POSITION PURPOSE

Supports the MercyOne accounting and related financial service functions for programs funded by grants and/or special revenue.

ESSENTIAL FUNCTIONS

• Preparing financial projections and budgets, actual v. budget reporting, reviewing/monitoring of individual grants and transactions for compliance with private, local, state and federal fund requirements including adherence to OMB guidance, billing and collections, journal entries, and financial grant reporting including preparation of reports for key stakeholders and/or granting authorities.
• Position may also be required to verify budget proposals for grant applications. The grant accountant provides fiscal service and support to key stakeholders and departments.
• Provide technical guidance to System, Division and local staff in relation to the administration of grants and contracts, including, but not limited to, aiding with interpreting grant agreements/contracts, and reviewing federal regulations.
• Provide support and respond to inquiries from external auditors and federal, state and local agencies concerning grant information and effectively communicate complex financial issues to key stakeholders, administrators, auditors, system office, the private and public and granting authorities.
• Plans, organizes, and coordinates the centralized accounting and financial reporting for assigned grant portfolio(s) including the preparation of annual and project budgets, forecasting revenue, estimating any carry-over of funds from one year to the next and recording of deferred revenue as appropriate
• Investigates matters/issues, prepares invoices/ billings and collects funds for the support of grant expenditures.
• Review all grant expenditures for accuracy; appropriate supporting documentation, and compliance with grant/contract requirements and all appropriate laws and regulations prior to reimbursement requests. Use various software systems to obtain expenses documentation. Accurate calculations of time and effort expenses that are in alignment with regulations and policies.
• Prepares and/or assists in the preparation of all applicable fiscal reports for sponsored programs and ensures the timely submission thereof.
• Provides support during sub-awardee grant audit including assisting with desk review, site visit audits, Financial Statement and single grant audit impact analysis. Helps prepare grantee desk review/audit result documentation.
• Coordinates with key personnel at all levels of the organization to support proper and timely expenditure of grant funds in compliance with applicable guidelines and budget deadlines.
• Develops positive working relationships to foster a collaborative environment for grant coordination and oversight
• Computes, prepares and submits the annual indirect cost rate, if applicable. Retains information in support of information of the rates used with applicable state agencies as required.
• Applies direct costs, as applicable and maintains support documentation.
• Compiles and maintains year-end reports, work papers and analysis necessary for auditors to complete the yearly audit review and A-133 reporting requirements
• Maintains grant fiscal records and database as applicable
• Prepares and records journal entries for entry into the general ledger.
• Requests reimbursement payments and completes drawdowns for direct federal awards in the Payment Management Services system.
• Performs other duties as assigned.

• Bachelor’s Degree in Accounting, Finance, Business Administration or a related field.
• Minimum of 2 years of general accounting experience or equivalent experience managing grants. This should include processing complex financial transactions, ensuring compliance with legal or contractual requirements, recordkeeping and preparation of monthly, quarterly and/ or annual reporting.

• Required: 3-5 years of previous job-related experience
• Details: Minimum of 3 to 5 years accounting and/or finance experience in grant budgeting, reporting, expenditure tracking and variance analysis.
• Preferred: Knowledge of Uniformed Grant Guidelines 2 CFR part 200.

• Basic Keyboarding Skills
• Microsoft Excel
• Microsoft Outlook
• Microsoft Power Point
• Microsoft Word

• Ability to analyze and interpret complex data
• Ability to communicate verbally
• Ability to compile complex reports and develop presentations
• Ability to compose letters and memorandums
• Ability to deal calmly and courteously with people
• Ability to finish tasks in a timely manner
• Ability to follow oral and written instructions and established procedures
• Ability to function independently and manage own time and work tasks
• Ability to lead work teams
• Ability to maintain accuracy and consistency
• Ability to maintain confidentiality
• Ability to maintain office files and follow standard office procedures
• Ability to organize workflow
• Ability to perform basic filing, office procedures and word processing
• Ability to plan, coordinate and develop multiple projects
• Ability to work as an effective team member