Job description

Calumet College of St. Joseph is a Catholic institution of higher learning dedicated to the academic, spiritual and ethical development of undergraduate and graduate students. Informed by the values of its founding religious community, the Missionaries of the Precious Blood (C.PP.S.), the College promotes the inherent dignity of all people, social justice, an ethic of service, student empowerment, opportunity, and lifelong learning.

Located minutes from downtown Chicago and blocks from Lake Michigan, we offer a vibrant, affordable education in a stimulating learning environment. As the first recognized Hispanic-Serving college in Indiana, CCSJ has a tradition of embracing and celebrating diversity. For more information about the university and the department, visit us at https://www.ccsj.edu.

Position Summary:

The HSI-STEM Grant Coordinator will serve as the primary individual responsible for development, implementation, and execution of strategies identified to achieve each goal of Calumet College of St. Joseph’s Hispanic Serving Institutions STEM grant, including oversight of the institutionalization of the project across all functions at the college. The Coordinator will support the strategies to achieve the institutional goals that are essential to the long-term success of this project.

This is a grant-funded position through September 30, 2026.

Responsibilities Include:

• Work collaboratively with the Project Director and HSI team to meet the specified grant goals:Assist in preparing for HSI Team meetings each semester

Participate in the Student Support Team and assist Student Support Services, including Peer Ambassadors, internships, and experiential learning activities
Provide support for Counseling programming
Coordinate with the Outreach Team, ensuring that HSI and Enrollment activities function cooperatively to enhance College capacity without duplicating efforts
Provide data as requested for the Assessment Team

• Monitor budget and help ensure resources are used efficientlyEnter all invoices into Business Portal for payment

Maintain grant spreadsheets, entering all expenditures and reconciling monthly
Meet with the Comptroller and HSI administration at least monthly to track expenditures and ensure that all grant activities are implemented on budget

• Maintain digital and paper files
• Help discern grant requirements and coordinate tasks among team members
• Communicate with internal and external constituents/stakeholders.
• Assist to monitor and ensure program compliance with all local, state and federal agency regulations, policies and procedures.
• Organize and monitor schedules to see that required documentation deadlines are met.
• Report updates verbally and in written form to management
• Complete any necessary administrative tasks, such as research and email
• Demonstrate commitment to students’ needs and confidentiality continuously

Minimum Qualifications/Experience:

• Bachelor’s degree or higher
• Excellent verbal and written communication skills
• Ability to work in a team, as well as being self-motivated
• Skilled in using Microsoft applications, such as Word, Excel, and PowerPoint
• Experience in grant management a plus

Preferred Qualifications/Experience:

• Accounting knowledge/background preferred
• Bilingual (Spanish/English) highly desired

Application Requirements:

• Cover Letter highlighting previous experience and qualifications
• Current Resume

CCSJ is an equal opportunity employer and encourages candidates of typically underrepresented groups to apply. Successful applicants will demonstrate a commitment to the mission of CCSJ and the ability to work with individuals or groups from diverse backgrounds.

Employment at Calumet College of St. Joseph is contingent upon proof of eligibility to work in the United States and a background check.

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

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