Scheduled Hours

40

Position Summary

Assists department or division head in administration of department financial and operating procedures and programs. Coordinates and manages human resources, purchasing, and financial management for the department or division. Performs administrative duties of a complex and confidential nature in support of senior management; may supervise assigned non-exempt staff.

Job Description

Primary Duties & Responsibilities

• Assists and advises department or division head and staff members of budgetary and related problems; prepares initial budgetary recommendations for approval by department or division head by considering past requirements and expenditures and present program plans.
• Interprets departmental policies and procedures, making decisions on specific operating problems and issuing instructions in the name of the departmental and divisional head in accordance with departmental precedents and policies.
• Develops and recommends policies and procedures related to operations; establishes guidelines and procedures to enhance customer service; plans and conducts meetings with subordinates to ensure compliance with established procedures, to implement new policies and to keep employees abreast of changes and current standards.
• Maintains liaison with all levels of administration to coordinate department business, accomplish directives and facilitate the resolution of problems.
• Prepares financial and operational reports and analyses reflecting progress, adverse trends and appropriate recommendations or conclusions.
• Coordinates various personnel functions including, but not limited to, hiring, disciplinary actions, grievances, promotions, transfers and vacation schedules.
• May supervise and coordinate the work of designated employees, reviewing completed work for adherence to instructions or correctness.
• May assist in the preparation of grant proposals and applications to include compilation of data and preparation of budget expenditures; monitor and verify expenditures; ensure compliance with University and sponsoring agency policies and procedures; prepare administrative reports for submission to sponsoring agency.
• Performs administrative duties of a complex and confidential nature in support of senior management.
• Performs other duties as assigned.

Preferred Qualifications

• Bachelor’s degree in a business related field is strongly preferred.
• Understanding of financial and human resources related issues.
• Skill in development and documentation of operating and administrative policies and procedures.
• Excellent oral and written communication skills.
• Strong critical thinking, problem solving and attentiveness to detail.
• Basic knowledge of accounting principles and procedures.
• Ability to analyze problems and develop creative solutions in a wide variety of situations.
• Ability to function independently in a professional and confidential manner.

Required Qualifications

• High school diploma or equivalent high school certification.
• Five years of relevant experience with administrative or budgetary support.
• Combination of education/experience may be substituted on an equivalent basis.
• Demonstrated proficiency in Microsoft Office Suite.

Grade

G09-H

Salary Range

$22.25 - $34.45 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.