This position will work with the Real Property Lister in the preparation of municipal assessment rolls, printing of tax bills and ownership changes RETR (Real Estate Transfer Returns) for the county maintenance of Bayfield County Land Records Modernization efforts. This position is responsible for ownership changes for tax billing purposes.

• Maintain file of County owned land sold or purchases made by the County.
• Maintain e-mail list of interested property buyers though Mailchimp or other means to notify owners up upcoming sale.
• Position prepares all data for submission to the Auction Company in order to sell foreclosed parcels
• Market parcels so they can be sold for the highest price
• Document and work with contractors for site cleanup
• Have utilities marked and mapped of properties
• Work with the County Surveyor to split or combine parcels
• Draft written communication to property owners, surveyors, attorneys, and others relating to problems with real property, such issues with easements, encroachments and or purchase of property to make conforming lots.
• Fly parcel site with UAS to gather images for sales and mapping
• Gather current sales and transfer information from Register of Deeds office or online version and facilitate changes in the NOVUS database
• Assist in issuing parcel numbers due to annexations, subdivision plats, condominiums, certified surveys, land division or any other land transfer.
• Update and maintenance of countywide digital database of all property information including new owner names, addresses, parcel numbers, legal descriptions, document information, assessment data, special district information, site addresses, survey information and personal property data.
• Acquire or use aerial data with UAS and map utilities of a parcel that is going to auction.
• Responsible for the collection and distribution of assessment and tax data and reports. Communication with other departments, local officials, assessors, public and private agencies, and the State of Wisconsin is required.
• Serve as a liaison, for the county and state, to all municipal clerks, treasurers, and assessors.
• Keep current and assure compliance with legislative changes pertinent to property assessment and taxation.
• Provide quality control for deeds, Certified Surveys, plats of survey, condominiums and other forms of documentation originating from the Register of Deeds Office or other county departments as appropriate.
• Graphically represent all land divisions with ArcGIS Pro or ArcMap, certified surveys, plats, condos, vacations, annexations, and road changes on manual maps.
• Provide county-wide database information, including new ownership names, addresses, parcel numbers, legal descriptions, surveys, plats, condos and acreage to other departments, public and private businesses and agencies and the public in person, by telephone and via fax or internet. Data will be provided verbally, with printed reports, digital database exchange format or by using the county’s enterprise geographic information system.
• Actively participate in the Wisconsin Real Property Listers Association and Wisconsin Land Information Association.
• Works with the Real property lister in inputting assessment data and calculate all mill rates, taxes, special charges, and assessments, omitted taxes and municipal ratios.
• Print and distribute all assessment notices and tax bills.
• Prepare the assessment and tax rolls for all municipalities and create and distribute digital assessment, tax, and work rolls for the WI Dept. of Revenue.
• Portions of the duties of this position may be accomplished remotely when meeting the requirements of the county telecommuting policy and as authorized by the Department Head.

• Associate degree from two (2) year accredited vocational, college or technical school in property assessing, business education, real estate, land surveying, GIS certificate or related field.
• Minimum of one (1) year experience working with ArcGIS in the functions of parcel mapping.
• Prefer certification by WI Dept. of Revenue at the Assessor 1 Certification.
• Minimum of one (1) year of related work experience in abstracting or reading legal descriptions.
• Prefer a 107 UAS licensed pilot.
• Valid Driver License

PHYSICAL REQUIREMENTS:

• May require sitting in one location for extended periods of time.
• May require extensive keyboard entry.
• May require extended periods of time viewing computer monitor.
• May require occasional lifting of 30 pounds or less.
• On fieldwork days, may require walking, driving, riding bike, inspecting abandon buildings, fly an UAS and carrying GPS. Navigation on uneven terrains.
• Ability to talk and hear sufficiently to communicate in person and using electronic devices such as a telephone and computer

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of (Chapter 75 of Wisconsin Statutes) Land Sold for Taxes
• Knowledge of Assessment timelines.
• Knowledge of Title and Abstract Procedure
• Knowledge of parcel mapping in a software package such as ArcMap or ArcGIS Pro.
• Knowledge of surveying principles and practices as it relates to tax parcel maintenance and legal descriptions.
• Strong understanding of shapefiles, geodatabases, hosted feature services, and Google Earth KMZ/KML files
• Experience using ArcGIS Online including Survey123, Dashboards, Story Maps, Hub, Field Maps, and Collector
• Experience working with different coordinate systems, map projections, and datums
• Familiarity with standard cartographic methods, theories, and principles.
• Ability to independently manage multiple assignments, determine and set job task priorities, and work with limited direct supervision.
• Experience using Arcade expressions, Python, Model Builder, or another common GIS scripting language, as job duties will include creating scripts to streamline frequently performed tasks.
• Knowledge of basic cartographic and geographic information system methods.
• Expert knowledge of mathematics, including addition, subtraction, multiplication, division, ratios and area calculations.
• Ability to read, interpret and write real estate legal descriptions (rectangular survey) based on the Public Land Survey System
• Knowledge of methodologies and procedures for input and adjustment of complex legal descriptions into an existing tax parcel base.
• Ability to communicate effectively in oral and written format.
• Knowledge of office methods and practices including budgeting and general administration.
• Ability to establish and maintain effective working relationships with co-workers, public and private agencies and the general public.
• Thorough understanding of the assessment and taxation process, from the municipal level to the state level.
• Strong parcel research capabilities to understand the history of a tract of land.
• Knowledge of personal computer operations, including Windows operating system, Microsoft Office (Teams, Word, Excel, Access, Outlook), Chrome, Land Records database such as NOVUS; document imaging software and ArcGIS software.

Shifts and Work Hours:
Generally, the courthouse is open from 8:00am until 4:00pm, Monday through Friday. 37.5 work hours per week. 1950 hours per year.
Shifts for Dispatch personnel will vary, but cover 24-hours per day, 365 days per year. Applicants for these positions must be flexible. Forestry, Highway and Maintenance staff work 40 hours per week, 2080 hours per year.

Insurance:
Health insurance is available to regular employees that work 26 hours per week or more. Coverage is effective upon completion of one full calendar month of employment.

Both Disability and Life Insurance are available.
A Section 125 Plan (Flexible Spending) is available.

Sick Leave:
Sick time is accumulated at the rate of eight (8) days per year for full-time employees and is pro-rated based on hours worked for employees working 50% time or more. New employees are provided with 5 sick days upon hire (in addition to the monthly allocation), which may be used for any purpose during the first year of employment.

Vacation (For full-time employees working 1950 hours per year):
Upon Hire: 37.5 hours
After One (1) year: 75 hours
After Five (5) years: 112.5 hours
After Ten (10) years: 150 hours
After Fifteen (1) years: 187.5 hours

Employees of the Forestry, Highway and Maintenance departments follow a vacation schedule based on 40-hours per week.

Up to five (5) days of vacation may be carried over to the next year and must be used within the first 3 months of the new year.

For employees working more than 50% time, but less than full-time, vacation time is pro-rated based upon the regular number of hours scheduled.

Holidays:

New Year's Eve, New Years Day, Memorial Day, Labor Day, Veteran's Day, Spring Holiday (Friday before Easter), Christmas Day, Thanksgiving Day, Day After Thanksgiving, Fourth of July, Christmas Eve

Retirement:
Wisconsin Retirement System (Employee and Employer each contribute).

An optional Deferred Compensation Program is available.