Job description

ESSENTIAL FUNCTIONS:

(1) Prepare financial transactions; balance and reconcile general ledger accounts; prepare reviews and adjust journal entries; fund and set-up activities in Federal Integrated Disbursement and Information System (IDIS).

(2) Perform a variety of complex duties relative to the administration and compliance of Federal Grants Programs; Federal programs include Community Development Block Grant (CDBG) and HOME Home Investment Partnership Program (HOME).

(3) Coordinate, monitor and participate in a variety of fiscal activities in Municipal Uniform Information System (MUNIS); involved in fiscal and bookkeeping activities; record transactions, maintain control accounts, process requisitions, purchase orders, and invoices; monitor variety of fiscal management and control activities; accounts payable, receivable, travel expenses, and inventory.

(4) Prepare and administer assigned budgets; monitor expenditures and prepare related reports; prepare analyses of payroll expenses and process reimbursements; prepare budget transfers and amendments.

(5) Implement accounting or auditing procedures; maintain current and new vendor file information; responsible for receipt of W-9 information; track contracts and invoices and conduct analysis on purchase order and vendor payments to ensure compliance with budgetary controls; work with outside vendors to resolve billing issues; retrieve Ohio State Purchasing contract information as needed.

(6) Perform clerical and administrative support for the Community Development Administrator; assist Community Development staff with special projects and reports as requested; handle telephone inquiries and billing questions as needed; may answer request for public records; perform other related duties as assigned.

(7) Meet all job safety requirements and all applicable OSHA safety standards that pertain to essential functions.

REQUIRED QUALIFICATIONS:

• High school diploma with course work in office practices and procedures (post-high school education in business or office administration preferred); and
• Two (2) years’ experience in a secretarial or office administrative support work; or
• Any combination of education, training and/or experience equivalent to the minimum qualifications above.

Job Type: Full-time

Pay: $18.25 - $25.78 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Schedule:

• Day shift
• Monday to Friday

Work Location: In person

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