide.
  • APPOINTMENT FACTORS: T5 Excepted Service appointment in the Alaska National Guard.
  • Must be able to obtain and maintain the appropriate security clearance of the position.
  • This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position.
  • Ability to establish effective professional working relationships with coworkers and customers, contributing to a cooperative working environment and successful accomplishment of the mission.
  • May occasionally be required to work other than normal duty hours; overtime may be required.
  • This position is designated as Essential Personnel and may be subject to duty in preparation for, or in response to, a state emergency or disaster declaration. This designation will not exceed 14 days per year unless approved in advance by the TAG.
  • INDEFINITE: Indefinite employees may be separated with a 30 day notice OR may be converted to permanent without further competition.

Qualifications

GENERAL EXPERIENCE is experience, education or training which provided a general knowledge of principles of organization, management, and administration. Compiling reports, letters, memoranda, etc., and required person-to-person contacts to convey information. Progressively responsible experience which demonstrates the ability to provide technical guidance and assistance in the type of work or in comparable work of the position to be filled. Experience using computer and automation systems.

SPECIALIZED EXPERIENCE is experience which is directly related to the position to be filled and which has equipped you with the particular knowledge, skills and abilities to successfully perform the duties of this position.

GS-12 - Must have at least 12 months of specialized experience equivalent to at least the next lower grade level. Experience, education or training in program or managerial experience in a type of work or a combination of functions directly related to the position to be filled or in comparable work or functions. Experience developing and recommending policy; organizing and carrying out specific programs, evaluating and recommending changes in methods of operations. Experience in supervisory, staff or technical work which included study, analysis or evaluation leading to the development or improvement of managerial or administrative policies, practices and procedures. Experience preparing written communications and oral presentations. Experience in managing the function of the work to be performed. Experience which includes leading, directing and assigning work of personnel. Examples of type of work directly related to the position includes: Directs the overall management of medical support for the Air National Guard installation to include tenant unit(s) and GSU(s). Directs work to be accomplished by the base medical and bioenvironmental programs, ensuring each is developed and implemented according to applicable regulations. Ensures the Medical Group is organized, trained and equipped for any state or federal contingency to include global contingency deployment.

EXPERIENCE REQUIREMENTS:
Resume must have complete dates and hours worked per week for each occurrence of both civilian and military employment (Example: 2 JAN 1980 to 3 MAR 1981; 0800-1630 M-F or JAN 1980 to MAR 1981; 40 hrs/wk) Use of year only will result in disqualification. The duties listed must fully substantiate -in your own words- that you meet the minimum requirements and specialized experience listed above, in detail; otherwise, you will not be considered qualified for this position.

Length of time is not of itself qualifying. Your experience will be evaluated on the basis of duties performed. Your record of experience, training, and education must show possession of the following knowledge, skills and abilities needed to fully perform the duties of the position:
- Knowledge of qualitative and quantitative techniques for analyzing and measuring the effectiveness of the Medical Group programs and wing medical readiness capabilities. Knowledge is applied in conducting studies, analyzing findings and making recommendations to Wing leadership.
- Knowledge of the USAF and ANG mission, organization and programs.
- Knowledge of NGB strategic management objectives and policies to develop guidance on techniques for effective implementation and operation of the Wing medical programs. Knowledge is used to develop procedures and directives to determine what to measure, how to measure, develop plans of correction and define the results for program effectiveness.
- Knowledge of clear and concise oral and written communication.
- Experience in project and multiple program management.
- Knowledge of medical information management systems.
- Knowledge of fiscal management to include basic budgeting and accounting processes.
- Knowledge of legal aspects of managing a healthcare organization.
- Knowledge of medical logistics systems to include basic supply chain management.
- Knowledge of Patient Administration.

