Job description

Posting Summary

Posting Type
Wide Distribution

Department
Apprenticeship Program

Campus
Ocean Campus

Location

Job Category
Administrative (Exempt, Grant-Funded)

Salary (Applicant View)

Compensation: The annual salary range upon entry for the position is $109,709.54 to $186,158.86.

Total compensation includes a health insurance plan.

New employees hired on or after January 1, 2014, contribute 2% of salary to the San Francisco Retiree Health Care Trust Fund ( RHCTF ).

Starting date: Immediately Upon Appointment

Appointment Type
Administrative - Director

Full Time/Part Time
Full Time

Start Date

End Date

Position Description
Under the direction of the Associate Dean of Workforce Development, the Director of Apprenticeship & Instructional Services Agreements develops and manages Apprenticeship programs and Instructional Service Agreements (ISAs) for the District, including: Police and Fire Academies, CityBuild Academy, and apprenticeship programs including: Automotive, Early Child Education, Electronic Instrumentation Technician, Community Health Worker, Cybersecurity, Gardening, Plumbing, and Plastering. The Director will ensure areas of oversight meet state regulations; develop new instructional opportunities; draft ISAs in collaboration with external partners; ensure all District ISAs and partnership agreements are current; implement ISAs that include offsite delivery of instruction; ensure faculty with appropriate expertise are in place; and oversee local and state reporting. The incumbent will work closely with faculty, Academic Affairs Deans, Admissions & Records, and other district personnel to manage effective enrollment and instructional experiences for students of these programs. Additionally, the incumbent will focus on positive relations with labor, industry, employers, and non-profit partnerships to facilitate successful apprenticeships and ISA implementation.

Supervision Received and Exercised:
Receives limited direction from assigned manager.

Incumbents in this classification assign, coordinate, supervise and evaluate the work of others.

Job Duties
Responsibilities and duties may include, but are not limited to, the following:

1. Provide operational oversight and promote accountability and leadership in the development and review of program offerings.

2. Negotiate and prepare contracts and payment schedules for apprenticeship programs and Training Agents (Employers). Conduct site visits to ensure State guidelines are being met.

3. Ensure scheduling of on and off-site classes, and teaching assignments based on student and community needs.

4. Ensures that programs follow all required federal, state, and institutional guidelines.

5. Identify and ensure qualified instructors are hired and in place in a timely manner. Schedules and arranges appropriate facilities for specialized instruction.

6. Expedites enrollment, records, and reporting in compliance with Title 5 and in fulfillment of ISA agreements.

7. Provide oral and written reports to management as well as revision of proposals as necessary. Calculate payment and budget impact reports including projections for existing contracts and/or any statistical analysis needed. Maintain data and report on student records, including enrollments, completions and transcription.

8. Organizes course schedules and ensures content and courses are up to date and consistent with Academic Affairs programs.

9. Facilitates the promotion and marketing of Apprenticeships and Administration of Justice & Fire Science programs.

10. Design and develop brochures, fliers and general informational materials to promote the program. Participate in trade fairs and make presentations to targeted audiences.

11. Develop catalog content for programs and prepare schedule for each term.

12. Develops and manages budgets throughout the academic year for each program. Provides recommendations that ensure instructional facilities, equipment, and supplies are adequate and in a suitable, sate state for use.

13. Ensure that training time and instructors are in full compliance with the course objectives determined by the college.

14. Supports an innovative culture of culturally responsive, inclusive and anti-racist practices as it relates to student success with an awareness of student equity gaps.

15. Participates in ongoing training on diversity, equity, inclusion and anti-racism as it pertains to improving systems of higher education for historically minoritized and disproportionately impacted student groups and employees.

16. Perform additional administrative duties and services as required and assigned.

Minimum Qualifications
1. Demonstrated knowledge, skills, and abilities to work with community college students with disabilities, various sexual orientations, and diverse academic, socioeconomic, cultural, and ethnic backgrounds.

