On-Site INVOICING COORDINATOR

Purpose:

The Invoicing Coordinator is responsible for ensuring that all invoices get submitted to Kustomers in an accurate and timely manner following the Operations team procedures. They will support the AR and Invoicing Specialist to ensure company AR goals are met. This is a full-time position reporting to the Controller.

Key Characteristics:

• Strong attention to detail with impeccably accurate data entry.
• General facilities maintenance scope knowledge.
• Ability to use resources to match invoicing needs to all Kustomer accounts.
• Comfort with regular use of multiple distinct software services.

• Be able to work remotely after-hours as business needs dictate.
• Ability to understand and meet invoicing deadlines and expectations on a weekly and monthly basis.

Essential Functions:

• Follow the Lakeside core values and be a steward of those values among the team.
• Record and deposit daily check and ACH remittances.

• Reconcile receivables between Quickbooks, our Operating Software (BH), and the Bank.
• Ensure completion of daily nationwide customer invoicing for multiple entities across many states.
• Follow up regularly on Kustomer invoicing issues, discussing with operations team to ensure completion in a timely manner.
• Successfully utilize all Kustomer portals and be able to glean appropriate information to monitor invoicing status and receivable balances.
• Assist the AR and Invoicing Specialist as requested to follow up on unpaid invoices, and complete first level escalation procedures.

• In conjunction with the entire Administrative Team, ensure general front office functions are covered to appropriate standards.
• Be willing and able to accept updates to daily tasks as business needs dictate and as directed by the company Controller.

This role will report to the Controller

This is NOT A REMOTE position.

Job Title: Invoicing Coordinator

Compensation: Full-time employment Hourly 17-19 per hour plus LPS benefits.