The City of Oakland is an equal opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants to one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees.

The Office of the City Attorney is seeking a highly qualified applicant to fill one vacancy for an Executive Assistant to the Assistant City Attorney. This is an exciting opportunity for an individual who has demonstrated experience in performing complex administrative tasks and the ability to provide excellent support to executive management.

Under general direction of the Assistant City Attorney (hereinafter “Chief Assistant City Attorney”), the Executive Assistant to the Assistant City Attorney provides responsible, complex and highly confidential secretarial and administrative support to the Assistant City Attorney. This position requires great use of discretion, initiative and independent judgment. The Executive Assistant to the Chief Assistant City Attorney must be able to interpret policies and procedures on a citywide basis, complete special assignments of a complex nature that require research and follow-up and supervise assigned clerical staff. The Executive Assistant to the Chief Assistant City Attorney must be able to prepare and file pleadings with the courts, calendar court dates and provide general support to the General and Complex Litigation Division and coordinate with other Executive Assistants and prepare and issue City Council closed session agendas and related materials. Responsibilities include ongoing contact with City Council members, government and agency officials, representatives of community and business organizations and all levels of City staff. This position requires the ability to work independently, set priorities, meet critical deadlines and handle multiple priorities with constant interruptions. The Executive Assistant may provide immediate, general or indirect supervision to subordinate staff. The work environment is fast-paced, and deadline driven and may from time to time require that the Executive Assistant work after hours to support the Chief Assistant City Attorney with meetings or other work.

The ideal candidate must have the ability to work independently; simultaneously handle multiple priorities with constant interruptions; meet critical deadlines; understand the organization and operations of the City and outside agencies; exercise judgment, initiative, tact, courtesy and discretion in his or her work; plan organize and schedule priorities in the office; communicate effectively orally and in writing; demonstrate proficiency in Microsoft Office software including but not limited to Word, Excel, Power Point and Outlook, and the ability to maintain effective work relationships with those contacted in the performance of required duties.

This recruitment will be open until filled.

This position is an at will position, exempt from the provisions of the City of Oakland Civil Service Rules.

Any combination of education and experience that is equivalent to the following minimum qualifications is acceptable.

Education:

Equivalent to the completion of the twelfth grade. Business or secretarial college course work is desirable.

Experience:

Two years of experience comparable to Executive Assistant in the City of Oakland. External applicants should have at least six years of experience performing progressively responsible
administrative and clerical support to an executive management level position to qualify.

Other Requirements:
Bilingual skills in Cantonese, Mandarin, Spanish or Vietnamese is highly desirable.

This classification is exempt from overtime compensation per the Fair Labor Standards Act (FLSA) Administrative exemption criteria.

• Modern office administrative practices and procedures, including records management.
• Operation of standard office equipment including, computer systems and applications, facsimile and recording equipment.
• Correct English usage, including spelling, grammar, punctuation, and vocabulary; editing.
• Municipal government administration and organization.
• Public contact skills.
• Principles of supervision and training.

• Use initiative and independent judgment within established guidelines.
• Understand the organization and operations of the City and outside agencies as necessary to assume assigned responsibilities.
• Exercise judgment, initiative, tact, courtesy and discretion in dealing with other departments, City officials, outside agencies and the public.
• Plan, organize and schedule priorities in the office.
• Work independently and set priorities.
• Transcribe from recording equipment; prepare detailed minutes of official meetings.
• Compose routine correspondences from brief instructions.
• Supervise, train and evaluate assigned clerical staff.
• Make arithmetic and statistical calculations.
• Maintain confidential data and information.
• Type accurately at 50 words per minute.
• Establish and maintain effective work relationships with those contacted in the performance of required duties.

HOW TO APPLY

Submit an employment application, current resume and Supplemental Questionnaire to:

Jamie Smith

City of Oakland, Office of the City Attorney

One Frank H. Ogawa Plaza – 6th Floor

Oakland, CA 94612

Attention: Executive Assistant to the Assistant City Attorney

Email: jobs@oaklandcityattorney.org

Candidates selected to proceed in the hiring process will be asked to submit additional information (e.g., a writing sample, references, answers to supplemental questions, and a formal City of Oakland employment application).

This job announcement and additional employment information including the application form is available on-line at:

www.oaklandcityattorney.org

The office of the City Attorney conducts background checks of candidates, prior to the issuance of an unconditional letter of employment. The investigation includes screening of the applicants' criminal case (State and Federal), civil case (State) and national sex offender history.

The City of Oakland is an EEO/ADA Employer.

The City complies with all Federal, State and local laws mandating Equal Employment Opportunities. All qualified applicants will be considered in accordance with applicable laws prohibiting discrimination on the basis of race, color, religion, national origin, ancestry, sex, gender, age, veteran status, disability, marital status, gender identity, or sexual orientation.