2. Bachelor’s degree from an accredited college or university.

3. Minimum of (3) years related workforce development experience with at least two (2) years of management or supervisory experience.

4. Preferred workforce development experience from initial stage of fund development and concept design to execution and evaluation of complex multi-partner project.

5. Preferred grant writing experience.

[If you would like to claim equivalency, the Administrative Equivalency Application Form is available on the left side margin. This form will be considered as part of the application materials and must be submitted on or before the filing deadline as indicated on this job posting.]

Desirable Qualifications

Qualifications

Knowledge of:

• Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and supervision of staff, either directly or through subordinate levels of supervision.
• Budget development and budget analysis skills.
• Administrative practices, and organizational and management practices as applied to the data analysis and evaluation of projects, programs, policies, procedures, and operational needs.
• Methods and techniques for the development of presentations, business correspondence, and information distribution, research and reporting methods, techniques, and procedures.
• Establishing and maintaining quality relationships between the college and the community, industry, labor, business, and other external partners.
• Career technical education, workforce development, Apprenticeships, or similar programs.
• Principles and procedures of record keeping, technical report writing, and preparation of correspondence and presentations.
• Modern office practices, methods, and computer equipment and applications.
• English usage, spelling, vocabulary, grammar, and punctuation.
• Techniques for effectively representing the District in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, students, and District staff, including individuals of various ages, disabilities, socioeconomic and ethnic groups.

Ability to:

• Develop and implement goals, objectives, policies, procedures, work standards, and internal controls for the division and assigned functions and program areas.
• Demonstrated successful experience in supervision, budget development, management and evaluation, and personnel evaluation.
• Demonstrate successful experience in workforce program development, planned enrollment and retention, and evaluation related activities.
• Demonstrated understanding of apprenticeship and industrial occupations requirements, nature of work performed and governing agency requirements.
• Provide administrative and professional leadership and direction for the department and the District.
• Ensure compliance with all District policies and administrative procedures for all training programs on or in District facilities.
• Prepare and administer large and complex budgets; allocate limited resources in a cost-effective manner.
• Interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations.
• Plan, organize, direct, and coordinate the work of management, supervisory, professional, and technical personnel, delegate authority and responsibility.
• Select, motivate, and evaluate the work of staff and train staff in work procedures.
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
• Conduct effective negotiations and effectively represent the division in meetings with governmental agencies and various educational, businesses, professional, regulatory, and legislative organizations.
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Operate modern office equipment including computer equipment and specialized software applications programs.
• Use English effectively to communicate in person, over the telephone, in online meetings, and in writing.
• Review situations accurately and determine appropriate course of action using judgment according to established policies and procedures.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Evidence of successful leadership experience at the university or college level of promoting a culture of inclusivity, equity-mindedness, diversity and anti-racism.
• Demonstrated experience with and knowledge of inequities in higher education and a commitment to rectifying policies and processes that restrict access for historically minoritized and disproportionately impacted students.

Benefits
Choice of several health plans, plus $50,000 Group Life Insurance and Dental Care Plan.

New employees hired on or after January 1, 2014 will contribute 2% of salary to the San Francisco Retiree Health Care Trust Fund ( RHCTF ).

Application Procedure
To apply for this posting, start by completing an online Application for Administrative Position at http://jobs.ccsf.edu. To be considered a candidate for this posting, the following materials must be submitted and received by the Human Resources Department on or before 11:59 p.m. of the posting filing deadline. Substitution of required document(s) is not permitted.

Applicant: Please do not send any application materials to other departments. Human Resources Department is not responsible for any documents addressed and/or sent to other departments.

1. A letter of interest (maximum 4 pages) detailing your background and experience related to the position (refer to the Duties and Responsibilities and Employment Qualifications); AND , your commitment to and experience within a diverse multi-cultural organization with a highly diverse faculty, staff, and student body.

2. A current curriculum vitae or resume summarizing educational and administrative background and experience.

3. A City College of San Francisco Electronic Administrative Position Application completed in full and applied to this specific posting online. The statement “See Resume” is not acceptable.

