• Work with HR Generalist as needed to coordinate recruitment activities for P&S (non-bargaining), SEIU, merit and postdoctoral research scholar positions.
• Schedule interviews and serve on search committees. Develop interview questions and work samples, as needed.
• Upon acceptance of offer, coordinate onboarding process; complete HR orientation with employee.
• Assist HR Director in rewarding and recognizing employees. Work with managers on exceptional performance award for employees, SPOT awards, career advancements and promotions.

• Manage faculty annual review process (January – April).
• Assist with faculty promotions/reappointments.
• Manage specified-term appointment process, work with managers to extend appointments as needed and inform director of performance concerns.
• Facilitate job shadow experiences within Internal Medicine; ensure compliance with UIHC and University policies.
• Backup for payroll - review and audit timecards; ensure compliance with applicable law (e.g. FLSA), University policies, and collective bargaining agreements; identify leave that may qualify as FMLA and submit requests to the UIHC Leave and Disability office; review and address critical exceptions in ELMS; identify trends or patterns that may require further follow-up; answer questions from supervisors and staff; run comprehensive payroll reports and address follow-up items, as necessary.
• Assist divisions with setting up mentoring committees for faculty and ensure reports are submitted in a timely manner.
• Initiate extra compensation payments for clinical providers on a monthly basis. Hospitalists incentive payments will typically occur every quarter.
• Manage various staff distribution lists and be the POC for mailroom services.

• Conduct staff exit interviews.
• Communicate with staff and provide basic 'how to' instructions and guidance regarding policies and practices such as payroll applications, compliance issues, and employment inquiries.
• Schedule face to face meetings, initiate phone call discussions and support communication with email updates.

• Communicate information, policies and operational changes to assigned divisions/units; provide input on development of policies and procedures within the department; provide recommendations regarding changes to processes, practices and strategies.
• Identify opportunity to improve systems and processes, achieve efficiencies and/or improve service delivery.
• Assist with planning for recognition events and celebrations.
• Work on projects as required.

• Run HR reports, as needed; follow up to ensure compliance; take action to ensure compliance with laws, University policies and departmental expectations; follow up with assigned divisions/units to address outstanding compliance requirements.
• Evaluate requests and exercise discretion and judgment in providing confidential information to appropriate parties internally and externally.
• Backup for immigation - collaborate with HR Specialist regarding immigration documentation; follow up on all immigration documentation to ensure compliance by verifying their visa, passport, and review past immigration documention in some cases.

Experience Requirements

• Excellent verbal and written communication and interpersonal skills.
• Strong organizational and analytical skills and attention to detail.
• Demonstrated proficiency with Microsoft Office and computer software applications.
• Commitment to and ability to foster diversity, equity and inclusion in the work or academic environment.