Job description
Position Type:
Secretarial / Clerical / Administrative
Secretarial / Clerical / Administrative
Date Posted:
1/27/2023
1/27/2023
Location:
Jubilee Wells Branch, Austin, TX
Jubilee Wells Branch, Austin, TX
Date Available:
ASAP
ASAP
Closing Date:
Until filled
Until filled
Job Description
Position Title: Front Office
Position Type: $24,873.00 annual / Pay Schedule FO, Step 16 / Non-exempt
Position Hours: Full-time; Monday – Friday; 40 Hours per Week
Reports to: Campus Principal
Length of Term/Employment: 205 days / At-will
Position Mission: Carry out clerical and receptionist duties to ensure the efficient operation of the school office with direct supervision. Handle confidential information and frequent contacts with all levels of district employees, outside agencies and the general public.
Position Minimum Qualifications:
- High School diploma or GED preferred.
- Good people skills.
- Proficient keyboarding, word processing, and file maintenance skills.
- Knowledge of school district organization, operations, and administrative policies.
- Excellent organization, communication, and interpersonal skills.
- Ability to use personal computer and software to develop spreadsheets, databases, and do word processing.
Experience:
- Secretarial experience with extensive contact with people.
- Prior experience in executive office of public school district or another entity.
Job Duties:
- Type all correspondence, memoranda, and reports for Administrators.
- Compile information and prepare reports as needed.
- Record information and maintain confidentiality.
- Schedule appointments and maintain administrator's calendar.
- Receive and route incoming calls, take accurate messages and direct to appropriate staff.
- Greet and guide visitors to central administration office.
- Aid public, staff and students as needed.
- Prepare purchase requisitions, order supplies and maintain inventory.
- Draft mailings and labels using personal computer.
- Manage computerized files using personal computer including reports, staff roster and mailing list.
- Sort and disperse mail, messages and other documents.
- Assist with compiling materials for mailing, including making labels, preparing envelopes, etc.
- Render clerical assistance when necessary.
- Assist with travel arrangements.
- Other duties as assigned by campus administrator.
- Student Growth and Development.
- Be a positive role model for students, support mission of school.
- All other duties assigned.
Communication:
- Establish and maintain open communication with parents, students, directors, and teachers.
- Maintain a professional relationship with colleagues, students, parents, and community members.
- Use effective communication skills to present information accurately and clearly.
Professional Growth and Development:
- Participate in staff development activities to improve job-related skills.
Other:
- Organize and manage routine work activities of front office.
- Maintain physical and computerized files.
- Assist with travel arrangements.
- Review and distribute mail to administrators.
- Maintain a good working relationship with Jubilee Academies’ staff and parents.
- Provide clinical assistance to students.
Charter & Community Responsibilities:
- Convey the charter’s mission to the public and encourage support in accomplishing the mission.
- Illustrate understanding of Charter and community needs and begin activities to meet those needs.
- Demonstrate use of productive and efficient skills to raise community and parent involvement.
- Actively participate in student recruitment efforts.
Charter Atmosphere:
- Encourage aa constructive, thoughtful climate for learning.
- Promote fairness of students and staff from all cultural backgrounds.
- Communicate with students and staff in an effective manner that promotes and sustains the Jubilee culture
Working Conditions:
- Maintain emotional control under stress.
- Work with frequent interruptions.
- Occasional prolonged and irregular hours.
- Some stooping, bending, pulling and pushing required.
- Move small stacks of textbooks, media equipment, desks, and other classroom equipment and supplies.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
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