Additional information

  • The duties and responsibilities of your job may significantly impact the environment. You are responsible to maintain awareness of your environmental responsibilities as dictated by legal and regulatory requirements, your organization, and its changing mission.
  • If a permanent technician with the AKNG is selected for an indefinite position which crosses service boundaries or funding categories (i.e., AKARNG to AKANG or vice versa, or for AKANG funding category: JBER to Eielson or vice versa, T32 to T5 or vice versa), the nature of action will be Excepted Appointment (Indefinite). Therefore, if a Permanent technician is selected for an indefinite position as identified, they will be converted to an indefinite appointment and the losing unit is not required to reserve their home position.
  • If you are a current Federal employee or former Federal employee, you must submit a copy of your latest SF-50 "Notification of Personnel Action" and/or a copy of the SF-50. You may submit your most recent performance appraisal.
  • NOTE: A retired member of the Armed Forces may not be appointed to a DOD civilian position within 180 days after retirement, without a TAG approved waiver, in accordance with DoDi 1402.01, Employment of Retired Members of the Armed Forces, dated 09 Sep 2007 and National Guard Appointment for Retired Members of the Armed Forces Memo, dated 18 Jan 2019.
  • If you are a male applicant who was born after 12/31/59 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.
  • Cost of Living Allowance (COLA): Entitled to 2.01% COLA in addition to base salary, subject to change.
  • Direct Deposit Program: If selected for technician position with the Alaska National Guard, you will be required to participate in the Direct Deposit Program. (Salary will be automatically deposited to bank/credit union account).
  • Veterans' Preference: a copy of your DD Form 214 which must include character of service or a Statement of Service/Proof of Service which must include service dates and character of service. In addition, if claiming 10-point preference you must submit a VA Letter or a disability determination from a branch of the Armed Forces (or documentation of purple heart, if applicable) and a SF 15 (Application for 10-point veteran preference).

Veterans Information: Veterans' preference must be validated by formal submissions including all necessary supporting documentation. You must provide acceptable documentation of your preference or appointment eligibility.

NOTE: Prior to appointment, an agency will require the service member to provide a copy of the DD-214.

If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.
  • Benefits

    A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

    Review our benefits

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the application process is complete, a review of your application/resume will be made to determine your Area of Consideration (AOC) and to ensure you meet the basic eligibility and minimum job requirements. Your initial rating will be based on your responses to the questionnaire in this document. This process measures the degree to which your background matches the knowledge, skills and abilities required for this position. Your final rating will be based on our evaluation of your responses, as verified through a review of your resume and other supporting documents. If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your score can and will be adjusted to more accurately reflect your abilities. Please follow all instructions carefully. Errors or omissions may affect your eligibility and rating.

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):
Accountability, Developing Others, Planning and Evaluating, Strategic Thinking, and Technical Competence~

  • Benefits

    A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

    Review our benefits

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

  • Required Documents

    As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

    To apply for this position, you must submit a complete Application Package which includes:

    1. Your resume showing work schedule, hours worked per week, dates of employment and duties performed.
    2. Questionnaire. This is accomplished by submitting the application. There is nothing that needs to be attached to this application to meet this requirement.
    3. SF-50, if applicable
    4. DD-214/NGB 22 (if claiming former AKNG member)
    5. A copy of your DD Form 214, if applicable.
    6. SF-15 (Application for 10-point veteran preference), if applicable.
    7. Any additional documentation you wish to submit for consideration.

    Your resume, curriculum vitae, the Optional Application for Federal Employment (OF 612), or any other written format you choose to describe your job-related qualifications can be submitted electronically using the document upload process, fax, mail or by hand-deliver. We recommend using the resume building within USAJOBS. Please log into USAJOBS, go to your "Documents", make sure you're in the "Resumes" section and select the "Upload or build resume" button, then click on "Build resume". Please be sure to include all of the following information in your resume:

    Job Information:
    • Vacancy Identification Number, title, grade and location for which you are applying.

    Personal Information:
    • Full name, mailing address (with zip code) and day/evening telephone numbers (with area code).
    • Country of Citizenship.
    • If ever employed by the Federal Government, please show the highest Federal civilian grade held, job series, and dates of employment in grade.

    Education:
    • High School name, city, state and zip code, date of diploma or GED.
    • Colleges and/or Universities attended, city, state and zip code.
    • Major field(s) of study.
    • Type and year of degree(s) received. If no degree received, show total credit hours received in semester or quarter hours.

    Work Experience for each paid or non-paid position held related to the job for which you are applying (do not provide copies of job descriptions):
    • Job title.
    • Duties and accomplishments.
    • Number of hours per week.
    • Employer's name and address.
    • Supervisor's name and phone number.
    • Indicate if your current supervisor may be contacted.
    • Starting and ending dates of employment (month and year).
    • Salary.

