Job description

ADMINISTRATIVE ASSISTANT

Onsite in Irondale (Birmingham), AL. Not remote-eligible.

HOW YOU WILL IMPACT THE BIG PICTURE:

As the Administrative Assistant for the Human Resources department, you’ll provide crucial clerical and administrative support that will directly impact our Human Resources programs which provide beneficial services and invaluable assistance to our employees.

WHAT YOU WILL DO:

• Serve as initial contact for employees and answer general questions on policies and procedures, routing to appropriate person as necessary.
• Receive and screen telephone calls, open incoming mail and route in a timely manner.
• Schedule department meetings via Outlook calendar and/or MS Teams.
• Collect new hire paperwork and create employee personnel folders.
• Maintain personnel files, I-9s, benefit and term files, and other files in accordance with internal policy.
• Help coordinate employee events including our Thanksgiving lunch, Christmas luncheon, ice cream socials, etc.
• Assist with the Service Anniversary Awards program and prepare items for employee birthday cards.
• Place orders for flowers and gift baskets for employee occasions.
• Order and maintain inventory of office supplies, coordinate document shredding pick-up, etc.
• Maintain office equipment & place service orders as needed.
• Run various reports from HRIS (UltiPro) for VP of HR and others as requested.
• Code & track invoices for processing with the Accounting department.
• Other various administrative tasks within the department as needed.

ABOUT YOU:

• You have a minimum of 2 - 3 years of administrative office experience, including calendar management, arranging travel, and scheduling appointments. Prior experience working in a Human Resources department is helpful.
• You possess strong computer skills with Microsoft Office (Outlook, Word, Excel, and PowerPoint), including ability to format Word documents, build simple Excel spreadsheets, create forms, fillable PDFs, and schedule Teams meetings.
• You have excellent oral & written communication skills, with a professional and approachable demeanor and strong customer service skills.
• You are able to maintain strict confidentiality and exercise discretion and good judgement.
• You have well-developed organizational, prioritization and time management skills.
• You are a practicing Catholic with a solid understanding of the Catholic Faith and a commitment to EWTN's mission.
• You hold an Associate’s Degree in Business or other relevant field
• You are able to work 8:00AM - 5:00PM; flexible on hours to complete task at hand.

PREFERRED QUALIFICATIONS:

• Experience with HRIS systems (preferably UltiPro).

WHAT YOU’LL LOVE ABOUT WORKING HERE:

• We offer a career with purpose! Apply your God-given talents, knowing your contributions help advance EWTN’s mission of sharing the Gospel with the world.
• Family-oriented working environment. We value the importance of work/life balance, and welcome you as an EWTN family member, not just an employee.
• Worship at work! Freedom to participate in daily Mass, Adoration, and prayer throughout your workday.
• Competitive salary and comprehensive benefits package including Health, Dental, Vision, Life/Disability insurance and Retirement Savings Plan.
• 11 Paid Holidays and generous Paid Time Off program.
• Tuition reimbursement for online continuing education and degree programs through our partnership with Catholic Distance University.
• Ability to learn alongside legacy employees while bringing new ideas to the growing team!

WHAT TO DO NEXT:

If you’re ready to get started on EWTN’s mission to bring the Gospel to the world, please email a cover letter, resume and your salary expectations. Thank you for considering EWTN and we look forward to hearing from you!

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Experience:

• Schedule management: 2 years (Preferred)
• Administrative Office: 2 years (Preferred)
• HRIS: 2 years (Preferred)
• Calendar management: 2 years (Preferred)

Work Location: In person

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