Job description

Kelly IP, LLP, an innovative boutique trademark law firm in Washington, DC has a position open for a full-time Legal Billing Specialist. This position can be based in our Washington, DC office on a hybrid work schedule, or fully remote for the right candidate. Only candidates with law firm billing experience will be considered.

The Billing Specialist will coordinate with our outside billing company and will have the following responsibilities:

• Generate and distribute pre-bills to attorneys monthly for review and revisions

• Process narrative edits, time, and cost adjustments

• Process final invoices

• Maintain accurate and orderly records of all client billing guidelines and ensure compliance

• Implement and maintain correct client exception rates on matter/client

• Work with partners to ensure timely and accurate accruals and final bills

• Analyze rejected e-billing invoices to determine how to correct the invoices for resubmission

• Monitor aging WIP and A/R balances and provide attorneys with thoughtful analysis regarding course of action

Requirements:

• Prior law firm billing experience, including familiarity and experience with LEDES and other file formats for electronic billing

• Experience with legal billing software required, Centerbase preferred

• Ability to handle heavy workflow and prioritize workload based on client deadlines

• Must be proactive, work well under pressure, and excel in a fast-paced environment

• Must be self-motivated, detail-oriented, organized, reliable, have the ability to multi-task and work well in a team environment

• Professional and courteous communication with clients, attorneys, paralegals, staff, and outside billing company

• A positive “can do” attitude is a must

Please submit a resume and cover letter, including salary requirements.

Kelly IP offers a comprehensive benefits package, including generous paid leave, medical, dental, vision, disability, and life insurance coverage. In addition, employees may participate in the Firm’s Defined Contribution (401k) Retirement Plan after one year of employment, consistent with the provisions of that plan. The firm also contributes to the plan on behalf of employees.

Kelly IP is an equal opportunity employer and encourages applications from all persons. The firm does not tolerate discrimination on the basis of race, creed, color, national origin, age, disability, sex, sexual orientation, marital status, or other characteristics prohibited by law. For more information about Kelly IP, please visit www.kelly-ip.com.

Job Type: Full-time

Pay: $50,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Accounting: 5 years (Preferred)
• LEDES: 1 year (Preferred)

Work Location: Hybrid remote in Washington, DC 20036

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