    Other Qualifications:
    • Job-related training courses (title and year).
    • Job-related skills (e.g., other languages, computer software/hardware, tools, machinery, typing speed, etc.)
    • Job related certificates and licenses.
    • Job-related honors, awards, and special accomplishments. (e.g., publications, memberships in professional or honor societies, leadership activities, public speaking, performance awards, etc.)

    Do not send copies of documents unless specifically requested.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • How to Apply

    To apply for this position, you must complete the online application/Occupational Questionnaire and submit the documentation specified in the Required Documents section below. To view the Occupational Questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/11876128

    A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration.
    To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.

    Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.

    After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.

    You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.

    To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.

    Agency contact information

    Lester Nathaniel Tuazon

    Phone

    907-428-6351

    Email

    lesternathaniel.m.tuazon.mil@army.mil

    Address

    Alaska Air National Guard
    P.O Box 5800
    JBER, AK 99505
    US

    Next steps

    Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application. Referral to the hiring official will be IAW our agency Merit Promotion Plan and current Labor agreement. Qualified applicants may be further evaluated by a ranking panel. Referred candidates will be further evaluated and interviewed by a selection panel.

  • Fair and Transparent

    The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

    • Equal Employment Opportunity (EEO) Policy
    • Reasonable accommodation policy
    • Financial suitability
    • Selective Service
    • New employee probationary period
    • Signature and false statements
    • Privacy Act
    • Social security number request

Required Documents

To apply for this position, you must submit a complete Application Package which includes:

1. Your resume showing work schedule, hours worked per week, dates of employment and duties performed.
2. Questionnaire. This is accomplished by submitting the application. There is nothing that needs to be attached to this application to meet this requirement.
3. SF-50, if applicable
4. DD-214/NGB 22 (if claiming former AKNG member)
5. A copy of your DD Form 214, if applicable.
6. SF-15 (Application for 10-point veteran preference), if applicable.
7. Any additional documentation you wish to submit for consideration.

Your resume, curriculum vitae, the Optional Application for Federal Employment (OF 612), or any other written format you choose to describe your job-related qualifications can be submitted electronically using the document upload process, fax, mail or by hand-deliver. We recommend using the resume building within USAJOBS. Please log into USAJOBS, go to your "Documents", make sure you're in the "Resumes" section and select the "Upload or build resume" button, then click on "Build resume". Please be sure to include all of the following information in your resume:

Job Information:
  • Vacancy Identification Number, title, grade and location for which you are applying.

Personal Information:
  • Full name, mailing address (with zip code) and day/evening telephone numbers (with area code).
  • Country of Citizenship.
  • If ever employed by the Federal Government, please show the highest Federal civilian grade held, job series, and dates of employment in grade.

Education:
  • High School name, city, state and zip code, date of diploma or GED.
  • Colleges and/or Universities attended, city, state and zip code.
  • Major field(s) of study.
  • Type and year of degree(s) received. If no degree received, show total credit hours received in semester or quarter hours.

Work Experience for each paid or non-paid position held related to the job for which you are applying (do not provide copies of job descriptions):
  • Job title.
  • Duties and accomplishments.
  • Number of hours per week.
  • Employer's name and address.
  • Supervisor's name and phone number.
  • Indicate if your current supervisor may be contacted.
  • Starting and ending dates of employment (month and year).
  • Salary.

Other Qualifications:
  • Job-related training courses (title and year).
  • Job-related skills (e.g., other languages, computer software/hardware, tools, machinery, typing speed, etc.)
  • Job related certificates and licenses.
  • Job-related honors, awards, and special accomplishments. (e.g., publications, memberships in professional or honor societies, leadership activities, public speaking, performance awards, etc.)

Do not send copies of documents unless specifically requested.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.


Help

This job is open to

  • Federal employees - Excepted service

    Current excepted service federal employees.

  • Individuals with disabilities

  • Military spouses

  • National Guard & reserves

    Current members, those who want to join or transitioning military members.

  • The public

    U.S. Citizens, Nationals or those who owe allegiance to the U.S.

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