4. A current list of five (5) references with names, addresses, telephone numbers, and e-mail addresses that include: faculty, classified and/or support staff, an administrator, supervisor, and a colleague of managerial, supervisory ranking. (If you are among the final candidates, references will be contacted. The District may also contact other references not on your list, only if you are among the final candidates.)

5. Copies of transcripts verifying the degrees and majors as listed on applicant’s CCSF Application Form; official transcripts and actual verification of work experience will be required at a later date. [ NOTE : Degrees and majors must be posted on transcripts to be considered in the application process. Foreign degree(s) must be evaluated before an application can be processed. Foreign Degree Evaluation sources information is located on the left side margin.]

6. Diversity Statement: Separate from your letter of interest, submit a concise response to relate several of your experiences or your involvement in circumstances or environments which strongly affected your understanding of and ability to function in a diverse community comprised of students and colleagues from varying academic, socioeconomic, cultural, sexual orientations, disabilities, and ethnic backgrounds.

Applicants bear the sole responsibility for ensuring that all application materials are complete when submitted and are received by the Human Resources Department by 11:59 p.m. on the posting filing deadline. Postmarks will not be honored. Emails are not acceptable. Incomplete application packages will not be considered. All materials become the property of the City College of San Francisco and will not be returned. Application files for this posting will not be considered for other postings.

For additional assistance, please call Human Resources Department at (415) 452-7660.

ADA Statement
Applicants who require a reasonable accommodation to participate in this hiring process should contact Aaron Chase, EEO , ADA , Title 5 Compliance Officer at (415) 452-5123 or at achase@ccsf.edu to make the necessary arrangements. Please be aware that verification of a covered disability under the ADA may be required.

Selection Procedure/Conditions of Employment
Applicants who meet all minimum qualifications and have all required application documents in the CCSF Human Resources Department on or before the filing deadline will be included in the initial review processes to be conducted by the Search Committee. A reasonable number of applicants who are judged by the Committee as best matching the requirements of the position will be invited for a personal interview with the Search Committee. An additional interview will be offered to applicants who are advanced beyond the initial interviews.

Employees must satisfy all the pre-employment requirements for a CCSF Release to Work Authorization Certificate prior to appointment which include, but are not limited to, tuberculosis clearance (EC 87408.6), fingerprinting processing, and verification of their legal right to work in the United States.

As approved by the governing Board of the San Francisco Community College District, beginning October 1, 2021, City College of San Francisco requires that new and current employees, students, and business partners participate in the Covid Safety Campaign. All parties entering CCSF facilities must demonstrate proof of covid vaccination in compliance with current CDC and SFDPH guidelines. New hires must submit documentation for verification to the Human Resources Department.

City College of San Francisco reserves the right at its sole discretion to modify or to rescind this job posting at any time without prior notice.

EEO Statement
It is the policy of the City College of San Francisco to provide all persons with equal employment and educational opportunities regardless of race, color, ancestry, national origin, ethnic group identification, religion, age, gender, marital status, domestic partner status, sexual orientation, disability or AIDS / HIV status, medical conditions, gender identity, or status as a Vietnam-Era veteran. These categories specifically include status as a lesbian, gay, bisexual, transgender, or questioning person in any District program or activity. For further information, contact Aaron Chase, EEO , ADA , Title 5 Compliance Officer at (415) 452-5123 or at achase@ccsf.edu .

Posting Detail Information

Posting Number
AD00077P

Job Open Date
01/19/2023

Application Review Date

Job Close Date
02/21/2023

Open Until Filled
No

Contact
John Halpin, Associate Dean, Workforce Development

Contact Phone/Extension
(415) 452-7013

Contact Email
jhalpin@ccsf.edu

Special Instructions to Applicant

AMENDED TO REFLECT UPDATED CONTACT INFORMATION FOR TITLE 5/ EEO / ADA IN THE ADA & EEO STATEMENT SECTIONS .

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