Requisition No: 801917

Agency: Military Affairs

Working Title: FINANCIAL EXAMINER/ANALYST SUPV-SES

Position Number: 62000218

Salary: $48,876.45

Posting Closing Date: 05/31/2023

Department of Military Affairs

*** OPEN COMPETITIVE***

APPLICATION DEADLINE: 11:59 p.m. on closing date

VACANCY # 62000218

WORK LOCATION: Saint Augustine, FL

ABOUT THE DEPARTMENT OF MILITARY AFFAIRS (DMA)

The mission of the Florida Department of Military Affairs is to provide management oversight of the Florida National Guard and provide units and personnel ready to support national security objectives; to protect the public safety of citizens and to contribute to the national, state and community programs that add value to the United States of America and to the State of Florida.

OUR BENEFITS INCLUDE:

• Health Insurance
• Life Insurance
• Dental, Vision, and Supplemental Insurance
• Retirement Benefits
• Vacation and Sick Leave
• Paid Holidays
• Opportunities for Career Advancement
• Tuition Waiver for Public College Courses
• Training Opportunities
• For benefit information available to State of Florida employees, go to http://www.mybenefits.myflorida.com

CONDITIONS OF EMPLOYMENT:

*NOTE*

To be considered for this position, application must be fully completed, your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process and clearly stated within the employment history.

MINIMUM REQUIREMENTS:

• A Bachelor's Degree from an accredited College or University in Finance, Accounting, Business, or related field AND Five (5) years of professional experience in Finance, Accounting, Economics, Business, or related field; OR
• An Associate’s Degree from an accredited College or University in Finance, Accounting, Business, or related field AND Seven (7) years of professional experience in Finance, Accounting, Economics, Business, or related field; OR
• A High School Diploma AND Nine (9) years of professional experience in Finance, Accounting, Economics, Business, or related field

PREFERRED REQUIREMENTS:

• Experience managing or supervising in the financial field
• Government experience (Local, State, or National)
• A Master’s Degree from an accredited college or university

DUTIES AND RESPONSIBILITIES:

• Supervises the Budget Specialist, Administrative Assistant II and Finance & Accounting Specialist II, responsible for assigned duties in Resource Management office of the Construction & Facility Management Office (CFMO) including monitoring usage and establishment of reimbursable expenses incurred in operations and maintenance of facilities, as well as, coordinates and provides statistical data to update the department’s Legislative Liaison Officers of present and projected legislative budget actions.
• Develop budget estimates for the Construction & Facility Management Office (CFMO) to include major/minor construction, operations and maintenance, pay and allowance, travel/per diem, supplies and equipment and other operating funds.
• Establish and maintain files of purchase requests, commitment and obligation documents, minor construction documents, salaries for 100% federally reimbursable state employees. Processes Cooperative Agreement Modifications between USPFO & SQM for the Facilities Programs Cooperative Agreement. Reviews and processes SF270’s for accuracy before sending to USPFO for reimbursement to the State.
• Receives state and federal budget authorizations and allotment documents and ledgers from the United States Property & Fiscal Office (USPFO) and State Quartermaster (SQM). Establish and maintain controls of all funding documentation in order to accomplish an audit trail on obligations, expenditures, and reimbursements. Maintains these documents and ledgers under separate file/binder.
• Maintain accountability of Sustainment, Restoration & Modernization & Major Construction funding to ensure funding is within threshold as well as tracking funding for individual projects so that funding is not overspent.
• Accomplish review and analysis of funds in various accounts and cost centers and brief the Construction & Facility Management Officer of funds availability.
• Establish and maintain controls of all funding documentation in order to accomplish an audit trail on obligations, expenditures, and reimbursements.
• Manage and prepares the Facilities Program Agreement and budget submittals to NGB.
• Assist with Management, Planning, and Preparation of the Environmental and Electronic Security Systems Budget to ensure accuracy in submissions to NGB.
• Coordinates and provides statistical data to update the department’s Legislative Liaison Officers of present and projected legislative budget actions.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of accounting principles, practices, and procedures.
• Knowledge of the methods of data collection.
• Knowledge of financial planning principles.
• Knowledge of the principles and practices of supervision and management.
• Knowledge of the principles of budget preparation and administration.
• Ability to manage, plan, organize, coordinate, and evaluate an accounting and fiscal program.
• Ability to supervise people.
• Ability to determine work priorities, assigns work, and ensures proper completion of work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• Ability to solve problems and make decisions.
• Ability to formulate policies and procedures.
• Ability to prepare and administer budgets.
• Ability to prepare financial statements and reports.
• Ability to design and implement accounting and fiscal systems.
• Ability to prepare and maintain a variety of accounting and fiscal records.
• Ability to analyze and interpret accounting and fiscal data.
• Ability to understand and apply applicable rules, regulations, policies, and procedures relating to an accounting program.
• Ability to work independently.

SPECIAL REMINDERS:

The State of Florida and The Department of Military Affairs participate in the E-Verify program. Federal law requires that all employers verify the identity and employment eligibility of any person hired to work in the United States.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

All members of the Florida Retirement System are required to contribute 3% of their salary on a pre-tax basis.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

The Department of Military Affairs values and supports employment of individuals with disabilities. Qualified individuals with disabilities are encouraged to apply.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.