Job description
The ideal candidates have an interest in leadership effectiveness and business-related topics. They have experience managing complexity and ambiguity on a global scale, and know how to provide excellent customer service. They will have outstanding communication and negotiation skills and enjoy overcoming challenges in a team/collaborative environment.
What are we looking for?
- Associate degree in related fields or relevant experience supporting senior leaders. Bachelor’s degree preferred.
- Excellent organization and analytical skills, comfortable managing conflict and leading projects and initiatives.
- Effectively switch between tasks and adapt to changing priorities, while efficiently and effectively delivering results.
- Working knowledge of Word, Excel, PowerPoint, Outlook, MS Teams.
- Ability and interest in learning new tools and systems and managing frequent changes and upgrades.
- Experience with global time zone planning.
- Integrity in handling confidential information sensitively.
- Comfortable providing feedback, directing, and engaging senior leaders, globally.
- Sensitive about cultures, and different ways of being and thinking.
- Curious about business, in general, and how decisions are made in global organizations.
What will be your key responsibilities?
- Provide expense report support to Mars senior leaders.
- Heavy calendar management with independent decision planning based on priorities which requires forward thinking & strategizing.
- Process & update purchase order requests for multiple groups in the unit/segment
- Complete paperwork, business invitation letters, and applications to obtain Visas for LT and Sr. Leaders. Point of Contact for Visa applications for LT and senior leaders. Expert knowledge and advice for visa process.
- Plan and coordinate internal meeting logistics, video & audio (Skype/ Microsoft Teams) conferences, meeting rooms, catering, and guest arrival arrangements.
- Global meeting planning; experience with global time zone planning.
- External meeting planning to include hotel blocks, group transportation, property search, costs, meeting invites, etc.
- Arrange domestic and international travel – arrange flights, hotels & transfers.
- Interfacing with leadership, internal staff, clients, key stakeholders, high-profile individuals and important personal contacts
- Assist Executive Coordinator Team Lead with event management & work overflow.
- Other duties as required based on capacity assessment.
What can you expect from Mars?
- Work with over 130,000 diverse and talented Associates, all guided by the Five Principles.
- Join a purpose driven company, where we’re striving to build the world we want tomorrow, today.
- Best-in-class learning and development support from day one, including access to our in-house Mars University.
- An industry competitive salary and benefits package, including company bonus.
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