Job description
Overview:
This role enjoys engaging work within a non-profit, forward-thinking, energy consulting business and is available to work entirely remotely (depending on needs/location) or hybrid with VEIC having physical offices in Winooski, Vermont, and D.C.. The ideal candidate will live in the District of Columbia and have experience conducting ASHRAE audits.
We are committed to building a work community that is inclusive and represents a vibrant diversity of background, experience, perspective, and thought. Climate change impacts all of us; however, we are impacted differently based on our identities and experiences. We all deserve a place at the table to make decisions about our collective future – we hope you'll consider joining us as we work towards our vision for a healthy planet, thriving people, and energy justice.
Candidates across all markers of identity (age, race, gender, ability, communication style, etc.) are highly encouraged to apply. Responsibilities:
The Financial Project Coordinator is functionally responsible for completeness and accuracy of the accounts payable process which includes vendor reporting, verifying approval of invoices submitted for payment. This role with work with the Manager, Financial Operations to ensure payment processing is properly resourced and scheduled as to support VEIC’s financial and operational goals while contributing to a mission-driven, creative, enjoyable and stimulating work environment.
This role enjoys engaging work within a non-profit, forward-thinking, energy consulting business and is available to work entirely remotely (depending on needs/location) or hybrid with VEIC having physical offices in Winooski, Vermont, and D.C.. The ideal candidate will live in the District of Columbia and have experience conducting ASHRAE audits.
We are committed to building a work community that is inclusive and represents a vibrant diversity of background, experience, perspective, and thought. Climate change impacts all of us; however, we are impacted differently based on our identities and experiences. We all deserve a place at the table to make decisions about our collective future – we hope you'll consider joining us as we work towards our vision for a healthy planet, thriving people, and energy justice.
Candidates across all markers of identity (age, race, gender, ability, communication style, etc.) are highly encouraged to apply.
- Serves as point of contact for both internal and external customers of the Accounts Payable function (for example, DCSEU and VEIC staff, contractors, architects/engineers, vendors, consultants, and others).
- Performs and/or reviews establishment of all new DC SEU Vendor records with VEIC accounts payable system and in support for Contract Management. Assists with routine reviews of existing vendor records to ensure all data on file is complete and correct.
- With final review and approval from Manager, Financial Operations, ensures all vendor, incentive and subcontractor invoices are coded to appropriate general ledger and project codes.
- Process program payment vouchers via the Tracker data system.
- Maintains up-to-date documentation of all core A/P functions and updates DCSEU department procedure manuals as necessary.
- Responds to payment data requests from operating programs to support divisional and corporate management activities.
- Assists in the generation and collection of Vendor Intake Forms and W9s
- Works closely with accounting staff to resolve any problems with subcontractor invoices.
- Maintains record of outstanding invoice approvals and follows up with responsible parties to ensure timely accurate coding, time processing and accurate payment.
- Assists with final review of corporate credit cards before final submittal to Disbursement Supervisor for payment processing
- Maintains a record of tracking spending of payment request submitted for SETF, REDF and Grant funding
- Maintains and assists with spending reports by funding source and/or program
- Assists with monthly and year end accounts payable close
- Drive and participate on contractor relations.
- On an as needed basis, assists with other tasks and functions within VEIC’s Finance and DCSEU’s Operations department.
- Provides support to the activities of DCSEU, as necessary, to accomplish organizational goals and objectives.
- Strong personal commitment to the mission, vision, goals and values of VEIC.
- Associate’s degree or a combination of education and experience from which comparable knowledge and skills are acquired.
- Three to five years accounting experience, or a combination of education and experience from which comparable knowledge and skills are acquired.
- Project/job accounting experience preferred.
- Possess a high level of customer service orientation
- Strong desktop computing skills and experience with Microsoft Office.
- Demonstrated ability to be organized, detail-oriented, accurate, and able to handle multiple tasks and competing priorities in a dynamic and fast paced environment.
- Demonstrated experience in providing excellent customer service to internal and external customers.
Working Conditions:
Internal - Work is normally performed in climate-controlled office environment, where exposure to conditions of extreme heat/cold, poor ventilation, fumes and gases is very limited. Noise level is moderate and includes sounds of normal office equipment (computers, telephones, etc.). No known environmental hazards are encountered in normal performance of job duties.
External - No travel is required.
Physical Demands:
Work involves standing and walking for brief periods of time, but most duties are performed from a seated position. There is potential for eyestrain from reading detailed materials and computer screen. Deadlines, workloads during peak periods and changing priorities may cause increased stress levels. Work may include occasional pushing, pulling, or carrying objects weighing of approximately 40 pounds such as files, documents, and computer equipment and materials. Work normally requires finger dexterity and eye-hand coordination to operate computer keyboards at a moderate skill level. Repetitive motion injuries may occur. Company will provide adaptive devices as needed.
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