Job description
Company Name: AJR Trucking
FLSA Status: Exempt
Position Type: Full-Time
Location: Compton, CA (on-site)
AJR Trucking is a USPS Contract Carrier operating in the privatized sector of the postal transportation industry. Thanks to the company’s high-quality and resourceful project management and completion capabilities, it has formed a partnership with USPS that has lasted for more than 30 years and is ongoing.
Being in the top 5 of the largest USPS mail haulers, AJR is an example of a trucking company that demonstrates excellence in service and management of human resources. With experienced and trained personnel, high-quality and specialized equipment, as well as first-class customer service, AJR exceeds any expectation regarding trucking services in general. AJR works across the United States, providing exceptional services for the United States Postal Services nationwide
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Job Description Overview:
The
Executive Personal Assistant will provide administrative and project support to the CEO & President of the Company. The ideal candidate must have the ability to manage highly sensitive, confidential information with the highest level of discretion, have exceptional communication skills, a commitment to a high level of attention to detail, the ability to work well independently and recognize the need to prioritize or reprioritize as appropriate.
What You Will Be Doing Day-to-Day:
- Primary responsibilities include maintaining the CEO & President's schedule which involves heavy planning/scheduling for meetings, conference calls, Board meetings, charity events, speaking engagements, and travel.
- Proactively communicate with the CEO & President daily so you have a pulse on what is going on in their personal and professional life to ensure they maintain balance and have the bandwidth to handle conflicting priorities.
- Manage executive itinerary and proactively communicate with CEO & President daily regarding schedules and adjustments.
- Track multiple tasks and be able to set priorities; have a process for follow-up communication to ensure deliverables are met.
- Track action items and commitments of others to the CEO & President and vice versa to ensure deadlines are met.
- Assist with preparation for a variety of internal and external meetings/events, which could include booking meeting space, ordering food, handling setup, sending out invites, writing minutes, and preparing professional presentations.
- Handle all invoice processing for expenses related to meetings, travel, and events, including personal expense reports for the CEO & President.
- Responsible for receiving, screening, and routing calls (and mail) for the CEO & President and occasionally other executive leaders.
- Proactively handle incoming questions and information requests received from within the organization and external parties.
- Handle personal tasks including but not limited to vehicle registration renewals, keeping hard/electronic files of confidential items, ordering/catering in food as requested, and additional personal errands as needed.
- Files and retrieves documents, records, and reports.
- Maintains correspondence and a filing system to access information for the CEO & President.
- Ad-hoc special projects or initiatives that come up where your planning, coordination, or involvement is requested by senior leadership.
- Follow all Federal, State, and Local vehicle operation laws while always maintaining safe driving practices.
What We Look for In Candidate:
- A team player who works well with others – being respectful to our teammates is a Core Value
- Capable and confident communicator with professional business presence; possess highly effective verbal and written communication skills.
- Positive attitude, approachable, strong work ethic, and commitment to teamwork and collaboration.
- Must be customer service oriented, a team player, and responsive to the needs and requests of others.
- Resourceful, organized, and detail-oriented.
- Strong note-taking and interpretation skills.
- Able to multi-task and be flexible with a daily variety of workflow.
- Able to work flexible days and hours.
- A strong work ethic with an appreciation for ownership, independence, accountability, and autonomy in your role
- Growth mindset – being passionate about your craft, always looking for ways to improve yourself and the company, being open to change, and doing things differently
- Customer service focus – we serve a wide variety of customers, both internal and external, and building relationships is a part of our culture
Other Skills We Hope to See:
- Bachelor’s degree (preferred)
- 5-7 years experience working in a role supporting an executive/senior leader
- Must have strong organizational skills and attention to detail – you know what’s coming up at any time with the CEO & President’s schedule.
- Flexibility to adapt to shifting priorities.
- Independent thinker with the ability to work effectively with minimal supervision.
- Advanced knowledge working with the Microsoft Office Suite – particularly how to create PowerPoint presentations, basic formulas in Excel, mail merges, tracking changes, and editing in Word.
- Strong interpersonal and communication skills
- The ability to handle matters with sensitivity and confidentiality is an absolute must!
Pay:
- The pay is competitive, depending on experience, and will be discussed during the in-person interview.
Benefits:
- Employer Paid Medical.
- Dental.
- Vision.
- Life Insurance.
- Vacation.
- Sick pay.
- Excellent opportunity for career advancement.
- Employee events
About AJRTrucking:
AJR Trucking, Inc. was established in 1984 and has been in operation for over 30 years supplying transportation services to the U.S. Postal Service. As a U.S. Mail contractor, the company was privileged to be awarded three times the "Eagle Spirit Award" from the U.S.P.S. for "Outstanding Management of Time Sensitive Transportation."
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