The Legal Support Specialist will support a team of attorneys with a broad range of practice-specific activities including business development, managing day-to-day administrative and strategic initiatives, managing workflow, and preparation of client reports and documents. The candidate should be flexible to work overtime as needed.

This is a rare opportunity to join an excellent litigation practice at a major international law firm while enjoying the quality of life that working in a smaller office ( 25 lawyers) and living in the Tampa Bay Area provides. Tampa Bay, home of both the Stanley Cup Champion Lightning (2004, 2020 and 2021) and the Super Bowl Champion Buccaneers (2002 and 2021) has been named the No. 1 city in Florida and No. 22 nationally in a recent annual ranking of best cities. The Legal 500 2021 U.S. Guide lists 15 GT Tampa practice areas and recognizes seven attorneys, including a “Leading Lawyer,” one of only four nationally in his practice area.

Duties & Responsibilities:

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  Assists in the creation, editing, proofreading, and processing of legal documents such as correspondence, memoranda, closing documents, pleadings, papers and other practice specific documents
  
• Acquires an in-depth understanding of client relationships and businesses to provide the team information necessary to support client needs
  
• Ability to understand and navigate firm resources to make recommendations to attorneys related to client support
  
• Provides case management for client matters and coordinate workflow within the team
  
• Ensures attorneys are complying with client requests and requirements, including client specific billing requirements
  
• Manages practice calendars to ensure team operates efficiently
  
• Maintains legal files (both paper & electronic), organize and file documents in designated order
  
• Updates case information, scans and organizes legal files
  
• Manages document deliveries and tracks final executed documentation
  
• Attends team strategy meetings
  
• Collaborates and works with paralegals and other legal support team members where applicable
  
• Receives and evaluates telephone calls for supported attorneys, fields calls and conveys messages as necessary
  
• Communicates with clients, opposing counsel, courts, and liaisons as needed
  
• Processes time entry, opens new matters, drafts engagement letters and audit responses, makes travel arrangements, processes reimbursement expenses, maintains attorney calendars, collates information, prepares agendas, reviews and prepares billing invoices, and other administrative duties
  
• Assists with overflow work and other projects as needed

Skills & Competencies:

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  Knowledge of laws, legal codes, court procedures or agency rules of assigned practice group (e.g., State and Federal court filing, including e-filings)
  
• Skilled in handling administrative tasks such as attorney time entry, travel arrangements, and processing of invoices and expenses
  
• Problem-solving ingenuity and ability to prioritize and manage multiple activities
  
• Self-starter, organized, able to work with a minimum of supervision
  
• Strong attention to detail, organizational skills, and ability to manage time effectively
  
• Outstanding interpersonal communication skills, both written and oral, including solid composition, research, and editing skills
  
• Position also requires the ability to work under pressure to meet strict deadlines

Requirements

Qualifications & Prior Experience:

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  Bachelor’s Degree or equivalent experience is preferred
  
• Requires 3 years of experience within a law firm or other professional organization
  
• Project management experience is a plus
  
• Computer proficiency in the Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook