Under general supervision and according to established policies and procedures, processes patient medical information including prepping, scanning, retrieving, and routing of electronic or paper documents. Analyzes electronic medical records for chart completion and assists physicians with medical information. Performs clerical tasks and other related duties as required to meet the needs of the Health Information Management department. Obtains patient medical information from units upon patient discharge and reconciles and tracks records and other related medical record documents. (i.e. fetal monitors, photographs). Utilizing facility guidelines, preps/assembles and scans/files records for document storage and/or imaging. Retrieves records for patient care, studies, committees, and other requests. Validates that all documents are properly found within document imaging system as required. Responsible for document imaging equipment maintenance prior to shift/use and maintains equipment cleaning log as required. Generates help desk ticket when needed. Assist physicians with the completion of deficient medical record information. Facilitates data integrity of any and all medical record documents necessary to complete upload to document imaging system. Compiles, updates, and reports physician record completion statistics and physician notification letters. Prepares physician list and handles the suspension process. Performs quantity and quality checks on scanned medical record information as part of Quality Control (QC) function. Performs validation/verification for scanned images. Indexes documents to appropriate category within imaging system (QC function). Maintains and updates chart tracking system. Serves as an information resource by responding to requests for general and medical record information received via phone, e-mail, fax, or in person. Reviews the integrity of the MPI to provide an accurate database and all applicable systems, ensure each patient and number is uniquely and correctly identified. Corrects and merges duplicate numbers so that other medical departments are able to register and input data into the system for patient care. Handles all incoming requests regarding registration or patient records issues due to duplicate or incorrect number assignment. Handles records retrieved from off-site storage (retrieved and returned). Coordinates completion and filing of certificates of live birth, death, paternity agreements, and other associated documentation in accordance with state public health rules and regulations. Burn Picture Archiving Communication System (PACS) image and apply identifiers to CD (specific to Karmanos Cancer Center).

May perform birth records processing including the following: Completes worksheets according to information provided by Labor and Delivery regarding mothers and infants. Interviews mothers on a daily basis for completion of worksheet and processing of birth certificates. Assists fathers with completion of affidavit of parentage. Processes birth certificates and affidavits of parentage by typing birth verifications, entering all information into the computer for printed certificate and obtaining mothers' signatures on processed information. Researches mothers' and infants' complications and records on worksheet and in computer system. Highlights completed birth certificates in preparation for downloading to the state. Prepares and submits completed birth certificates to the Department of Health biweekly. Downloads birth certificates to the state biweekly. Backs up all birth certificate files biweekly. Assists walk-in customers in obtaining information concerning birth certificates and establishing paternity. Assists the state in updating records, providing information as to where the deceased infants were released. Print out all births weekly and add notes for birth register and insurance department.

Qualifications - External

Minimum Qualifications

1. High school diploma or GED.

2. One year of experience working in a Medical Records department or the equivalent experience completing medical records duties in another setting, or the completion of at least 30 credit hours of a Health Information Management Associate's degree program.

3. Basic Windows-based computer experience required.

Skills Required

1. Analytical skills necessary to review and assess deficiencies in medical record information.

2. Ability to navigate and utilize basic computer software applications.

3. Interpersonal skills necessary to exchange factual information with internal and/or external customers on a frequent basis.

4. Ability to read, write and speak English and understand numeric filing.

5. Ability to perform basic clerical duties that include operating standard office equipment including fax machine, photocopier, microfiche, telephone, etc.

6. High degree of tact and patience for personal interaction with new parents.

7. Constant attention to detail to ensure medical record accuracy and completeness.

8. Analytical ability to discern compliance with hospital and state requirements.

Under general supervision and according to established policies and procedures, processes patient medical information including prepping, scanning, retrieving, and routing of electronic or paper documents. Analyzes electronic medical records for chart completion and assists physicians with medical information. Performs clerical tasks and other related duties as required to meet the needs of the Health Information Management department. Obtains patient medical information from units upon patient discharge and reconciles and tracks records and other related medical record documents. (i.e. fetal monitors, photographs). Utilizing facility guidelines, preps/assembles and scans/files records for document storage and/or imaging. Retrieves records for patient care, studies, committees, and other requests. Validates that all documents are properly found within document imaging system as required. Responsible for document imaging equipment maintenance prior to shift/use and maintains equipment cleaning log as required. Generates help desk ticket when needed. Assist physicians with the completion of deficient medical record information. Facilitates data integrity of any and all medical record documents necessary to complete upload to document imaging system. Compiles, updates, and reports physician record completion statistics and physician notification letters. Prepares physician list and handles the suspension process. Performs quantity and quality checks on scanned medical record information as part of Quality Control (QC) function. Performs validation/verification for scanned images. Indexes documents to appropriate category within imaging system (QC function). Maintains and updates chart tracking system. Serves as an information resource by responding to requests for general and medical record information received via phone, e-mail, fax, or in person. Reviews the integrity of the MPI to provide an accurate database and all applicable systems, ensure each patient and number is uniquely and correctly identified. Corrects and merges duplicate numbers so that other medical departments are able to register and input data into the system for patient care. Handles all incoming requests regarding registration or patient records issues due to duplicate or incorrect number assignment. Handles records retrieved from off-site storage (retrieved and returned). Coordinates completion and filing of certificates of live birth, death, paternity agreements, and other associated documentation in accordance with state public health rules and regulations. Burn Picture Archiving Communication System (PACS) image and apply identifiers to CD (specific to Karmanos Cancer Center).

May perform birth records processing including the following: Completes worksheets according to information provided by Labor and Delivery regarding mothers and infants. Interviews mothers on a daily basis for completion of worksheet and processing of birth certificates. Assists fathers with completion of affidavit of parentage. Processes birth certificates and affidavits of parentage by typing birth verifications, entering all information into the computer for printed certificate and obtaining mothers' signatures on processed information. Researches mothers' and infants' complications and records on worksheet and in computer system. Highlights completed birth certificates in preparation for downloading to the state. Prepares and submits completed birth certificates to the Department of Health biweekly. Downloads birth certificates to the state biweekly. Backs up all birth certificate files biweekly. Assists walk-in customers in obtaining information concerning birth certificates and establishing paternity. Assists the state in updating records, providing information as to where the deceased infants were released. Print out all births weekly and add notes for birth register and insurance department.

Qualifications - External

Minimum Qualifications

1. High school diploma or GED.

2. One year of experience working in a Medical Records department or the equivalent experience completing medical records duties in another setting, or the completion of at least 30 credit hours of a Health Information Management Associate's degree program.

3. Basic Windows-based computer experience required.

Skills Required

1. Analytical skills necessary to review and assess deficiencies in medical record information.

2. Ability to navigate and utilize basic computer software applications.

3. Interpersonal skills necessary to exchange factual information with internal and/or external customers on a frequent basis.

4. Ability to read, write and speak English and understand numeric filing.

5. Ability to perform basic clerical duties that include operating standard office equipment including fax machine, photocopier, microfiche, telephone, etc.

6. High degree of tact and patience for personal interaction with new parents.

7. Constant attention to detail to ensure medical record accuracy and completeness.

8. Analytical ability to discern compliance with hospital and state requirements.

Employment practices will not be influenced or affected by an applicant’s or employee’s race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Tenet will make reasonable accommodations for qualified individuals with disabilities unless doing so would result in an undue hardship.