Job description
Department Overview:
This position is responsible for oversight of all departmental accounts including foundation, research/grant, and general ledger departmental accounts (one operations, two tuition/education revenue/expense accounts, and multiple programmatic accounts. This position directly supports the Department Administrator and Department Chair/Director and faculty, provides all budgeting support, analysis, forecasting, reporting, and oversight of financial activities.
**This position is primarily remote with the occasional need to be on site at the OHSU Marquam Hill campus, located in Portland, Oregon.**
As an organization devoted to the health and well-being of people in Oregon and beyond, OHSU requires its employees to be fully vaccinated against COVID-19.
The Department of Medical Informatics and Clinical Epidemiology (DMICE) is one of 27 academic departments in the School of Medicine at Oregon Health & Science University (OHSU). The DMICE programs are recognized internationally for their accomplishment and innovation. To learn more please click on the link.
This position is responsible for oversight of all departmental accounts including foundation, research/grant, and general ledger departmental accounts (one operations, two tuition/education revenue/expense accounts, and multiple programmatic accounts. This position directly supports the Department Administrator and Department Chair/Director and faculty, provides all budgeting support, analysis, forecasting, reporting, and oversight of financial activities.
**This position is primarily remote with the occasional need to be on site at the OHSU Marquam Hill campus, located in Portland, Oregon.**
Telework is subject to change based on the needs of the organization.
Function/Duties of Position:
- Exercises independent judgment and decision making in the financial and programmatic oversight of a portfolio of approximately 50 departmental accounts and about 75 sponsored projects awards, including a T15 grant and one K12 award, totaling to more than $15.3 million/year.
- Duties and responsibilities include maintaining Labor Distribution (LD) for all DMICE faculty, researchers, and staff and works with the Department Administrator, Faculty and Project Managers to ensure full coverage for all faculty and staff across all funding sources while ensuring that FTE paid appropriately reflects effort spent and works with payroll to resolve any payroll issues.
- Provides post-award support for all DMICE sponsored project activity including tracking expenditures, reporting, analysis, and projections/forecasting, as well as ensuring compliance with sponsor, university and federal requirements, managing subaward agreements and invoicing, and providing budgeting assistance.
- Ensures accurate set-up of award budgets within OGA, appropriate application of expenditure exclusions, and assignment of personnel and FTE in compliance with sponsor requirements.
- Responsible for all routine financial processes and assists in pre-award management.
Education:
- Bachelor’s degree in Accounting, Finance, or a related field from an accredited college or university. If from a related field, candidate must have 18 hours of accounting courses from an accredited college or university.
Experience:
- All candidates must be highly proficient with the use of computers, including database and spreadsheet applications.
- All candidates must have 2 years of professional healthcare and/or relevant financial analysis experience.
Job Related Knowledge, Skills and Abilities (Competencies):
- Ability to make independent decisions, analyze situations, solve complex problems and initiate actions for the effective management of complex awards; demonstrated planning and problem-solving skills.
- Exceptional interpersonal and communication skills.
- Proficient in software applications, specifically spreadsheet, word processing and database applications.
- Experience in post-award grants management.
- Minimum of one year of experience working with OHSU’s Oracle-based Labor Distribution module.
- Experience working with OHSU’s financial reporting systems.
- Knowledge of federal and University research and grant policies and regulations.
As an organization devoted to the health and well-being of people in Oregon and beyond, OHSU requires its employees to be fully vaccinated against COVID-19.
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