Job description
New Mexico State University is a comprehensive land-grant institution of higher learning accredited by the Higher Learning Commission of the North Central Association of Colleges and Universities. An active research university, NMSU anchors the southern end of New Mexico’s Rio Grande Research Corridor, exceeding $140 million in research and public service expenditures. NMSU is classified as a Hispanic-serving institution by the federal government with a total minority enrollment over 48%. Home to the state’s NASA Space Grant Program, NMSU is located in Las Cruces, which features desert mesas, the farmlands of the Rio Grande Valley, and the Organ Mountains, an extension of the Rocky Mountain chain. The University is committed to building a cultural diverse educational environment.
Job Duties and Responsibilities
Serves as a central negotiator and liaison between the University, funding agencies, and contract entities; researches, drafts, and approves formal responses to requests for proposals, quotation, contracts, and agreements.
Classification Summary
Reports to a centralized VPR division, provides administrative and technical guidance and support to faculty and staff seeking outside funding for research, public service, and special sponsored institutional projects. Negotiates, administers, extends, terminates, and renegotiates contracts and sub-contracts, as appropriate to the specific position. Researches and interprets relevant regulations, guidelines, and standards, and oversees the processing of contracts and/or grants.
Classification Standard Duties
Serves as a central negotiator and liaison between the University, funding agencies, and contract entities; researches, drafts, and approves formal responses to requests for proposals, quotation, contracts, and agreements. Assists in the formulation of processes and procedures for negotiation of contract and grant pre-awards and post-awards to meet university requirements; researches appropriate federal, state, and local requirements to facilitate compliance by all parties; assists in arbitration and resolution of conflicting interests, as necessary. Coordinates receipt of awards and contract documentation; maintains proposal and funding records in database systems, and prepares scheduled and special reports, studies and analyses. Guides and facilitates faculty and staff in the development and preparation of research proposals, contracts, sub-contracts, and agreements, to include budgets, documentation, and interpretation of funding requirements. Analyzes and evaluates contract and grant budgets for correct calculation of expenditure categories such as salaries, percent of effort, salary adjustment increases, fringe benefits, indirect costs, materials, and equipment. Analyzes and evaluates awarded proposals, contracts, and subcontracts for compliance with funding agency, federal, state, and university requirements; prepares required acceptance documentation, and obtains official university signatures; recommends approval or rejection of deviations from contract specifications. Participates and/or assists in special projects, and performs associated administrative duties, as assigned; may provide functional direction to lower level technicians on assigned work. Performs miscellaneous job-related duties as assigned.
Knowledge
Knowledge of mathematics. Knowledge of grant funding policies and procedures and applicable local, state, federal and university regulations. Knowledge of federal, state and/or community funding sources and mechanisms. Knowledge and understanding of intellectual property rights laws, guidelines, and policies. Knowledge and understanding of computer-aided research administration systems.
Skills
Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Information research skills. Records maintenance skills. Database management skills. Negotiation and arbitration skills. Proposal and grant writing skills. Organizing and coordinating skills.
Abilities
Ability to analyze budgetary line items for compliance with budget guidelines. Ability to communicate effectively, both orally and in writing. Ability to prepare research reports and proposals. Ability to provide technical advice and information to faculty and staff in area of expertise. Ability to make administrative/procedural decisions and judgments. Ability to perform complex tasks and to prioritize multiple projects.
Required Education
Bachelor’s degree in a related field.
Required Experience
Three (3) years of professional experience related to the standard duties as outlined.
Equivalency None Preferred Qualifications Required Certification/License Special Requirements Other Departmental Requirements Standard Work Schedule Standard (M-F, 8-5) If not a Standard Work Schedule, please describe Physical Work Location State NM-New Mexico Physical Work Location County, if in New Mexico DA-Dona Ana Work Site Contingent Upon Funding Contingent upon funding Bargaining Unit Eligible Posting Announcement Statement This is NOT a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME). Tenure Track No Posting Date 02/09/2023 Closing Date 03/31/2023 Anticipated Job Begin Date (optional) Anticipated Job End Date, if applicable (optional) Open Until Filled No Special Instructions to Applicants
The electronic application is the
official document that will be used to qualify applicants. Paper/email documents will not be accepted. Required documents must be attached to this application.
Quicklink for Posting https://jobs.nmsu.edu/postings/49349
Working Conditions and Physical Effort
Environment
Work is normally performed in a typical interior/office work environment.
Physical Effort
No or very limited physical effort required.
Lifting Requirements
Requires handling of average-weight objects up to 10 pounds or some standing or walking.
Risk
No or very limited exposure to physical risk.
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